The Odessa File: Government of Schuyler County

Pictured below, from left: Mayor Keith Pierce and Village Board Trustees Peggy Tomassi, Rita Decker, Robin Thoman and Shawn Crane..

The Village Of Odessa Regular Board meeting for February 2010 will be held on Tuesday, February 23rd at 7:30pm in the Municipal Building located at 300 E. Main Street, Odessa.

The Village of Odessa is now accepting application for the position of part-time Municipal Worker for the Department of Public Works. Duties include but are not limited to: General Street maintenance, operating riding lawnmower, weed trimming, pickup of leaves and brush, monitoring supply pumps and chlorine levels including alternating weekends with Supt. of Public Works, repair, installation and reading of water meters. Individuals must have a high school diploma or equivalency. Must have a valid NYS Drivers License at the time of appointment and maintain a valid license during employment with the Village. Civil Service applications can be obtained at the Village of Odessa Clerk's office during business hours: Monday- Friday 8am – 1pm. Applications along with resumes must be submitted by February 19, 2010 at 1pm.

LEGAL NOTICE
VILLAGE OF ODESSA
NOTICE TO BIDDERS

The Village of Odessa and the Odessa Hose and Chemical Company is accepting sealed bids for a 1981 Ford F800 Chassis 9000GVW Front Axel, 22,000 GVW Rear Axel; 429 Gas engine, 8 Cylinder, 5 speed transmission with two speed rear end, and air brakes. Mileage is 18,300. Remanufactured engine and carburetor installed in 1995, truck has been used as a fire department vehicle. Truck to include existing tank body with 1650 gallon tank, Tank body is currently separated from the truck chassis. Chassis and body will be sold together as is. Vehicle just had preventative maintenance completed prior to being taken out of service in September 2009. Starting bid price is $2500. Bids shall be enclosed in a sealed envelope and clearly marked “SEALED BID – OFD Tanker” and dropped off at the Village Municipal Building located at 300 E. Main Street, Odessa NY 14869, mailing address PO Box 103, Odessa NY 14869. If a preview is wanted, please contact the Village office to set up an appointment. Bids must be received no later than 1:00PM on Friday, January 22, 2009. The Village of Odessa and the Odessa Hose and Chemical Company reserves the right to accept or reject any and all bids.

LEGAL NOTICE
VILLAGE OF ODESSA
NOTICE TO BIDDERS

The Village of Odessa and the Odessa Hose and Chemical Company is accepting sealed bids for surplus equipment included in the following package; Fontaine fifth wheel plate, step plates, freightliner splash guards, hazard placard (3), two ten foot lengths of air hose, one ten foot length of power cord, and air hand brake controller. Starting bid price is $500. Bids shall be enclosed in a sealed envelope and clearly marked “SEALED BID – OFD Surplus” and dropped off at the Village Municipal Building located at 300 E. Main Street, Odessa NY 14869, mailing address PO Box 103, Odessa NY 14869. If a preview is wanted, please contact the Village office to set up an appointment. Bids must be received no later than 1:00PM on Friday, January 22, 2009. The Village of Odessa and the Odessa Hose and Chemical Company reserves the right to accept or reject any and all bids.

PLEASE TAKE NOTICE, the Village of Odessa Board meetings will take place on the third Monday of each month. If a Board meeting falls on a Holiday the Board meeting will be held on the following day.

A column by Odessa Mayor Keith T. Pierce

Odessa Mayor Keith T. Pierce graces our pages with his monthly column. This time the title is "Be informed." Column.

Left: Mayor Keith T. Pierce

For a look at his first column, in May, click here.

For a look at his second column, in June, click here.

For a look at his third column, in August, click here.

For a look at his fourth column, in October, click here.

For a look at his fifth column, in October, click here.

For a look at his sixth column, in October, click here.

ODESSA, Jan. 20 -- The Committee to Dissolve the Village of Odessa will circulate petitions seeking registered voters' blessing for a study into possible cost savings that dissolution of the village goverment might create.

The decision came at Tuesday night's Odessa Village Board meeting, at which several committee members were asked by Mayor Keith Pierce to proceed with the petitions -- both to determine local sentiment and, should pro-dissolution sentiment be prevalent, to help strengthen any application the village submits for grant funding of such a study.

The petition drive had been put on hold by the committee -- a small group of citizens who started gathering recently in support of streamlining government -- after village officials had indicated they were proceeding with a grant application. Indications were that the Schuyler County Partnership for Economic Development would be helping in that effort, but board members Tuesday said SCOPED is not involved, though it might be in the future.

Andy Parker, a spokesman for the Committee to Dissolve Village Government, said the group was "delighted" at the interest shown by the village toward a study, and would "telescope" its petition effort. "We had been planning to do this in a leisurely fashion, over months," he said, "but now we'll try to get it done sometime in February, to help support the grant application."

Financing a study, Mayor Pierce said, would cost $45,000 -- 10 percent of which the village would shoulder even with the grant in hand.

"I have reservations about the $4,500," he said. "I'd prefer the petition process go through to gauge the interest. Showing that kind of interest would also help us in securing funds."

The meeting also dwelt on the future of the fire department in the event that the village government -- which owns all of the department's equipment and its building -- were to cease existence. Department spokesman Rick Churches described an effort 10 years ago to elicit information should the department form its own district and board of commissioners, but said the effort failed to find a cost-per-taxpayer figure.

The other services of the village -- and the tax collection function -- would under dissolution fall to the Towns of Catharine and Montour. The village lies within both towns. Payment for the water system would continue to be the responsibility of Odessa residents, officials have said.

Pierce opened the session on a high note, exclaiming he was "ecstatic to have this many people here, no matter the outcome. We're having a dialog." After a committee member had offered the village any help it might need in preparing the grant application, the mayor added: "This is how it's supposed to work."

The good will was deflated near the end of the discussion, when Pierce and committee member Jeff Greuber debated Greuber's contention in a TV interview the day before that the village was beset by too many state mandates -- one reason he is in favor of pursuing the matter of dissolution.

Said Pierce: "The only mandate is the water (system). You said part of the reason you want to dismantle the village is mandates. Don't tell the people of the village that we have to do things we don't have to do. It's not true."

Assistant Fire Chief Mike Tomassi also confronted Greuber with the assertion that Greuber is "trying to dismantle history."

"I'm not trying to dismantle history," he responded. "History is history. It will always be there. It would just be part of a town instead of the village."

From top: Mayor Keith Pierce and committee members Andy Parker and Jeff Greuber

The following was sent to the Village of Odessa by the Sheen Housing Foundation, alerting officials that the foundation has "funding available for income-eligible homeowners experiencing a repair or accessibility need as well as first-time homebuyer programs and foreclosure prevention programs."

If you are a homeowner who might benefit from receiving grant money to repair your home in order to remain in your home, there is money available for this purpose. This is an opportunity to have repairs done to your home such as a new roof, new furnace, new windows, insulation, new siding, or upgrade plumbing and/or electrical. Your cost, as the homeowner, would be either ZERO or 40% of the total cost, based on your income and the number of people in your household. For more information, call Sheen Housing Foundation, which is a non-profit agency that administers home repair grant monies for low-income families, persons with disabilities, veterans and seniors (persons 60 years of age or older). They can be reached at (585) 657-4114. We have homeowners in the area who are already taking advantage of this opportunity. Please call if you are interested.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Nov. 16, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on November 16, 2009 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Absent; Trustee Thoman – Present (7:53)
Trustee Tomassi – Present; OFD President MacDougall -Present
Fire Chief Jelliff –Present; 1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Kibbe – Absent; Municipal Worker Wheaton – Absent
Water Operator Connelly - Present

Larry Teeter (408 Speedway), Sally Hill (406 Speedway); Planning Board members Steven DeWalt and Cindy Emerson

Larry Teeter – Questioned if the Village had received the paper work on dissolution of Villages. Mayor Pierce responded yes, Mr. Teeter asked the Board if they would be willing to conduct a referendum regarding dissolving the Village. Mayor Pierce stated that at this time the Board doesn’t have all the information, and are willing to discuss it but not move forward without all the facts. ... Chief Jelliff brought up when the Fire Department was researching becoming a Fire District instead of a Village Department, but could not guarantee that becoming a District wouldn’t raise their taxes.
Sally Hill – Had comments about Mayor Pierce article regarding what the fire department and what they do. Again questioned why the Village was still requesting information on Mr. Jaynes. Clerk Pierce stated she was closing out what had been started prior to the final decision.

DPW REPORT:
--Harley Connelly reported on water:
--New peristaltic chlorine pump is in service. These will only need the tubing replaced, to prevent build up.
--Chlorine is now registering at the Tank after they overflowed to help stir the tank. Mr. Connelly explained to Mr. Teeter about why it is needed to overflow the tank once in a while. He also explained when the water system was upgraded that the size of the tank was to support a large fire if the School was to catch on fire. Also lot of what engineers look at is the size of the fire district and Odessa’s is quite large.
--Hydrant on Mitchell Hollow Road that was broken for most of the year was checked and the hydrant was full of water. Drained the hydrant, need to go back and check to make sure it’s still not broken and leaking, same problem could occur.
--Removal of the old tank was brought up by Mr. Teeter. Clerk Pierce stated that the property that the tank is on is on Mrs. Wickham’s property. Need to research if we could have it removed.
Mrs. Emerson asked Mr. Connelly if the chlorine is at a safe level. Mr. Connelly explained that yes it is and it’s tested daily by DPW and monthly by Schuyler Watershed.

Quotes received for Chlorine Pocket Colorimeter – Three quotes received, HACH is currently the lowest at $352. This would make it easier to pick up chlorine in the water instead of trying to manually eye the color and determine the amount.

Resolution 38-2009
Motion made by Trustee Thoman and seconded by Trustee Tomassi to purchase the Pocket Chlorine Colorimeter for $352.
Voted “YES” BY ALL. Motion Carried.

Mayor Pierce brought up the research promised regarding asbestos at the DPW building and stated that in 2006 the Village had testing done and there were only trace amounts found in the floor tiles, the same tiles that are currently in the community room.

Mayor Pierce informed the Board that Owen Place Paving had been completed and it has corrected the drainage problem. DPW fixed some of the things that the pavers left that needed to be corrected. Everyone is happy with it.

Salt available from Kevin States – the Board would like to know if the Village couldn’t take receipt of all the salt if he would store it. Clerk Pierce will find out.

DPW Mileage logs placed in agenda folder for review.

Mayor Pierce discussed tree removal on corner of Merchant and Speedway. The large trees are mostly dead and when the wind blows these trees lose more pieces. We have contacted several tree companies; most do not have the equipment to cut down the trees that are over 100+ feet tall. Received quote from General Arborists out of Ithaca for $9,500. Would like to pay for this by taking money out of the fund balance account since the tree budget was spent earlier in the year. Trustee Thoman had asked about using a local gentleman Mr. DeVay to remove the stumps. Clerk Pierce will contact Mr. DeVay.

Resolution 39-2009
Motion made by Trustee Thoman, to accept bid from General Arborist for removal of three trees and four stumps for $9,500 and using funds from the unreserved fund balance, pending contact with Mr. DeVay for stump removal.
Voted “YES” BY ALL. Motion Carried

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
Calls: 3 Fire and 11 EMS for total of 14
Fire Department minutes for October in Board member binders.
Light tower is having problems again. Need to replace the computer board on the tower.
Annual ladder test will be held next week.
Annual kids Christmas Party on Sunday, December 6th from 1-3pm. Trustee Thoman stated that Interact will be helping.
Update on the tanker chassis to purchase; Chief Jelliff and Asst. Tomassi would like to fly out and drive the truck back if the truck is in good condition to go through with purchase. Clerk Pierce updated the Board that Deputy Clerk Collins located the original motion to set the reserve fund for the Fire Department and it was set up not specific but for the equipment or apparatus and after checking with Attorney after presenting original resolution it does not need to go to referendum when withdrawing monies from the account. Chief Jelliff reviewed the truck replacement program that the Fire Department has in place. Need Board approval to travel to Utah.

Resolution 40-2009
Motion made by Deputy Mayor Decker, seconded by Trustee Thoman to approve travel for Chief Jelliff and Asst. Chief Tomassi to Salt Lake City, Utah.
Voted “YES” BY Trustee Thoman, Deputy Mayor Decker and Mayor Pierce, Trustee Tomassi abstained. Motion Carried.

Chief Jelliff reported he and Asst. Tomassi put the chain fence around the propane tanks in the back of the building.

ZONING BOARD OF APPEALS
304 Speedway – St. Benedict's – issues regarding shed not being in compliance with zoning ordinance. ZBA Board gave approval of keeping shed where it was as long as adjoining residence have given okay via written letter.

BUILDING INSPECTOR: Written report submitted.
DM Decker asked about portable garages and was referred to Bud Kibbe to ask.

Chief Jelliff stated he and Asst. Tomassi attended a Code Enforcement training regarding how the fire departments can help if at a call with regards to fire inspection issues.

Resolution 41-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to approve the September and October 2009 Justice Reports.
Voted “YES” BY ALL. Motion Carried

PLANNING BOARD
Planning Board member DeWalt reviewed the ZBA issue at 304 Speedway.
Lou Cicconi has agreed to be a regular member due to Lyle Goossen’s resignation. Mr. Mosher has not attended in several months and has been trying to contact to see if he would like to be a part of the Board. Would like to invite Trustee Crane to December meeting.

Resolution 42-2009
Motion made by DM Decker, seconded by Trustee Tomassi to approve additional vouchers for the month of October 2009 in the amount of $2,898.90. Voted “YES” BY Trustee Tomassi, Deputy Mayor Decker and Mayor Pierce, Trustee Thoman abstained. Motion Carried.

Resolution 43-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve vouchers for the month of November 2009 in the amount of $88,433.51.
Voted “YES” BY Trustee Tomassi, Deputy Mayor Decker and Mayor Pierce, Trustee Thoman abstained. Motion Carried.

Approval of Minutes:
Resolution 44-2009
Motion to accept the minutes of the October 19, 2009 regular Board Meeting with changes, made by Trustee Crane seconded by DM Decker
Voted “YES” BY Trustee Crane and DM Decker, abstain by Trustee Tomassi. Motion Carried

OLD BUSINESS:
Superintendant position – Joint meeting will be held in Odessa to go over applications.

Environmental Management Council for Schuyler County needs a new Village representative. Along with the Joint Landfill Commission

Community Room Application – Bauman Family 11/29/09 Noon – 7pm. - APPROVED
Community Room Application – Amy Sidle 0 12/5/09 11am – 5pm APPROVED

Bulbs for Snowflakes, switching from regular bulbs to LED, higher cost, but will save money and last longer than other bulbs. Quotes have been received from three vendors and Holiday Designs has the lowest.

Resolution 45-2009
Motion made by Trustee Thoman, seconded by DM Decker to approval purchase of LED bulbs for 95 cents a piece price quote. Voted “YES” BY ALL. Motion Carried

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
SCOPED Meeting Minutes
Thank you from Odessa Ukraine visitors
Thank you from NYS Archives for hosting training
NYS Public Entities Safety Group 497- Safety Agenda
NYCOM Across the Table – July/August 2009
County Sales Tax Distribution 3rd Quarter
NYMIR Letter regarding distribution of partial capitalization payment.
Notice of Foreclosure on Alva Robbins 88.13-1-4.2 on Fowler (Headstart Building)
USDA Notice of Compliance regarding grants
Real Property Transfer Report – 112 Brooklyn Terrace Stillman to Carson

The following are the minutes of the Odessa Village Board's Regular Meeting held on Oct. 19, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on October 19, 2009 at 7:30p.m. in the Village Community Room.

Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m.
ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Absent
Trustee Tomassi – Present; OFD President MacDougall -Present
Fire Chief Jelliff –Present; 1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Kibbe – Present; Municipal Worker Wheaton – Absent
OFD Chaplain Chapman -Present

Timothy Jaynes (3541 Steam Mill Road), Larry & Phyllis Teeter (408 Speedway), Kathy Cleveland (SR 224), Kate Serefine (401 Speedway), Larry Scofield (111 Hanlon Drive), Sandra Daley (Merchant Ave.)

Mayor Pierce addressed the attendees; thanking them for attending the Board meeting and that Roberts Rules would be used and each person would be allowed to speak for a period of three minutes.

Larry Teeter – Corrected the Board minutes regarding a quote he made. Asked for the total spent on the Jaynes Civil Service Section 75 Hearing; Mayor Pierce stated currently total to be $7,093.95. Teeter questioned Trustee Tomassi on the fact that she was worried about $400, then spending $7,000. Trustee Tomassi stated she was concerned about the lack of approval regarding the $400, not the spending of it. Stated he had done research on the water tank and that the water tank was built bigger than the Village needed and there would be no need to let it overflow. Mayor Pierce stated that former Supt. Jaynes overflowed it several times.

Mr. Chapman went through the forms that he was presenting to the Board in order to place the Public Access Defibrillator in service.

Resolution 31-2009
Motion to approve the Program Agreement and approval of all program policies; training protocol, Identification of the PAD, PAD Inspection, and Incident Report made by Trustee Tomassi, seconded by Deputy Mayor (DM) Decker.
Voted “YES” BY ALL. Motion Carried.

Once all has been approved through the County and the State, the public will be informed that this building has a Public Access Defibrillator.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
--Calls: 11 Fire and 14 EMS for total of 25
--Minutes from August and September’s minutes have been included in your binders.
--Asked for approval of five sets of turnout gear. OFD has put in the FEMA grant asking for 40 sets of gear and if that grant is received the cost of the five sets would go towards that grant, however to keep with policy of getting new gear every year the department is asking for approval.

Resolution 32-2009
Motion made by DM Decker to approve the purchase of five sets of turnout gear for a total of $7,259, seconded by Trustee Crane.
Voted “YES” BY ALL. Motion Carried.

Updated the Board on the Tanker situation. The line officers and the membership have been in talks to purchase a new chassis and place a poly body on the chassis, they are hoping to do this with the funds already available in the account.

NYS LENS Program Policy – Clerk Pierce explained and reviewed policy again and asked for a motion to approve the policy.

Resolution 33-2009
Motion made by Trustee Tomassi, to approve the License Check Program policy submitted by Chief Jelliff, seconded by Trustee Crane. Voted “YES” BY ALL. Motion Carried.

Mayor Pierce thanked the Fire department for their great leadership during the Watkins Glen Fire the night before.

DPW REPORT:
Mayor Pierce reported:
--Camp Monterey came and helped with chipping brush and cleaned out the bamboo over by the sheds, and cleaned the ditches by Coddington Place.
Owen Place will be paved in the next two weeks.
--Pedestrian Bridge – Missed deadline to work in stream due to it being a protective stream. Researching if we can work with DEC to work now considering the debris that is currently falling into stream.
--Clerk Pierce informed the Board that Kevin States had salt available for $25/ton delivered and wanted to know if the Village would need it. Board discussed but deferred to next Board meeting.
Mayor Pierce asked Clerk Pierce to contact Tree Service to get quotes on the three trees on the end of Merchant that are dead.

Stop Order issued to Fowler Place Resident due to Propane Company didn’t obtain building permit and were actually placing the tank on the owner's septic.

Complaint received, turned over to Schuyler Water Shed since it was a septic issue.

JCAP Grant Update – Clerk Pierce stated we received a letter that looks like it’s a go.

PLANNING BOARD
Clerk Pierce stated she spoke with the Planning Board members regarding the Recreational vehicle law that Mr. Harrison stated was in place that recreational vehicles must be out of sight. After review the zoning the Planning Board did not find this in the current zoning.

Resolution 34-2009
Motion made by DM Decker, seconded by Trustee Tomassi to approve additional vouchers for the month of September 2009 in the amount of $5,351.46. Voted “YES” BY ALL. Motion Carried.

Resolution 35-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve vouchers for the month of October 2009 in the amount of $10,549.20.
Voted “YES” BY ALL. Motion Carried.

Approval of Minutes:
Resolution 36-2009
Motion to accept the minutes of the September 21, 2009 Regular Board Meeting with changes, made by Trustee Crane seconded by DM Decker
Voted “YES” BY Trustee Crane and DM Decker, abstain by Trustee Tomassi. Motion Carried.

Resolution 37-2009
Motion to accept the minutes of the October 5, 2009 Special Board Meeting, made by Trustee Tomassi seconded by Trustee Crane
Voted “YES” BY ALL. Motion Carried.

OLD BUSINESS:
Superintendant position – Joint meeting will be held in Montour Falls.

Newsletter – Fall/Winter edition information to include: Christmas tree pickup, sidewalk cleanup,

NEW BUSINESS:
Trick or Treating hours for Saturday, October 31st from 6-8. DM Decker discussed the Catholic Church letting out at 6pm. After discussion with the Fire Chief, the Fire Police would help at 6pm with traffic.

Trunk n Treat – Saturday, October 31st, requesting permission to close off Mitchell Place between Church Street and College Avenue approved.

Meter Reader for Water System – Clerk Pierce informed the Board the reader will no longer be supported by Sensus due to the availability of the replacement parts. A quote was received, but will be going forward to obtain two other quotes.

Community Room Application – Tiger Cub Den Meeting Wednesday (see Application) – Approved

Mr. Teeter asked about the creek that runs over by Mitchell Hollow and stated it was dredged a while back and wondered if this could happen again; since it used to help keep the cellars in the area from flooding. Mayor Pierce said that we would need to bid it out; Trustee Tomassi asked about using shared services with local towns/village to assist. Mayor Pierce said he would look into it and get back to him.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Freed Maxick & Battaglia Letters
NYSEG Gross Utilities Tax Quarter ending 8/31/09
Real Property Transfer Report – 111 Hanlon Drive Snow to Scofield
Real Property Transfer Report – 204 Maple Avenue Fitch & Scata to Switzer.

The following are the minutes of the Odessa Village Board's Special Meeting held on Oct. 5, 2009, in the Municipal Building Community Room.

The Special Board Meeting of the Board of Trustee was held on October 5, 2009 at 8:00 p.m. in the Village Community Room.

Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. of Public Works
Fire Chief Jelliff –Present;1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Kibbe – Absent; Municipal Worker Wheaton – Present

Sally Hill, Jane & Timothy Jaynes, Larry & Phyllis Teeter, Kathy Cleveland, Jason Edsall, Cynthia Emerson ,Steven DeWalt, Bobby Decker, Bernie MacDougall, Paul LaRow, Tim Lindsley, Corey Vondercek.

Mayor Pierce informed the Board that he had received quotes from Blades to repave Owen Place and to have the Pedestrian Bridge removed using CHIPS monies.

Resolution 28-2009
Motion made by Trustee Crane to accept the Blades quote of $19,810 to repave Owen Place, seconded by Trustee Tomassi. Voted “YES” by ALL. Motion Carried.

Resolution 29-2009
Motion made by Trustee Thoman, seconded by Trustee Crane to approve the quote of $13,000 from Blades to remove the Pedestrian Bridge. Voted “YES” by ALL. Motion Carried.

Mayor Pierce informed the Board that the Odessa House owner Kevin Bailey would like to hold a fundraiser for Jody Darling on October 17th and he would like to close off the beginning of Church Street for vendors. The Board was fine with the closer if the store owners were okay.

Mayor Pierce asked to go into Executive session for Personnel matters at 8:09pm.
Board Exited Executive session at 8:39pm.

Mayor Pierce addressed the public saying that this decision was not easy for the Board.

Resolution 29-2009
Motion made by Trustee Crane to terminate Timothy Jaynes from the position of Superintendent of Public Works effective immediately.
Voted “YES” by Trustee Thoman, Tomassi, Crane, opposed by Deputy Mayor Decker. Motion Carried.

Mr. Jaynes stood up and thanked those that supported him and thanked Deputy Mayor Decker, stating that would be the only person he’ll be thanking.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Sept. 21, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on September 21, 2009 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present (7:45)
Trustee Tomassi – Absent ;Supt. of Public Works
Fire Chief Jelliff –Present; 1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Kibbe – Present (7:45); Municipal Worker Wheaton – Present

Sally Hill (406 Speedway), Darwin Terry Jr. (207 Speedway), Timothy Jaynes (3541 Steam Mill Road), Larry & Phyllis Teeter (408 Speedway), Kathy Cleveland (SR 224), Robert Harrison (404 Speedway), Jason Edsall (500 Speedway), Cynthia Emerson (110 Brooklyn Terrace).

Mayor Pierce addressed the attendees; thanking them for attending the Board meeting and that Robert's Rules would be used and each person would be allowed to speak for a period of three minutes. He noted that if comments were in regards to the current proceedings involving Timothy Jaynes, that the Board could not respond, but welcomed any comments.

Larry Teeter – Questioned how water is filled and why the tank was running over. Mr. Teeter expressed to the Board that they questioned a $400 bill that was never followed up on by Mr. Jaynes, but will suspend Mr. Jaynes and cost the Village residents money; and called the Mayor an embarrassment to the Village. Questioned how much the Tim Jaynes hearing is costing the Village. Mayor Pierce said the Board does not know at this time and will let him know when it is completed.

Darwin Terry – Questioned the referendum procedures and why there wasn’t a referendum on the new fire department rescue truck. Clerk Pierce explained procedures regarding a referendum. Mr. Terry commented that the swimming pool filling policy; agreeing that it is a good policy to have it just be the fire department members being allowed to fill their pools, however, it should be published to let everyone know. Stated he has sealed the parking lot and painted the handicap lines with the promise from former Chief Franklin that the Fire Department would burn a pile of wood on a property Mr. Terry purchased on Cotton-Hanlon. Chief Jelliff asked Mr. Terry if it was inside the Village and if this is on a business or residential purposes. Mr. Terry said it was a business; Chief Jelliff stated that New York State law that you can not burn on a business property. Chief Jelliff will give Mr. Terry the copy of the law regarding burning on business property. Questioned how Chief Franklin stated this was okay in the past.

Mr. Robert Harrison – Questioned why the Welcome sign was upside down and rotting away. Questioned if the Zoning has changed that recreation vehicles and utility vehicles must be parked behind the home. He would like to have someone get back to him on the status and what would be done with the sign.

Phyllis Teeter – Questioned if there was a weight limit on the Village streets, Mayor Pierce answered her question and asked Clerk Pierce to send her a copy of the weight limit.

--BI Kibbe submitted open permits to the Board members as well as new building permit forms to help with ISO rating.
--Updated other code enforcement paper work, such as a new form for a monthly report format, door hanger when home owner is not available.
--Discussed new permit plaque and color scheme to know when permits have expired.
--Asked to have a preferred Electrical Inspector list; need to check with Tim Mattison to see if it is okay to include these.
--Discussed a tri-fold brochure on when you need a permit.

Mayor Pierce explained to those in attendance who Bud Kibbe was and that Montour Falls and Odessa are in talks to combine position.

BI Kibbe explained to the Board that he has submitted his resume to Elmira Heights for a full-time position, but will work out with the Village if that does come through.

Calls: 7 Fire and 14 EMS for total of 21
Purchased a new computer tower and UPS so that I am responding would not go down. The Company paid for these items.
Tanker went out for annual maintenance and found that the mounts holding the tank onto the body are rusted out. The truck is 27 years old and would cost $10,000 to fix. The Fire department is looking into the options available with possibly putting the tank on a new chassis. Will report back when more information is available.
Tahoe has been sold and delivered to the Danby Fire Department; the money has been deposited into the Capital reserve.
The Light tower is still having problems; if it continues to happen they will need to replace the computer board.
Explained the change in procedures since the new rescue truck has been in service. Now that the Rescue truck has extrication equipment and 27 have the remainder it is will respond with medical and the equipment need for MVA.
Need to buy five sets of turnout gear. Usually purchase five per year to keep the equipment up to date and in good condition.
Fire Contracts have all gone out.
Annual Firematics Day – Went well.
Worked Motorcross- minor injuries.
NYS LENS Program – Clerk Pierce informed the Board that Senka Insurance does not need to be informed about notifications unless there was an accident that they would need to be involved. Trustee Thoman a
USDA regarding rural development assistance; fund building projects, not a full grant. Mayor Pierce asked Chief Jelliff to ask someone from USDA to attend a meeting.
Trustee Thoman – questioned Chief Jelliff about the trucks sitting and waiting because I am responding stated someone was coming. Chief Jelliff stated that the situation that had occurred that morning; the call was left to Asst. Gerdes who was on the scene and it was his call. Will bring it up at the fire department meeting to get 100% compliance.

Mayor Pierce reported:
Explained that the Village is not paying two superintendents; Mr. Connelly that oversees the water is from Watkins Glen is through Shared Services and Mr. Wheaton is a Municipal Worker.
Mr. Teeter questioned if the water is tested every day; Mr. Wheaton confirmed seven days a week.
Discussed Owen Place paving and correction of the water drain.
Mr. Terry asked about replacing the water pipes instead of paving first. Mayor Pierce stated that there is not money in the water fund to replace these pipes. The paving will help place the water towards the side of the roads there are currently drains.
Mayor Pierce explained that Tom Klaseus from Department of Health saw the large signs that Mr. Jaynes had placed next to several water main shut offs and advised the Village to remove them immediately that the Village should not be advertising water main shut offs.
Clerk Pierce informed the Board that 105 Fowler Place has requested and paid for water service – Mr. Silk was informed previously by Mr. Jaynes that water service would just need to be brought across the street, however when Mr. Connelly looked into it the water main is approximately 222 feet from the end of the line. According to Village law since Mr. Silk is a Village resident the Village will need to provide water service to his residents. Clerk Pierce asked for permission to go forward with the bidding process.

Problems with the oil dipstick; Mayor Pierce informed him to take it to CJ’s Custom to have it checked out.

Mr. Teeter asked about the DPW Garage and if there was asbestos present. Mayor Pierce stated that they believed to be some in the ceiling tiles but they had been tested.

Deputy Mayor Decker asked about fixing Maple Avenue, Mayor Pierce stated that Mr. Wheaton needed someone to assist in order to do the work and they are working on that.

Justice Goossen discussed the new format that the Justice will be submitting monthly.
Requested that when an Acting Justice is filling in that a stipend be paid of $50 per court date.

Resolution 24-2009
Motion made by Trustee Thoman to give a stipend of $50 per court day, seconded by Trustee Crane. Voted “YES” BY ALL. Motion Carried.

Jason Edsall asked the Board if attendance at the Village Board meeting is required, the Mayor stated no it was not required but was nice to have a member there to answer questions that may come up.

Made Board aware that Lyle Goossen has resigned and Lou Cicconi is considering moving from an alternate to regular member.

Mr. Edsall asked about the status of the Strategic Task Force; Clerk Pierce stated that since the Joint Village grant has been applied and made it through the first stage and Brian Williams from SCOPED would be starting pre-lim meetings that would serve the same purpose of the task force.

Mayor Pierce asked the Planning Board members present to look into Mr. Harrison’s inquiry on the Recreational Vehicles being required to be behind the house. The Planning Board stated they would research.

Resolution 25-2009
Motion made by DM Decker, seconded by Trustee Crane to approve additional vouchers for the month of August 2009 in the amount of $13,361.79.
Voted “YES” BY Trustee Crane, Deputy Mayor Decker, and abstention by Trustee Thoman. Motion Carried.

Resolution 26-2009
Motion made by Trustee Crane, seconded by DM Decker to approve vouchers for the month of September 2009 in the amount of $42,881.70.
Voted “YES” BY Trustee Crane, Deputy Mayor Decker, and abstention by Trustee Thoman. Motion Carried.

Clerk Pierce submitted to the Board a letter from the Library President thanking the Board for their assistance in the past and asking for accounting records in a timely manner. Clerk Pierce informed the Board that due to the year end and tax collection there is usually a couple of month lag and President Abraham is new to the Board so has not experienced the backlog. Clerk Pierce assured the Board that the Accounting will be caught up within the week.

Clerk Pierce informed the Board that the Village will be host to the NYS Archives for an indexing minute’s seminar in the beginning of October.

Resolution 27-2009
Motion to accept the minutes of the August 17, 2009 Regular Board Meeting, made by Trustee Thoman seconded by Trustee Crane
Voted “YES” BY ALL. Motion Carried.

OLD BUSINESS:
Relocation of Diesel Tank to Municipal Building Update – Diesel tank is now in service and the old one has been removed from the DPW Garage.

Parcel 87.16-2-13.1 donation – Have received the quit claim deed from Attorney Mattison, now need to have Mr. Allen sign paperwork.

New Village signs – Mayor Pierce informed the Board that there are Village residents that want to redo the signs to the entrance of the Village. Board thought that this was a great idea.

Clerk Pierce reported that Agway Energy contacted the Village regarding replacing NYSEG Solutions as a provider, the Board gave permission to research if this would save the Village money or not.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
SCOPED Minutes
NYCOM State Legilatative update
Resignation of Lyle Goossen from the Village Planning Board
Time Warner 2nd Quarter Franchise Breakout
Schuyler Youth Bureau – Thanking the Village for utilizing the program.
Real Property Transfer Report 213 E. Main Street, Pearsall to Johnson
Real Property Transfer Report 311 Speedway to include Bradley Clerk on deed.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Aug. 17, 2009, in the Municipal Building Community Room.

Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m.
ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. of Public Works
Fire Chief Jelliff –Absent; 1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present; Municipal Worker Wheaton – Absent

OTHERS IN ATTENDANCE:
County Legislator Thomas Gifford, Ed& Cheryl Bovaird (102 Owen Place), Sally Hill (406 Speedway), Darwin Terry Jr. (207 Speedway), Timothy Jaynes (3541 Steam Mill Road), Harley Connelly (Village of Watkins Glen).

Mayor Pierce addressed the attendees; thanking them for attending the Board meeting and that Robert's Rules would be used and each person would be allowed to speak for a period of three minutes. Noting that if comments were in regards to the current proceedings involving Timothy Jaynes that the Board could not respond, but welcome any comments.

Sally Hill – Didn’t know why the Village wasn’t informed of Tim Jaynes being let go, has a lot of questions and understands they can’t be answered at this time. Has obtained 180 signatures from Village residents in favor of Tim. Doesn’t understand why the Village residents don’t have a say in how their taxpayer dollars are spent with regards to its employees.
Ed Bovaird – Resident since 1973, served on Planning Board. Embarrassed for the Village after listening to the hearing; stating there is a way to discipline an employee. Also stated that he has heard that the “other side” of the Village has been referred to as “Trailer Trash.” Seems like all the Village cares about is Speedway. Palmer did a good job, Mitch Terry had plowing issues. Has not been happy with the Fire Department; not happy about the Tahoe being used for personal business by past Chief, Fire Department doesn’t do anything for the Village residents. Asked about swimming pool policy. Mayor Pierce stated that the current policy is that only fire department members' pools are to be filled.
Darwin Terry Jr. – Attended the hearing also, doesn’t understand why Tim who has many years of construction behind him has only $250 approval when the Fire Department has $500. Also wanted details behind the purchase of the new Rescue truck with the way the economy is; Asst. Chief Tomassi stated that the Tahoe was being sold to help pay for the purchase of the new Rescue truck and that the old rescue truck is being refurbished to be the line officer truck. Asked about the loan that the Village took out for the Fire Truck. Asst. Tomassi stated that the Fire Department makes payments on the Bond, the Board reaffirmed Asst. Tomassi. Clerk Pierce explained that the Fire Department works off of contracted monies; which Odessa pays a portion of, but so do five other municipalities. This is the only money that the Fire Department has to work with that runs through the Village. Mr. Terry asked for clarification on the $500 signing authority. Clerk Pierce stated that former Chief Franklin requested three years ago that the procurement policy be increased to $500, which the Board approved. Clerk Pierce explained that the DPW department has never requested such a change and that all they would have to do is ask.

County Legislator Thomas Gifford: Representative from Council of Governments; information given on SCOPED finances showing that SCOPED spends more than it takes in. Mr. Gifford and Trustee Tomassi went over budget projections for SCOPED. Council of Governments is looking to take 4-5% of the Sales Tax revenue off the top to fund SCOPED, instead of the Villages, Towns, Schools, etc making a payment into SCOPED. The remaining monies would be split as it has been in the past, 75/25. Trustee Tomassi stated that the percentage is being reviewed. Mr. Gifford explained that the money will not be just handed over; it would be based on performance-based budget.

Mayor Pierce wanted to know about the Town of Cayuta, since they don’t currently participate in the Council of Governments so by funding SCOPED the way it’s being suggested would force Cayuta Township to be involved. Mr. Gifford explained that SCOPED has done a lot for the community and just like Odessa found out, you need to ask what they can do for you.

FIRE DEPARTMENT REPORT: 1st Asst. Chief Tomassi reported:
Calls: 12 Fire and 9 EMS for total of 21
Tahoe – West Danby Fire Department has passed a referendum to purchase the Tahoe from OFD for $13,000, need to have the Village declare the Tahoe surplus.

Resolution 21-2009
Motion made by Deputy Mayor Decker, seconded by Trustee Crane to declare the 2005 Chevy Tahoe surplus. Voted “YES” BY Deputy Mayor Decker, Trustees Crane and Thoman, abstention by Trustee Tomassi.
Motion Carried

New Rescue Truck – Slide out tray – need to amend the previous resolution made to include installation fee.

Resolution 55-2008Amended
Motion made by Trustee Tomassi, seconded by Trustee Crane to amend amount $48,990.45 to include $100 installation fee of slide out tray.
Voted “YES” BY ALL Motion Carried

Fire Dept. outing went well.
Hit The Boot -- $2,668.40
Chicken BBQ total is still being worked on, haven’t gotten all the receipts.
New Fence around propane tanks with chain link fence so it’s not combustible like the old picket fence was. The Fire Department will be installing them, supplies should be under $500 and it will be anchored to the concrete pad.
Annual Firematics Day – County rotates it around to each Fire Department. It’s Odessa’s turn this year. It will be held on September 19, it will be a Fire Dept. show and competition for Fire Departments and EMS, hopefully will be taking place at Catharine Park. 9am – Till? Watkins Glen hosted last year.
Hose testing was completed
Physicals were completed
HE-23 & HE-27 were sent out for pump test, and inspected; HE-28 will be next.
NYS LENS Program – Clerk Pierce presented a draft of the procedures for the Fire Department for using the LENS program. Board wanted clarification on the Insurance company portion.

Mr. Connelly went through the re-inspection done by Tom Klaseus from Dept. Of Health.
Need a spare Chlorine pump; suggested a peristaltic pump. Clerk Pierce informed the Board that the chlorine pump that has been purchased in April as backup was put into service so there was not a spare in place.
Signal for the pumps not working, can get a straight pump.
Well #1 stuck, need to get it refurbished; spoke to Moody about being able to pull the pump.
Pump out by Carpenters' Pond should be run, heard that Hydrant is not in working condition, will look into that.
Not having chlorinator at Booster Station. Need to have engineers design, need to have an alternator so that both pumps don’t work at the same time. Better to have Chlorine room outside of your electronics.
Water complaint at 319 Speedway – water meter was junked up.
Informed Board that Tom Klaseus and he think that Eric Wheaton is doing a good job and due to his increased responsibilities he should get an increase in pay.

Eric Wheaton:
Youth Bureau worker – Dylan working out well
Brake lines on Dump Truck were replaced, should have been replaced when brakes were replaced.
Fixed a pot hole on Fowler Place, USPS needed it fixed.
Paving was completed on Maple Avenue and on First Street towards College Avenue where the level of the road was dramatically different.
Asked about obtaining Camp Monterey
Rock Piles at the Composting area that need to be removed.
Library – working on correcting Sunflowers hanging over the sidewalk.
Cleaning out garage and found a lot of flammable liquids – would like to store aerosol cans and other flammable liquids. Will obtain quotes.
Re-seed spots where tree’s were removed
Overhead door was fixed, put new casters
Picked up around DPW Garage and rearranged pile of stone.

Deputy Mayor Decker asked when re-seeding will be completed and if the shoulders will be fixed on Maple Avenue where it was paved? Mayor Pierce stated that the areas where there is grass will be re-seeded and the rest will have gravel to fix shoulders.

Trustee Thoman asked that Mr. Wheaton be careful while driving; she received a complaint from a resident; also asked him to be aware of what he’s doing since he is being watched closely due to the current situation.

BI Seager submitted a written report.
Would like to have Bud Kibbe come to the Board meeting.
Mayor Pierce is in talks with Mayor Kelley regarding joint code enforcement.
Clerk Pierce stated that Town of Montour will not be interested at this time in joint code enforcement.

Clerk Pierce explained Justice Goossen is still waiting for NYS Comptroller to inform him of what report he can provide to the Board.

Clerk Pierce explained about Mrs. Darling coming to the Board last month stating the Planning Board had told her it was up to Village. Received the minutes for the June 22nd meeting and found that the Planning Board had given her a list of items to do before approaching the Village Board; one of which was that she needs to speak to her sons and modify her will since in her will the property goes to her sons.

Received a call from Betsy Austin, who forwarded a message from Greg Lisk, a Village resident who has his water license and has offered his assistance to the Village if needed.

Approval of Minutes:
Resolution 22-2009
Motion to accept the minutes of the July 20, 2009 Regular Board Meeting, made by Trustee Thoman seconded by Trustee Tomassi. Voted “YES” BY Trustees Crane, Thoman and Tomassi, abstention by Deputy Mayor Decker. Motion Carried.

Time Clocks – Working well. Trustee Thoman asked DM Decker if it was easier to verify timesheets, she said yes it was.

Relocation of Diesel Tank to Municipal Building Update – Waiting for pump that is on backorder, SP Wilson will provide the tank and pump at no charge. Once the pump and tank are set Bouille will come and install the electrical service.

Parcel 87.16-2-13.1 donation – waiting to get a copy of the deed so Attorney Mattison can process a Quitclaim deed.

ISO Classification – The previous inspection is for Building Codes and will only affect insurance on new buildings, this does NOT have anything to do with the ISO Fire Department rating, which is another area. ISO rep suggested taking the nine and asking for a reappraisal when New York State adopts the most recent Building Codes. We can not adopt Federal Building codes to meet this requirement.

Trustee Thoman asked about the Lowes bill – the late fee was removed. She also asked if Twin Tier Landscaping had reimbursed the two residents for their damaged property – Clerk Pierce stated she had spoken to both residents and reimbursement was received.

Trustee Thoman also asked if the Village had heard from Dalrymple’s regarding the water they used while paving County Route 14, Harley stated that if he received the dates they may be able to check on the reports to get a total.

New Water customer request – 105 Fowler Place – Mr. Silk would like to get Village Water and has paid the $400 new service fee.

Appalachian Regional Commission Joint Village Grant – Made it through the first approval stage. Brian Williams from SCOPED looking into starting meeting before approved to get a headstart.

SCOPED – Clerk Pierce spoke with SCOPED and NYS EFC regarding the Water system, they suggested that we correct the old pipes that are in place, we can obtain monies through EFC Revolving Water fund; however we would need to pay for the engineer drawing of what would have to be replaced. Clerk Pierce stated that we have looked for the final water drawings and have not found anything.

Clerk Pierce reported that the Community service youths have painted the hallway, re-mulched around the building.

Resolution 23-2009
Motion to approve vouchers for the month of August 2009, totaling $39,516.05 made by Trustee Thoman seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried.

Letter from Phyllis & Larry Teeter – Mayor spoke with Mr. Teeter regarding his letter in regards to Tim Jaynes.

CORRESPONDENCE:
Time Warner Cable Programming changes
SCOPED Minutes
Schuyler County Environmental Mgmt Council Agenda/Minutes
NYCOM Across the Table May/April 2009
Schuyler Sales Tax Distribution 2nd Qtr
NY Board of Fire Underwriters – Letter concerning electrical inspections
NYS Public Entities Safety Group 497 Loss Run Report

Trustee Tomassi reported to the Board that Summer Recreation went well; they took advantage of the Youth Bureau program and Cooperative Extension programs. Clerk Pierce asked about a survey and the Board suggested sending it home next year at the end of the program.

Trustee Thoman asked that it be noted that Sally Hill submitted signatures and five letters.

The following are the minutes of the Odessa Village Board's Regular Meeting held on July 20, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on July 20, 2009 at 7:30 p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Absent
Trustee Crane- Present; Trustee Thoman – Present (7:56)
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present (7:34); 1st Asst. Chief Tomassi – Present (7:34)
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present; Justice Goossen – Absent
Municipal Worker Wheaton – Present

OTHERS IN ATTENDANCE:
Tim Hicks, Bonnie Scott, Lois Cutton, Rhonda Goossen, Karen Ketchum, Helen Darling, Jack Fowler

Village Informational Meeting – Fowl & Livestock in the Village
Mr. Tim Hicks presented/read a letter from his wife Jenna Hicks regarding the chickens they would like to have in the Village and how things would be cared for (see attached letter).
Mrs. Goossen in favor of chickens and brought the fact that Leeland Drake used to have turkeys when he lived on Merchant Avenue.
Mr. Fowler questioned if there wasn’t an agricultural law conflict.
Trustee Tomassi expressed concern for attracting Coy-dogs into the Village.
Mrs. Scott referenced her and Mr. Scott’s letter to the Board (see attached), regarding what this will open up as far as the Village is concerned, also cited the websites she researched that do allow chickens. Needs to be regulated in case the next person is not as prepared with a plan like the Hicks are putting in place.
Mayor Pierce stated that handling on a case-by-case basis will be difficult and this is a Village, not the Country and we need to consider our neighbors. This is a whole Village decision.

BI Seager suggested turning it over to the Planning Board and have them research with other municipalities and come up with a plan on how to proceed. Mayor Pierce questioned who would enforce, and the fine structure.
Trustee Crane said that everyone in the Village should have a say and this is an opportunity to have the Village residents' input.

Mr. Hicks -- wants to follow the 1936 ordinance that the chickens would not be a nuisance. Trustee Tomassi stated that Mr. Hicks has a thought-out plan, but the next person may not and the Village needs to have something in place to prepare for that.
Mrs. Scott asked if the Board would make a decision regarding Mr. Hicks and then move forward with research and more formal.
Mayor Pierce asked Clerk Pierce what Attorney Mattison had stated; Clerk Pierce said the Attorney could write up a local law with what was decided upon.
Trustee Thoman doesn’t want to tell the Village residents what they can and can’t do with their property, also doesn’t think that it will become an issue where everyone will want chickens/goats.
Mayor Pierce asked Mr. Hicks to wait one week before obtaining the chickens and he would contact them and let everyone know in the next Odessafile article what will occur going forward.

Motion made by Mayor Pierce to enter Executive session regarding personnel issues at 7:58pm.

Tahoe – Hasn’t been sold, there is one local department seriously looking at purchasing it.

Cell phones have all been upgraded on the new two-year plan with Verizon Wireless.

Would like to set up a class to train everyone on the Public Access Defibrillator. Chief will work with Clerk Pierce to find a Saturday morning. Board asked that a call be placed to Boy Scouts and those that use the room regularly with the option to train on the machine.

New Rescue Truck – Slide-out tray that was previously approved has been ordered; it is a custom-built tray.

Poured concrete for the new diesel tank, the total cost was $187.00; original quote was $363, so the Fire Department saved money.

Pump testing started last week. This is required annually; tanker is next to go.

Tanker Truck had mechanical problem on a mutual aid call; new fan wires had to be installed.

Clerk Pierce reported that the Town of Catharine has closed on 5182 Park Road in Odessa – Need a motion to allow the move of the Village Court to this location due to space constraints and to continue shared services.

Resolution 11-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to allow the Village Court to be held at 5182 Park Road in Odessa, due to space constraints and to continue shared services with the Town of Catharine.
Voted “YES” BY ALL Motion Carried

Clerk Pierce stated that the Village is eligible for the Judge Court Assistance Program (JCAP) Grant to remodel the property they purchased. The Village and the Town or eligible for $30,000 each, that doesn’t require a match.

Resolution 12-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to apply for the Judge Court Assistance Program (JCAP) Grant and to allow Mayor Pierce authority to sign all documents associated with the moving forward with Grant.
Voted “YES” BY ALL Motion Carried

Clerk Pierce discussed the reporting changes of the Justice Report and what the Justice is and is not allowed to report. Justice Goossen is looking into what report he can provide to the Board.

Resolution 13-2009
Motion made by Trustee Thoman to approve the June 2009 Justice report pending verification on how to correctly report, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

BI Seager read his report to the Village Board
Received a complaint regarding Thomas Ryan Property on Church Street regarding grass.
Questioned the Board after reading the minutes why he was not called about the Evans bushes and wondered why DPW was involved. Trustee Thoman stated she had spoken to them, but agreed that he should have been given a heads-up.
Submitted his resignation effective September 1, 2009 due to retiring to the Florida Area.

Resolution 14-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to accept Building Inspector Seager’s resignation effective September 1, 2009.
Voted “YES” BY ALL Motion Carried

Bud Kibbe will help with the transition in whatever the Board decides to do moving forward.
The Board members thanked BI Seager for his service to the Village and wished him the best of luck in his retirement.

Mrs. Helen Darling asked what the next step was as far as donating her property. Mayor Pierce asked if the Planning Board had been in contact with her and she stated no, that she was told to come back to the Village Board for approval. Mayor Pierce stated the Board had not been given an update since the June Board meeting.

Read Meters
Milling completed on Maple Avenue, first part of paving has also been completed, had to stop due to rain. Hopefully within the next two weeks it will be completed.
Attended the County Highway Meeting
Paved Lower Foots Hill Road.
Submitted pictures of the paving and the DPW Barns.
Placed top soil in areas where trees had been removed.
Hydrant on Mitchell Hollow has been fixed. Clerk Pierce asked if the Fire Dept. had been informed it was up, Supt. Jaynes stated he called Chief Jelliff.
Brakes and rotors have been replaced on dump truck.
Owen Place drainage and road repair, quotes received for work. Chemung Supply who reported at $1958 verbally now has two quotes of $1,952.54 and $2,092.94 depending on the size of drains. Johnny’s Wholesale Inc. submitted two different quotes for the job for $1,250.24 and $2,170.10. Supt. Jaynes stated that the cost of concrete is not included and he does not have a price. Mayor Pierce questioned why Johnny’s Wholesale item list is different than that of Chemung Supply. Trustee Thoman questioned why, if we requested a quote for the same job that you do not obtain the same quantities and information. Mayor Pierce asked where the Seneca Supply quote was and Supt. Jaynes stated he had not received one. The Board tabled the drainage pending clarification in quotes from suppliers.

Fire Chief Jelliff asked when the DPW department started taking responsibility for the Fire Department's Flags. Supt. Jaynes stated he has always lowered them when U.S. Flag was to be lowered. Chief Jelliff asked if he had been informed that the EMS/OFD flags were the Fire Dept. property. Supt. Jaynes stated he did not, Chief Jelliff stated he had from Mr. Wheaton and Clerk Pierce. Supt. Jaynes stated that they were ripped and torn. Chief Jelliff stated he could have called and asked to remove flags, instead of taking it upon himself. Supt. Jaynes stated he did not have the Chief’s number. Chief Jelliff pointed out he had just stated he called him about the hydrant repair. Chief Jelliff requested it be in the minutes that from this point forward Supt. Jaynes contact him directly and not to speak to the other members of fire department regarding business matters.

Trustee Thoman asked if Dalrymple’s had been contacted regarding the water usage from paving County Route 14. Supt. Jaynes stated no he had not had a chance to contact them.

Resolution 15-2009
Motion to approve additional vouchers for the month of May 2009, totaling $11,500.23 made by Trustee Crane seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Resolution 16-2009
Motion to approve vouchers for the month of June 2009, totaling $23,171.99 made by Trustee Thoman seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried.

Trustee Thoman asked if the two Village residents had been reimbursed for the damage from the tree company. Clerk Pierce stated that the check for Twin Tiers Landscaping would be held until she had confirmed with Mrs. Decker and Mrs. Crainey.

Mayor Pierce questioned Supt. Jaynes about what was purchased on the Lowe’s bill. Trustee Thoman questioned why there was a late fee, and asked if we could have it waived. Clerk Pierce will check.

Resolution 17-2009
Motion made by Trustee Tomassi, seconded by Trustee Thoman to approve an additional payroll on August 7th to accommodate the summer recreation program.
Voted “YES” BY ALL Motion Carried.

LENS Program to check licenses has been set up, after discussion regarding who should be included in the program; the Board would like to write up a policy for the program.

Representative from Odessa,Ukraine will be here on September 13th and would like to meet the Mayor, Board and local citizens.

Approval of Minutes:
Resolution 18-2009
Motion to accept the minutes of the June 15, 2009 Regular Board Meeting, made by Trustee Crane seconded by Trustee Thoman
Voted “YES” BY ALL Motion Carried.

OMCS Fencing and Parking Issue letter received from Supt. Frame regarding what had been done regarding Prospect Street parking.

Time Clocks – Clerk Pierce stated the Time Clock was set up. Board asked that the Time Clock start being used Tuesday and a policy would be set up at the next meeting.

Two Hour Parking on Main Street – Clerk Pierce spoke to Attorney Mattison and he stated that we could amend the Village Traffic law, but the Sheriff and State Police can write tickets based on the State Law since it is located on State Route 224.

Relocation of Diesel Tank to Municipal Building – Tried to contact Shisler's Electric out of Ithaca at least three to four times and have not received a quote. Also tried to contact Beavers Petroleum with no response. Bouille’s quote is for $1,250 and the Board and Fire department agreed to a 75/25 split.

Resolution 19-2009
Motion made by Trustee Thoman, seconded by Trustee Crane to accept Bouille Electric’s quote of $1,250 to install electric for the Diesel pump, cost to be split 75/25 between the Fire Department and the buildings account.
Voted “YES” BY ALL Motion Carried.

Michael Allen, who owns a parcel off Main Street located near the Pedestrian Bridge, parcel number 87.16-2-13.1, would like to donate the land to the Village.

Resolution 20-2009
Motion made by Trustee Crane, seconded by Trustee Tomassi to approve the donation of parcel number 87.16-2-13.1 to the Village from Michael Allen.
Voted “YES” BY ALL Motion Carried.

Community Room Application – Catharine Democratic Caucus 8/6/09 7-9PM – APPROVED.

Odessa Fire Department 100 Year Anniversary – Parade & “Old Home Days”
Clerk Pierce explained that she and Deputy Clerk Collins were talking about doing a “mini” version of the Old Home Days to have a Fireman’s Parade to celebrate the 100 Year Anniversary. With the okay from the Fire Department and the Village Board we would like to start a committee. Official 100 year anniversary date is 5/10/1910.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Time Warner Cable Franchise Fees 1st Qtr 2009
SCOPED Minutes
OMCS Letter – Notification of newly elected officials.
Sheen Housing Letter
NYS Archives – Thanking for allowing use of the Municipal Building.
NYS Public Service Commission

Trustee Tomassi asked if all the Neopost leasing equipment had been returned. Clerk Pierce confirmed.

Mayor Pierce made a motion to enter Executive Session to discuss personnel issues at 9:35pm.

Mayor Pierce discussed with Supt. Jaynes the issues that had continued to occur; such as the banking of hours, and unauthorized overtime that was addressed at the last Board meeting.

Mayor Pierce unanimously with the Board determined, due to the recent and continued actions of Supt. Jaynes over the past year, that he be terminated effective immediately.

Supt. Jaynes applauded the Board and thanked them, that this has lifted a great weight off his shoulders.

Trustee Crane informed the Board that while taking Supt. Jaynes to his vehicle he thanked him and the Board for saving him $500. Board members questioned what this was pertaining to, Trustee Crane said Supt. Jaynes did not elaborate.

Mayor Pierce and the Board informed DPW Worker Wheaton that Supt. Jaynes was dismissed.

Board relayed that Mr. Wheaton will not move up to Superintendent position and in the interim will report to Mayor Pierce and Trustee Crane in the Mayor’s absence. Mr. Wheaton will increase hours, but will not go over 40 hours per week.

The Board asked Clerk Pierce to contact Village of Watkins Glen for their assistance with shared services with regards to the Water department.

The following are the minutes of the Odessa Village Board's Regular Meeting held on June 15, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on June 15, 2009 at 7:30 p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present; 1st Asst. Chief Tomassi – Present (7:40)
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Present
Building Inspector Seager – Absent; Justice Goossen - Absent
Municipal Worker Wheaton – Present

OTHERS IN ATTENDANCE:
Steven DeWalt & Jason Edsall Village Planning Board, Brian Williams SCOPED.

SCOPED: Brian Williams – Discussing ARC Application
Mr. Williams went through the Appalachian Regional Commission (ARC) Grant that is available to help put together a two-village study of Odessa and Burdett similar to, but on a smaller scale than, the Watkins Glen/Montour Falls Survey that was completed back in 2005. Mr. Williams explained this survey would involve the Village residents and give the Board a good feel for what the resident’s wants and needs are. This research will also aid in the grant process for further grants for each Village. This program has helped both Montour Falls and Watkins Glen obtain grant funding due to the research that was made through these documents. The ARC Grant is a 50% match, so each Village will have to fund $7,500. The Village of Burdett has already made their resolution and Mr. Williams has sent the application for review and has been informed that there is a very good chance the grant application would be accepted. This project would not start until summer 2010 into 2011.

RESOLUTION AUTHORIZING
1. SCOPED TO BE LEAD AGENCY FOR AN APPLICATION TO APPALACHIAN REGIONAL COMMISSION (ARC) FOR GRANT FUNDS TO DEVELOP AND IMPLEMENT A COMMERCIAL BUSINESS DISTRICT IMPROVEMENT STRATEGY FOR THE VILLAGES OF BURDETT AND ODESSA; AND
2. COMMITMENT OF MATCHING FUNDS

Whereas, the Village of Odessa is desirous of participating in development and implementation of a Commercial District Improvement Strategy for the Villages of Burdett and Odessa with SCOPED; and

Whereas, the Appalachian Regional Commission's Area Development Program has grant funds available in FY 2010 to fund fifty per cent of the cost of such work, with the balance to be paid by a local match;

1. Schuyler County Partnership for Economic Development will submit an application requesting up to $15,000 for this project, will be the lead agency, and will provide non-cash services related to the grant, including project management services, as well as meeting and office space as needed; and

2. The Village of Odessa commits up to $7,500, as needed, to this project; with the understanding that the application is contingent on the committed involvement and combined cash match of up to $15,000 from the Villages of Burdett and Odessa, and that these funds will be spent only if the grant and project are approved by ARC;

Be it further resolved that the Mayor of the Village of Odessa is authorized to sign the documents necessary to make this application.

Fire Department Report: Chief Jelliff reported;
Reported 23 calls – 12 Fire, 11 EMS

Tahoe – Haven’t sold, have a couple of local departments looking into financing. We may consider posting it on eBay again with more details than were previously reported.

New Rescue Truck is currently in Cortland having the radios installed; hope to have in service after it is returned.

Fire House Funding – FEMA is offering monies for new or modifications on fire department buildings; paperwork has just been made available and will be looking into it to see what is needed for the grant.

Background Checks – Clerk Pierce spoke to Attorney Mattison and he strongly suggested getting this policy in place. Also previously Trustee Thoman asked what the liability is to the Village if something happens. Clerk Pierce explained that according to Attorney Mattison the Village would be held liable for anything that happened. Clerk Pierce explained that this would also give the Fire Department and Village more reliable information for denying someone’s application. Currently it is just an interview of the application made by two members of the Fire Department. As far as the Waiver form, Clerk Pierce is in contact with Phil Barnes to see what waiver form he has for his investigations.

There was a motor vehicle accident with the Pumper and Chief Jelliff's personal vehicle while it was parked. A copy of the accident report was given to the Board. Chief Jelliff said that the accident report revealed some procedures they have instituted for the future. The damage to Chief Jelliff’s car was $1,500; the damage to the Pumper was buffed out by the Fire Department.

Defibrillator cabinet is in and Bryan Chapman is working with the State to work on the program and to come up with the policies that are required to operate a Public Defib.

Fire Contracts are up and will be working with Clerk Pierce to send out new contracts; some of the boundaries are not correct on the Town of Cayuta contract.

Bail out training was last Monday, will have another training for those not available. There has been a SOG put in place.

New member Charlene Herrmann has joined the Fire department and been accepted by the Fire Department, needs Board approval.

Resolution 2-2009
Motion made by Trustee Tomassi and seconded by Deputy Mayor Decker
to approve the membership of Charlene Herrmann.
Voted “YES” BY ALL Motion Carried.

Chief Jelliff asked if there was a Village policy on street closings; there were two incidents where Merchant Avenue was blocked off by the Tree Service Company. Mayor Pierce stated a policy is being put together where the Fire Department and the Sheriff’s office will be notified and will be in effect by the next meeting.

Asst. Chief Tomassi priced out tool boxes for the Brush Truck. Three quotes obtained; Grainger $501.50 made of aluminum, Tool Box $239.99 which is steel and Northern Tool made of aluminum for $329.99. The Fire Department would like to stay with aluminum due to rusting issues in the past.

Resolution 3-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to purchase
Two 36” tool boxes from Northern Tool for $659.98.
Voted “YES” BY ALL Motion Carried.

Asst Chief Tomassi stated that Dana Bailey would donate his time to put in a concrete pad; the supplies would need to be purchased and would cost $363. This is being done to move the diesel tank from the DPW building to the Fire Department due to the new Rescue truck being diesel and the constant issue the Fire department has obtaining gas at the DPW building with the placement of the tank and the fact that it is a hand crank instead of electric. Mayor Pierce asked that three electrical quotes be obtained.

Chief Jelliff stated he spoke to a couple of Code Enforcement employees that said that usually the State adopts the new building codes by the following year but it has not been done yet. Chief Jelliff suggested helping the homeowners; that maybe the Village adopt the National Code and be in compliance. Clerk Pierce will check with ISO to see if this could be done. If this is not done, the Village residents could be facing double premiums.

Resolution 4-2009
Motion made by Trustee Tomassi to approve the May 2009 Justice report submitted by Justice Goossen, seconded by Deputy Mayor Decker.
Voted “YES” BY ALL Motion Carried

Mr. DeWalt from the Planning Board informed the Village Board that he had not heard any more from the Hicks. Deputy Mayor Decker stated that Bonnie and Fred Scott have not been contacted by the Hicks and would like to speak with them.

Mayor Pierce asked Mr. DeWalt to contact the Hicks to ask them to speak with the Scotts.

Mayor Pierce asked Clerk Pierce to send notification to the Hicks and Harringtons on Speedway to hold off on obtaining animals until Attorney Mattison can look into further. Mayor Pierce would also like to contact the Public Health office concerning chickens and toy goats in the Village.

Clerk Pierce informed the Village and Planning Board that there is not grant funding for privately owned properties. Mayor Pierce asked Mr. DeWalt to speak to Mrs. Darling about her options if she would like to move forward.

Supt. Jaynes Reported:
Two Stop signs were purchased through Schuyler County Highway.
Town of Catharine hauled the debris from the water breaks; would like to buy the department a sheet pizza. Trustee Thoman stated it is a service the Town of Catharine is providing to the Village since the Village residents pay Town taxes and do not see any services from the Town.
Had Bouille check generator over, need to purchase a new battery for it.
Found five main water shut-offs.
Water Break next to Tompkins Trust will be repaired back to State standards
Worked on Mrs. Franklin’s to locate where the water is coming from. After turning off the Village water around her house, Supt. Jaynes believes it is not a water break that is causing the water problem in Mrs. Franklin’s basement.
Attended a meeting at Camp Monterey. There are not many crews available. Mayor Pierce asked who was in attendance at the meeting in Monterey, and Supt. Jaynes stated several individuals from the County.
Hydrant on Mitchell Hollow is on the list to be fixed.
Owen Place drainage repair status – received a quote from Chemung Supply in the amount of $1,958. Mayor Pierce noted that County Highway Supt. stated it would cost no more than $1,000. The Board asked to get two more quotes, one from Seneca Supply and one from Johnny’s Supply.
Quote for meter reader for hydrants: Jones $1,147.50, EJ Prescott 1,043.25 and Blue Book $3,139.15. Board decided to table this and come up with a policy on third parties drawing water on system.
Paving schedule – Milling on Maple Avenue will start Thursday, paving up to two weeks after.
Update on status of water used by paving company/County – Supt. Jaynes asked Clerk Pierce if a check was received from Dalrymples. No money has been received. Mayor Pierce asked how much water he thinks was drawn off the system; Supt. Jaynes states about 17,500 gallons. Mayor Pierce asks Clerk Pierce to contact the Village of Watkins Glen to see what their policy is on drawing water off of the system. Mayor Pierce also stated he spoke to Tom Klaseus with Dept. Of Health and he stated the Village should have some kind of monitor on the system. Trustee Tomassi questioned if the Village could borrow a meter when one is needed.

Tree Service – All trees and limbs have been completed. Mayor Pierce stated there were issues with the Tree service company this time. Flowers were destroyed and property was damaged due to a hydraulic line being broken on one of the trucks. Supt. Jaynes stated that the grass so far is good. Supt. Jaynes stated that Twin Tiers stated that the Village could deduct the costs due to the Village residents; Trustee Thoman stated that the Tree Service should pay the residents directly and the Village would pay for the service in full. Mayor Pierce asked if Twin Tiers had contacted DEC regarding the spill of hydraulic fluid. Supt. Jaynes assured the Board he had.

Supt. Jaynes stated that he thinks the diesel tank should stay where it is at the DPW barns. Mayor Pierce stated they will review what the best solution is and the cost of relocating.

Back Brakes and Rotors need to be replaced on Dump Truck. Quotes received: Wolfe’s Garage (CR 10) $350, Jimmy Wolfe’s $346.68, CJ’s Custom $481.94, Parmenters $368.

Resolution 5-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to
Accept the quote from Jim Wolfe for $346.68.
Voted “YES” BY ALL Motion Carried

Trustee Crane stated that he was informed that Supt. Jaynes used the Village DPW truck to pull a vehicle out near the Odessa House. The Village Board stated that Village vehicles are not to be used for these purposes and Supt. Jaynes is not to assist during Village time.

Supt. Jaynes stated that he felt that the areas the Board asked him to not mow should be mowed again. The Board asked how much time it was saving and he stated two hours. The Board stated that is a savings along with the gas and those areas can be brush hogged once or twice in the summer.

Mayor Pierce asked about the call about bushes at the Evans property. Supt. Jaynes explained someone complained about not being able to see and he let this individual use the Village cell phone to make the call. This individual did not leave a name or phone number. Supt. Jaynes stated it was Mari VanOrdstrand.

Banking Hours – Clerk Pierce submitted an e-mail from NYCOM stating that if banking hours are allowed that there needs to be a policy. Mayor Pierce stated that he did not agree to bank hours and that the Twin Tiers Landscaping was informed on three different occasions that they were to work during regular business hours. Mayor Pierce stated that there were at least two days that Supt. Jaynes worked over and did not call to get approval. Trustee Thoman stated that the policy is that overtime is to be approved prior to by the Mayor and that he should have called Mayor Pierce. The Board agreed for now that banking hours would be on a case by case and that when able that the time would be taken off during the pay week to prevent overtime. Therefore, if Supt. Jaynes worked over one day, he was to leave that many hours earlier during the remainder of the week.

Trustee Thoman questioned what Supt. Jaynes had purchased at Lowes; he would look into.

Supt. Jaynes stated he had a good conversation with Mrs. Evans regarding the trees. Trustee Thoman also stated that Mrs. Evans said it was a good conversation and there was no tension.

Resolution 6-2009
Motion to approve additional vouchers for the month of May 2009, totaling $51,442.99 made by Trustee Tomassi seconded by Deputy Mayor Decker.
Voted “YES” BY ALL Motion Carried.

Resolution 7-2009
Motion to approve vouchers for the month of June 2009, totaling $56,249.08 made by Trustee Tomassi seconded by Trustee Thoman.
Voted “YES” BY ALL Motion Carried.

Approval of Minutes:
Resolution 8-2009
Motion to accept the minutes of the May 18, 2009 Regular Board Meeting with corrections, made by Trustee Thoman seconded by Trustee Crane
Voted “YES” BY ALL Motion Carried.

OLD BUSINESS:
--Policy on working in Village residents' or water customers' homes submitted along with summary of Senka Insurance Letter.
--Submitted copy of letter to OMCS Board members regarding fencing and illegal parking issues. School has put more signage on fence.
--Submitted copy of letter submitted to Bergen regarding tractor trailers and Farm equipment on Village streets.
--Time Clocks – Cost of Time clock is 199.79; Trustee Crane stated you can obtain cards at Sam’s Club. The Board asked Clerk Pierce to write up a policy for the time clock and believe it should go at the Village office.

Resolution 9-2009
Motion made by Trustee Tomassi, seconded by Trustee Thoman to purchase a Time Clock from Quill for $199.79. Voted “YES” BY ALL Motion Carried.

Two Hour Parking on Main Street has been approved by the NYS DOT and signage has been put in place.

Resolution 10-2009
Motion made by Trustee Tomassi to accept the Notification Policy with marked changes, seconded by Trustee Thoman. Voted “YES” BY ALL Motion Carried.

--Community Room Application – Finger Lakes Chapter NCHA 9/19/09 – APPROVED.
--DPW Cell Phone – Clerk Pierce informed the Board that Eric Wheaton is using his personal phone. Clerk Pierce suggested cancelling the DPW phone that Loren Walp used and lowering the DPW plan accordingly. Board Agreed. Clerk Pierce will cancel.
--Clerk Pierce discussed application to obtain a worker through the Schuyler County Youth Bureau for the summer. Meeting with the Youth Bureau later in the month.

The following are the minutes of the Odessa Village Board's Regular Meeting held on May 18, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on May 18, 2009 at 7:30 p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Absent
Trustee Crane- Present; Trustee Thoman – Present (7:45pm)
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present (7:45pm); 1st Asst. Chief Tomassi – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present; Justice Goossen - Present
Municipal Worker Wheaton – Present

OTHERS IN ATTENDANCE:
Steven DeWalt, Village Planning Board, Rhonda Goossen & Helen Darling.

PUBLIC:
Helen Darling stated she would like to make a skate park and basketball court for the kids in the Village on the property located on the corner of Church and Speedway. Stephen DeWalt and Clerk Pierce verified that it was zoned “X” and there was no restrictions on what was placed there. Mrs. Darling stated that while speaking to Watkins Mayor Judy Phillips she informed Mrs. Darling that the Village would be able to give advice and ideas on grant funding available. Trustee Tomassi mentioned the Kaboom Grant, and asked Clerk Pierce to obtain the contact information. Trustee Thoman informed Mrs. Darling to speak with Pat Hastings since she was the head of the Watkins Skate Park. Mrs. Darling also informed the Board that her mailbox was knocked over during a school dance; the State Police came and took a report. Mrs. Darling also thanked the Fire Department for their assistance and quick response for her son Jody.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
Reported 29 calls
Tahoe – Placed on Craigslist for three weeks with no hits, placed on Ebay and got some response but not the $15,000. Deciding to relist with more information.

New Rescue Truck will be here on Friday AM. Need to revise resolution 72-2008.
Resolution 100-2008
Motion to revise Resolution 72-2008 from 2/17/09 to reflect change in interest rate from 3.25% to 3% made by Trustee Tomassi and seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried.

Harrisburg Trip was successful, purchased small equipment that the department needed.

Created a new box for 25 so that members don’t need to walk on equipment while in the back of the truck.

Background checks – Met with Attorney Mattison; he would make up a waiver form for $300 and the membership would be willing to pay half of the cost. Trustee Tomassi would like to see if we can obtain a waiver form and create it ourselves. Trustee Thoman doesn’t see a need for background checks and wants to find out what the Village’s liability is if something happens. Trustee Tomassi stated we can sign up for DMV LENS program to keep up on license checks. The Board asked Chief Jelliff to draw up criteria for background checks.

Resolution 101-2008
Motion made by Trustee Tomassi and seconded by Trustee Thoman
to approve the membership of Mike Hynes.
Voted “YES” BY ALL Motion Carried.

BUILDING INSPECTOR:
BI Seager –reported he had placed 104 Merchant as uninhabitable; later after Mr. Terry had cleaned up the property he rescinded but continues to keep an eye on the property.
Parmenters was re-inspected.
Hayes re-inspection will be this week
VTO received certified letter and will re-inspect in a week.
Re-established Shawn Crane’s building permit and will follow up with Brad Clark on the electrical inspection for his garage.
DPW asked that BI Seager look at 139 Coddington Place due to complaints received from neighbors.

Resolution 102-2008
Motion made by Trustee Tomassi to approve the April 2009 Justice report submitted by Justice Lewis, seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried

Justice Goossen reported:
--Reviewed a letter regarding a parking ticket that was dismissed.
--Thanked the Village Clerk and the Justice Clerk for their help during the setup of the new Justice.
--Relocation of Court – still being talked about; the Board agreed that the Village should try to obtain a grant with the Town if they do relocate.
--Waiting for Town of Hector’s approval of Acting Justice Dale Jaynes.

Mr. DeWalt from the Planning Board informed the Village Board that he had not heard any more from the Hicks.

DPW REPORT:
Supt. Jaynes Reported:
Pumps at Booster station are both leaking, need to look into replacing the pumps.
Dump truck front brakes were replaced. Need to replace back brakes too.
Hosted First Aid Class at the Municipal Building – had 30-40 people.
Placed storm drain markers on drains with the Boy Scouts.
Greg Mathews went over Owen Place drainage problem with Supt. Jaynes; Mathews said with the County’s assistance it shouldn’t cost more than $1,000.
Resolution 103-2008
Motion to approve drainage work on Owen Place and total cost not to exceed $1,000 made by Trustee Crane, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

Highway Supt. Mathews also reviewed the parking issue on Mitchell Hollow and Speedway and his suggestion was to grade it back to make room for parking or more law enforcement.
Pavement approval for Blades to pave selected streets. Trustee Tomassi asked if Maple Street from Church to Merchant should be milled down to start fresh and do it correctly. Supt. Jaynes agreed and would look into prices.

Resolution 104-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to accept Blades quote of $19,715 for paving of selected Village Streets.
Voted “YES” BY ALL Motion Carried

Trustee Tomassi asked about County using hydrants. Supt. Jaynes explained that County was using it for paving being done on County Route 14. Mayor Pierce asked if he is having them keep track of how many gallons they're pulling off our system for billing purposes and for audit purposes since the Auditors compare produced and used gallons. Supt. Jaynes stated he spoke to Rodney Jaynes at the County and that they would be billing for the water pulled. Trustee Tomassi asked if Supt. Jaynes had contacted the Fire Department to let them know that the hydrant system was being used. Supt. Jaynes stated no, Trustee Tomassi asked that the Fire Department be informed. The Board discussed getting a meter to place on hydrants for proper billing and asked Supt. Jaynes to obtain prices. The Board also asked that a Notification Policy be set up so everyone that needs to be notified will.

Trustee Thoman questioned charge on cell bill for Supt. Jaynes, he didn’t realize it charged for the service and Clerk Pierce had since removed it.

Mayor Pierce went over the mowing that is being done by DPW and came up with the following mowing adjustments:
Mitchell Hollow and Speedway will be brush hogged when needed, does not need to be mowed regularly.
Area around Pump House on Merchant will only be mowed around the facility itself, not the whole property.
The road to the fenced-in wells near the Collins pond will not be mowed regularly.
The fenced wells that are near the Collins pond will only be mowed directly around the fenced area.
Requested that the Municipal Building be mowed/weeded later on Friday since the Fire Department has many members around the building on Friday morning.

Municipal Worker Wheaton made a suggestion that the DPW be allowed to purchase Breakaway vests. The ones the DPW currently has are solid and would make it hard to get out of if it was to get caught in the wood chipper. Clerk Pierce will ask Chief Jelliff since they just purchased these vests at the Tradeshow.

Resolution 105-2008
Motion to approve additional vouchers for the month of April 2009, totaling $5,822.54 made by Trustee Tomassi seconded by Trustee Thoman.
Voted “YES” BY ALL Motion Carried.

Resolution 106-2008
Motion to approve vouchers for the month of May 2009, totaling $101,830.72 made by Trustee Thoman seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Asked for Newsletter Items: Mulch, Newsletter distribution, DPW Phone change, Rummage sales, picking up after dog, rabies clinic and spayed or neuter clinics.

The Odessafile has invited the Village Board to the Top Drawer 24 party on May 27th.

Approval of Minutes:
Resolution 107-2008
Motion to accept the minutes of the April 20, 2009 Regular Board Meeting made by Trustee Thoman seconded by Trustee Crane
Voted “YES” BY ALL Motion Carried.

Resolution 108-2008
Motion to accept the minutes of the May 4, 2009 Special Board meeting, made by Trustee Thoman seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried.

OLD BUSINESS:
ISO Update – Insurance Rating – Discussed with BI Seager need to get training hours updated. Also need to get form they would like the Village to use.
Time Clocks – ranges from $300-$500, Board would like a simpler version. Trustee Crane stated they just purchased one at Sam’s Club and will look into cost.
Research of MacDowell water line Ownership – Clerk Pierce has reported that Kay has been looking at the minutes and has found minutes referencing repairs but no letter stating whose responsibility the lines are.

NEW BUSINESS:
Mobile Work Crew – Need to have Tim have a job description in order to request.
Community Room Application – Betty LaRow 7/11 1-4pm Baby Shower – APPROVED.

MAYOR:
Meeting with SCOPED on Wednesday at 4pm.
Received a letter from a resident about a couple of lawns, Mayor Pierce has passed information onto BI Seager.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Empire Video Channel listing
SCOPED Minutes
NYMIRE Letter regarding Boiler Inspection Fees
Across the Table November/December 2008
Real Property Transfer –129 Coddington Place – John Laughlin to Eric Evans
Real Property Transfer – 508 Church Street – Eddy to Kuhlman

TRUSTEE COMMENTS:
Trustee Tomassi explained that the Summer Recreation Program will be held on July 6 through August 7th.

Trustee Tomassi explained that the Strategic Planning Team was still meeting and developing a plan on improving the Village of Odessa.

The following are the minutes of the Odessa Village Board's Special Emergency Meeting held on May 4, 2009, in the Municipal Building Community Room.

The Special Emergency Board Meeting of the Board of Trustee was held on May 4, 2009 at 6:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Absent; 1st Asst. Chief Tomassi – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent

DPW:
Laborer Position:
The Board discussed the Laborer position and the following motion was made.

Resolution 98-2008
Motion made by Trustee Tomassi to hire Eric Wheaton for 20 hours per week at a wage of $8.50 to increase to $8.75 pending a three-month probation period.
Voted “YES” BY ALL Motion Carried

Mayor Pierce informed the Board that he had encountered issues with Mr. Hyer on Owen Place. Mayor Pierce informed the Board that Supt. Jaynes placed the sand bags at Mr. Hyer's property to divert water from his stairs, and the following day Mr. Hyer proceeded to use vulgarities toward Supt. Jaynes in telling him what he could do with the sand bags. Mayor Pierce explained he had stopped at Mr. Hyer's with Trustee Crane while it was raining and the little trench Supt. Jaynes dug is diverting the water and that he spoke with Mr. Hyer over the phone regarding his conversation with Supt. Jaynes. Mayor Pierce would like to have Highway Supt. Mathews come up to meet with him and Supt. Jaynes to advise the Village how to correct the road. The Board also asked Clerk Pierce to note the incident with Mr. Hyer and to update the Village Attorney.

Neopost: Trustee Tomassi explained to the Board about the costs associated with the Postage meter. The total cost to terminate early from our contract from Neopost is $1000.

Resolution 99-2008
Motion made by Trustee Thoman, seconded by DM Decker to terminate the Neopost Postage Meter contract effective immediately for a cost of $1000.
Voted “YES” BY ALL Motion Carried

Trustee Thoman asked that Motions or approval not be made via e-mail. If an approval is needed for a purchase, each Board member must be contacted personally. E-mail is okay to use for meeting notices, minutes or general information.

Mayor Pierce called for Executive Session at 7:08PM to discuss personnel issues.

Trustee Thoman asked if there have been problems with the water due to her water being really black.

Trustee Crane stated he has had to replace his filter twice in a month and a half.

Trustee Thoman brought up the possible purchase of a time clock for the Village. Clerk Pierce will check Quill and Staples and Trustee Crane will see where Parmenter’s purchased their new one.

The following are the minutes of the Odessa Village Board's Organizational Meeting held on April 20, 2009, in the Municipal Building Community Room.

The Organizational Board Meeting of the Board of Trustee was held on April 20, 2009 at 7:30 p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Absent; 1st Asst. Chief Tomassi – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent

OTHERS IN ATTENDANCE:
Kelsey Jones of SCOPED, Steven DeWalt of the Village Planning Board, Althea Carpenter, Mary Wolfe, Dale & Linda Jaynes, Harry, Jacob, Rhonda and Ron Goossen, Charles Haeffner of The Odessafile

Swearing In Ceremony:
Mrs. Mary Wolfe swore in Mayor Keith Pierce
Mayor Keith Pierce swore in Trustee Crane and Trustee Thoman
Mr. Dale Jaynes swore in Justice Ronald Goossen

Kelsey Jones – SCOPED:
Mr. Jones presented the grants over the last 9 years and current projects that SCOPED has helped to obtain funding or provided loans for.
Mayor Pierce reviewed with Mr. Jones the last nine years of the Village of Odessa contracts and asked about the procedures for being on the SCOPED Board. Mayor Pierce asked, after reviewing that the Mayor of Watkins Glen has held a position on the Board for the last nine years, why the Villages of Burdett and Odessa have not been on the Board. Mayor Pierce asked Mr. Jones what services that SCOPED can provide to the Village for its $1,000. Mr. Jones reviewed possible grants that the Village could obtain. Mayor Pierce would like Mr. Jones to look into grants for Sidewalks along with a new DPW building, Municipal Building and the Pedestrian Bridge. Mr. Jones stated he would research and get back to the Mayor.

Deputy Mayor – Rita Decker
Clerk-Treasurer – Kristi Pierce
Deputy Clerk-Treasurer – Kay Collins
Acting Village Justice – Dale Jaynes – pending Town of Hector’s approval (Annual)
Zoning & Code Enforcement Officer – Charles Seager III
Health Inspector – Dr. Winkler
Historian – Kay Collins
Village Attorney – Timothy Mattison
Joint Sanitary Landfill Commission – Vacant
Council of Government Representative – Peggy Tomassi

Official Newspaper: Watkins Review & Express for General filings – Hi-Lites for Special advertisements.

Dates for Regular Board Meetings:
Board meeting will be held once a month on the third Monday starting at 7:30 PM.

Rules of Procedure for Board Meetings: State Law regulates, three of five members are required for a quorum. All executive sessions must be during public meetings.

-- Needed to authorize payment of public utilities and justice fees and designate official bank signors: Mayor, Deputy Mayor and Clerk-Treasurer and Deputy Clerk.

Resolution 87-2008
Motion made by Trustee Tomassi, seconded by Trustee Thoman to approve the above appointments, while leaving the Joint Landfill Commission vacant at this time.
Voted “YES” BY ALL Motion Carried.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
The Freeville Fire Department has two Defibrillators for sale; they are fairly new, the reason behind selling them is they are purchasing a different brand. The one Defib would be for the Public Access that would be mounted in the Municipal Building Community Room and the other would be used for training for the Fire Department or a backup for one of the trucks. The Village would cover the cost of the one for Public access, along with the purchase of a cabinet for it; the other would be covered through the Fire Departments budget. Both would cost $900.

Resolution 88-2008
Motion made by Deputy Mayor Decker to purchase two defibrillators from Freeville Fire Company, one to be used for Public Access with the cost of the Defibrillator and the cabinet not to exceed $600 and one for the Fire Department, seconded by Trustee Thoman. Voted “YES” by Trustee Crane, Tomassi, Thoman and DM Decker, Motion Carried

Tahoe – No bids came in through the Bidding process.
Would like to place it on eBay. Board asked that the Fire Department try posting on Craigslist since it is at no cost.

-- Banquet went great.
-- New Truck chassis is waiting for the body of the truck.
-- Grass fire season – would like to remind everyone no outside burning, possibly a PSA to be done.
-- Background checks – Fire Dept. would like to start full background checks. President MacDougall and Chief Jelliff will be talking to Attorney Mattison on Friday. The Board wanted to know if Attorney Mattison would be charging the Village. Chief Jelliff stated he would ask if there was a charge; if there was, the Fire Department would be responsible for payment. The quotes we received from Private investigators would be $78.

-- DPW Supt. Jaynes asked Chief Jelliff to contact DPW when using large sums of water as it sometimes disturbs the water system.

Mr. DeWalt from the Planning Board informed the Village Board that Mr. & Mrs. Hicks of 410 College Avenue would like to have 2 or 3 chickens, no Roosters, for eggs. The Planning Board informed Mr. & Mrs. Hicks that they needed to obtain neighbors' approval and bring it back to the Village board.

BUILDING INSPECTOR:
BI Seager – Mayor Pierce passed around BI Seager's report.
Trustee Crane made a comment that he has an open permit that is not on the list. Mayor Pierce, being the liaison, will talk to BI Seager regarding the list of permits.

DPW REPORT:
Supt. Jaynes Reported:
-- Village of Montour Falls borrowed the Trench box.
-- Town of Montour has helped the Village twice due to being down a laborer.
-- Flushed Hydrants
-- Started Summer Mowing
-- 1st Aid/CPR class being held this week, hosted at the Odessa Municipal Building
-- Need Chlorine pump; total cost is $847.97 through BlueBook water supply.

Resolution 89-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to purchase a chlorine pump not to exceed $847.97, Clerk Pierce must check State Bid prior to purchasing from BlueBook Water Supplier. Voted “YES” BY ALL Motion Carried.

Discussed Paving bid from Blades, which was $27,300. County Highway Supt. Mathews advised Supt. Jaynes to wait for oil prices to come down.

New Driveway approval for Leopold on Hanlon Drive. Board suggested sending a letter to the contractors in the area of what is required.

4/2 at 3am received a call from Franklins on Owen Place for water in basement, resolved issue.

Received quotes from States Farms and Cookie’s Construction for removal of all the debris from the water breaks that is at the DPW Garage. Quotes were $585 and $420, respectively. Mayor Pierce suggested that Supt. Jaynes use the Bobcat and dump truck to remove the debris to save money.
Mr. DeWalt mentioned to Tim back on April 16th that kids from 104 Merchant were climbing on the chipper and wondered whose liability that would be if someone were to get hurt. Clerk Pierce will check with Senka’s to find out.

Resolution 90-2008
Motion to approve additional vouchers for the month of March 2009 totaling $43,076.65 made by Trustee Tomassi, seconded by DM Decker.
Voted “YES” BY ALL Motion Carried.

Resolution 91-2008
Motion to approve vouchers for the month of April 2009 totaling $6,720.80 made by Trustee Thoman, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Resolution 92-2008
Motion to accept the minutes of the March 16, 2009 Tentative Budget Public Hearing made by Trustee Tomassi, seconded by Trustee Thoman.
Voted “YES” BY: Trustee Thoman, Tomassi and DM Decker.,
abstention by Trustee Crane Motion Carried

Resolution 93-2008
Motion to accept the minutes of the March 16, 2009 Regular Board meeting made by Trustee Thoman, seconded by DM Decker.
Voted “YES” BY: Trustee Tomassi, Thoman and DM Decker,
abstention by Trustee Crane. Motion Carried

Resolution 94-2008
Motion to accept the minutes of the March 30, 2009 Special Board meeting, made by Trustee Pierce, seconded by Trustee Tomassi.
Voted “YES” BY: Trustee Pierce, Tomassi and Mayor Austin, abstention by Trustee Crane and DM Decker. Motion Carried

Resolution 95-2008
Motion made by Trustee Thoman to approve the March 2009 Justice report submitted by Justice Lewis, seconded by Trustee Carne.
Voted “YES” BY ALL Motion Carried

Justice Goossen discussed with the Board the possibility of the Town moving its court to Catharine Park. If this were to happen and if the Village would want to continue joint courts, then the Village Board will have to pass a resolution to hold Court outside of the Village limits.
Starting May 1st Court will be held on Mondays from 11am to 1pm.
Justice Goossen will try to attend meetings as his schedule allows.

Ceiling Repairs – The Board discussed this and tabled it pending Trustee Tomassi and Clerk Pierce researching Grants and SCOPED possibly having other funding possibilities.

Resolution 96-2008
Motion made by Trustee Tomassi, seconded by Trustee Thoman to research USDA grant for a DPW Garage, Municipal Building/Fire Department.
Voted “YES” BY ALL Motion Carried

-- Spring Clean up “Odessa Pride Day” – Scheduled for Saturday, May 9th from 8am to 1pm.
-- Community Room Application – Music Men Sundays 1-3pm at least until June – APPROVED.
-- ISO – Village rating for insurance purposes has gone down and we need to act on the items we can.

Resolution 97-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to move forward with coming up with a plan to increase our rating for insurance purposes.

CORRESPONDENCE:
-- Joint Landfill Commission Minutes
-- NYS Public Entities Safety Group 497 Loss Runs
-- NYS Public Entities Safety Group 497 Dividend Notice
-- NYSIF Annual Statement
-- Time Warner Cable Programming changes
-- Schuyler Emergency Mgmt – New Address notice
-- NYSEG Gross Utilities Statement Qtr ending 2/28/09
-- Empire Franchise Fee covering period 6/08-12/09
-- Letter from Senka Agency.
-- Real Property Transfer –506 Church Street, Cindy Ryan Estate to Thomas Ryan

Trustee Thoman called for Executive Session at 9:20PM to discuss personnel issues.

The following are the minutes of the Odessa Village Board's Special Meeting held on March 30, 2009, in the Municipal Building Community Room.

The Special Meeting of the Board of Trustee was held on March 30, 2009 at 8:00p.m. in the Village Community Room.

Deputy Mayor Decker opened the meeting with the Pledge of Allegiance at 8:00 p.m.

ROLL CALL:
Mayor Austin - Absent Deputy Mayor Decker – Present
Trustee Pierce- Present Trustee Thoman – Present
Trustee Tomassi – Present Supt. Jaynes – Present
Fire Chief Jelliff –Absent Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present 1st Asst. Chief Tomassi – Absent

OTHERS IN ATTENDANCE:
Mr. Donald Hyer – Owen Place – Complaints regarding water running down driveway, stairs and yard from Road. Board discussed possible solutions and stated they would need to look into options, Trustee Pierce stated DPW would put sand bags down to help divert the water for now. Stated someone fell on their steps while going onto the road, and that his wife had mentioned to the Clerk while paying water bill. Clerk Pierce informed the Board that Mayor Austin was made aware and was asked by the Mayor to contact our Attorney to let him know. Clerk Pierce informed the Board when Mrs. Hyer mentioned the fall a name or contact number was never given. Mr. Hyer also mentioned that when his wife contacted the Village earlier in the day she was not greeted professionally.

BUILDING INSPECTOR:
BI Seager reviewed his report with the Board and went over issues the Board was having. The following resulted:
Increase follow ups on Fire Inspections and provide time frames for inspections to be re-inspected.
Increase follow up on Building Permits
BI Seager would like one Board member to be his liaison

Resolution 84-2008
Motion made by Trustee Thoman to have Trustee Pierce to be the liaison between BI Seager and the Board, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

DPW REPORT:
Board discussed with Supt. Jaynes the resignation of Laborer Walp effective April 8th. A letter was left on Clerk Pierce’s desk stating he would not be coming back after vacation. Trustee Thoman asked Clerk Pierce to look into the Labor Laws whether Mr. Walp would be required to work his final day. The Board and Supt. Jaynes discussed making the Laborer position part time.

Resolution 85-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to make the Village’s Laborer position part time.
Voted “YES” BY ALL Motion Carried.

Payroll : When DM Decker is available she will sign off on Clerk Pierce’s timesheet and overall payroll. Mayor Pierce will be allowed to sign off on all others. When DM Decker is not available one of the Trustees will sign off.

Resolution 86-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to add the following signers on the bank accounts, Mayor, Deputy Mayor, Clerk-Treasurer and Deputy Clerk. For signing Payroll check the Deputy Mayor will sign with the Clerk-Treasurer, if Deputy Mayor is absent than Mayor and Deputy Clerk will sign. Payments of invoices will be signed by the Mayor and Clerk-Treasurer.
Voted “YES” BY ALL Motion Carried.

The following are the minutes of the Odessa Village Board's Public Hearing held on March 16, 2009, in the Municipal Building Community Room.

A Public Hearing was held by the Village of Odessa Board of Trustee on March 16, 2009 at 7:00p.m. in the Village Community Room regarding the 2009-2010 Tentative Budget.

ROLL CALL:
Mayor Austin - Present Deputy Mayor Decker – Present
Trustee Pierce- Present Trustee Thoman – Absent
Trustee Tomassi – Present Supt. Jaynes – Absent
Fire Chief Jelliff –Absent Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent 1st Asst. Chief Tomassi –Absent

The following are the minutes of the Odessa Village Board's Regular Meeting held on March 16, 2009, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on March 16, 2009 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Austin - Present Deputy Mayor Decker – Present
Trustee Pierce- Present Trustee Thoman – Present
Trustee Tomassi – Present Supt. Jaynes – Present
Fire Chief Jelliff –Present Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent 1st Asst. Chief Tomassi –Present

Resolution 73-2008
Motion made by Trustee Tomassi to accept Frank’s Disposal Recycling Bid at $350 per month for a term of one year, seconded by Deputy Mayor (DM) Decker.
Voted “YES” BY ALL. Motion Carried

Arborist Bid
Resolution 74-2008
Motion made by Trustee Pierce to accept the bid from Twin Tiers Landscaping in the amount of $3860, seconded by Trustee Tomassi.
Voted “YES” BY ALL. Motion Carried

Trustees requested a letter be sent to Twin Tiers Landscaping stating the need to coordinate schedules with DPW.

FIRE DEPARTMENT REPORT: Chief Jelliff reported;
February Calls 26 Total calls- 14 Medical, 12 Fire.

Minutes from the Fire Department Board of Directors meeting and Regular meeting submitted to Board members for their review.

Discussion regarding the cost of installing the radios. Chief Jelliff contacted two other vendors. Original quote for 1,017.50from Marty Werzig is lowest.

Resolution 75-2008
Motion made by Trustee Tomassi to purchase the radios needed for the new Rescue Vehicle from Marty Werzig in the amount of $1,017.50, seconded by DM Decker.
Voted “YES” by Trustee Tomassi, Thoman and DM Decker, abstention by Trustee Pierce. Motion Carried

At the request of the Board regarding obtaining quotes for the paint and detailing that will need to be completed on the new Rescue vehicle, Chief Jelliff contacted three different companies, none of which responded the request. Chief Jelliff asked the Board to approve the quote from D&T Custom for $1,875.
Resolution 76-2008
Motion made by Trustee Tomassi, seconded by DM Decker to approve D&T Custom to paint and detail the new Rescue vehicle at a cost of $1,875.
Voted “YES” by Trustee Tomassi, Thoman and DM Decker, abstention by Trustee Pierce. Motion Carried

Cascade System FEMA Grant – Has been installed and training will be held on Friday.
Bailout Rope bags have been received, still awaiting a part for the bags then training will start and will be placed in service.
Flow Testing was completed and passed.
Banquet is scheduled for April 4th at the Montour Moose
Exhaust Fan has been installed and is working properly.
Harrisburg Trip in May. Chief Jelliff asked permission for two rooms for the Chiefs and any other member that would like to join, also allow meal allowance for the Chiefs only.

Resolution 77-2008
Motion made by Trustee Tomassi to allow for two rooms and meals for the OFD Chiefs for the Harrisburg trip and to allow a Village Vehicle to be taken during the trip, seconded by DM Decker.
Voted “YES” by Trustee Tomassi, Thoman and DM Decker, abstention by Trustee Pierce. Motion Carried

Chief Jelliff informed the Board that they had a Fire Department member that has been with the Company for 55 years and still remains active. Chief Jelliff asked if it would be possible to a Proclamation be done recognizing Eugene A. Gardiner for his years of Service.

Resolution 78-2008
Motion made by Trustee Tomassi, seconded by DM Decker proclaiming recognition of Eugene A. Gardiner’s 55 years of service to the Village of Odessa and the Odessa Hose & Chemical Company, operating as the Odessa Fire Department.
Voted “YES” BY ALL. Motion Carried

ZONING BOARD OF APPEALS:
Chairman Tomassi informed the Board that the Baptist Church Appeal for an Area Variance was passed without contest on March 4, 2009. Map of Area Variance is on file with the Clerk.

BUILDING INSPECTOR:
No Report Received.
Board requested Clerk Pierce contact BI Seager to set up a meeting to discuss Code Enforcement Area.

DPW REPORT:
Supt. Jaynes reported:
Water Break on Owen Place.
Truck Replacement –Tabled
Discussion was had regarding whether or not the Village needs to count Supt. Jaynes mileage to and from home as a taxable fringe benefit. Clerk Pierce will follow up with Attorney Mattison.
Took Blacktop measurements to go in with County bid.
Fuel Pump replaced on Pickup Truck
Made more Hydrant Flushing signs
Asked about School in Corning for Water information, Board agreed it will be worth it to send Supt. Jaynes and a Clerk.
Presented and reviewed a map of Village and what the DPW department mows during the year.
Placed gas filters on tanks.
Received wood from Collins Sawmill for a new sign for the Village entrance, OMCS will be assisting making the new sign.
Board discussed DPW Walp taking the truck home only during the weekends Supt. Jaynes will be gone and not during the week while Supt. Jaynes is on vacation.
Vacation request for March 23-27.

PLANNING BOARD
Co-Chair DeWalt informed the Board that at the next Planning Board meeting they will be making recommendations as to who the alternate will be. Member Cicconi has offered to be the alternate.

Resolution 79-2008
Motion to approve vouchers for the month of February 2009, totaling $11,085.53 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Outstanding Taxes – Only one parcel is still unpaid. Eccelston Property on Coddington Road has been sent to the Village Attorney for final notice.

Budget Approval
Resolution 80-2008
Motion to approve the 2009-2010 Budget with no tax increase made by Trustee Pierce, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Approval of Minutes:
Resolution 81-2008
Motion to accept the minutes of the February 17, 2009 Regular Board meeting, made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY: Trustee Pierce, Tomassi and Mayor Austin, abstention by Trustee Thoman and DM Decker. Motion Carried

Resolution 82-2008
Motion made by Trustee Tomassi to approve the February 2009, seconded by Trustee Pierce. Voted “YES” BY ALL Motion Carried

Building Maint. – Quote received from MRB Group for $10,000 and Hunt Engineers is $3000. After a discussion the Board decided to table until next month.

Resolution 83-2008
Motion made by Trustee Tomassi, seconded by Trustee Thoman to approve Thomas Letteer to the Dutton S. Peterson Library.
Voted “YES” BY ALL Motion Carried

Mayor
Mayor Austin requested that DPW contact the Clerk’s office when either employee is out sick, appointments or if an injury has occurred the Clerk’s office should be notified immediately.

CORRESPONDENCE:
SCOPED Minutes and Notice
Joint Landfill Commission Minutes
NYS Public Entities Safety Group 497 Safety Agenda
Dutton S. Peterson letter informing of resignation of Bridget Raymond and approval request for new Trustee Thomas Letteer.
Time Warner Cable Programming changes
Real Property Transfer –105 Fowler Place Goodrich Estate to James Silk

TRUSTEE COMMENTS:
Trustee’s Thanked Mayor Austin for her time and service to the Village.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Feb. 17, 2009, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on February 17, 2009 at 7:30p.m. in the Village Community Room.

Mayor Austin opened the meeting with the Pledge of Allegiance at 7:31 p.m.
ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Absent
Trustee Pierce- Present; Trustee Thoman – Absent
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Present

OTHERS IN ATTENDANCE:
Donald Hyer of Owen Place & Ronald Goossen of Speedway.

Public:
Mr. Hyer came to the Board meeting to ask if anything can be done about the water that is now running on his steps. This has gotten worse since the first water break on Owen Place. Supt. Jaynes will be looking into again; earlier reading indicated that there was no chlorine so Supt. Jaynes didn’t think it was another water break. Mr. Hyer also commented on how well things have been plowed this year.

FIRE DEPARTMENT REPORT: Chief Jelliff reported;
January Calls 24 Total calls- 17 Medical, 7 Fire.

Minutes from the Fire Department Board of Directors meeting and Regular meeting submitted to Board members for their review.

Rescue Truck Update – should take two months to deliver. The membership has agreed to put the Tahoe HM-26 out for bid. Proceeds will go into the Capital equipment account. There will be a few extra costs such as radio installation and the slide out tray.

Discussion regarding the cost of installing the radios. Received quote from a vendor on State bid for $547.50 for the radio with a total cost of $ 1,017.50, these are approximate costs since the vendor does not know the setup with the truck yet to estimate labor. Trustee Tomassi requested that the fire department try to get two more quotes.

Discussed quote obtained from D&T custom to do paint and decal installation on new truck for $1,875. Board also requested two more quotes. Asst. Chief Tomassi in the past has spent several days tracking down other vendors with no response. Chief Jelliff stated they would see if they could find an easier way of getting quotes.

Cascade System FEMA Grant – was delivered and Bouille should be in this week to hook the electrical into it.

New members voted in by the membership: Andrew Hill and Corey Vondracek, need approval of the Board.

Resolution 63-2008
Motion made by Trustee Pierce, seconded by Trustee Tomassi to approve Andrew Hill and Corey Vondracek into the Odessa Fire Department.
Voted “YES” BY ALL. Motion Carried

State Chief’s Association contacted Odessa Fire Department regarding 2005 State legislation regarding V & T Law which allows fire department members without a CDL to drive the trucks in the Fire Dept. The actual law reads that if the lights and sirens are on then they can drive without a CDL, but when returning from a scene when they are not needed they can not have a non-CDL driver. Many departments were unaware of this and are now writing their Congressman/Assemblyman to correct this. Asst. Chief Tomassi has been in touch with State Senator George Winner office to see what he can do. Also, NYS DMV will also not give tests on non-register vehicles and this would apply to the Fire Departments since Emergency vehicles do not need to be registered, causing another problem on how to get their drivers to meet this requirement. The Fire Department will keep the Board updated.

OSHA Unfunded Mandate: all interior fire fighters must be equipped with 40 feet of bail-out rope. Schuyler County met to combine their efforts to get a better price for the rope which comes with a rope bag that attaches to the air packs, the final cost is $86.88 per bag. The bail-out ropes are only good for one use and all interior firefighters will be trained. The County has purchased extra bail-out rope for training purposes.

ZONING BOARD OF APPEALS:
Chairman Tomassi informed the Board that the Baptist Church Appeal notice would be held on Wednesday, March 4th at 7pm.

BUILDING INSPECTOR:
Written report received from Building Inspector Seager
Board asked Clerk Pierce to see if the fire inspections have been billed yet.

-- CHIPS money will be down this year.
-- Water Break on Main Street, took four hours to locate.
-- Painted the Well house
-- Received Waste Salt from Cargill
-- Had to get more sand from Odessa Sand and Gravel, this should carry us through the rest of the winter.
-- Lock installed on Community Room Storage door.
-- Started the Water Generator, battery was dead, recharged.
-- Checked Ice built up in water tank.
-- Fixed Guardrail on Cotton Hanlon Road
-- Frozen Hydrant on Mitchell Hollow Road sent a shock through system.
-- Water Break on Owen Place, possible another break, need to continue to monitor.
-- New owner of Floyd Goodrich’s house would like Village water.
-- Need a saw for water breaks.
-- Asked about who’s responsible for the water line on MacDowell Road.
-- Joint Landfill – read portion of minutes. Mayor Austin explained that Roy Craver who was supposed to be here was having surgery so couldn’t be. Trustee Pierce suggested getting another member or possibly the DEC to come and speak about the Landfill.
-- Requested Vacation possibly the 2nd week of March.
-- Discussed Water break policy, changed a portion and will re-submit next month.
-- Paving for 2009 – County is putting plans together to get a better price, Supt. Jaynes will be putting together a plan of what should be done to bring to the Board and Highway Supt. at the County Greg Mathews.
-- Truck Replacement – Supt. Jaynes requested this be held off until August due to Village of Montour Falls looking into a truck that may get a better deal if purchasing two trucks instead of one.
Mayor Austin discussed with Supt. Jaynes about the overtime and how to record it properly due to all the water breaks.
-- Discussion was had regarding Laborer Walp taking the Village Dump Truck home when he is not on water duty. Supt. Jaynes stated he has allowed him to do so. Mayor Austin stated that the fuel expenses are very high and Laborer Walp is only to take it on the weekends he has water duty.
-- Board requested that Supt. Jaynes meet with Clerk Pierce to get budget line items for his department, he is to present his numbers for the next budget workshop which will be March 7th.

Resolution 64-2008
Motion to approve additional vouchers for the month of January 2009, totaling $2,279.24 made by Trustee Tomassi seconded by Trustee Pierce.
Voted “YES” BY ALL. Motion Carried.

Resolution 65-2008
Motion to approve vouchers for the month of February 2009, totaling $11,085.53 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Submitted request to be placed in drawing for free work zone equipment for DPW through Cornell Local Roads Program. Request approved, drawing to take place the 18th of February.

In Kay Collins' absence, Clerk Pierce submitted request to allow for a morning meeting to obtain information on the history of the Village and to help gather information for the 100th year anniversary of the Odessa Fire Department. The Board approved the meeting.

Approval of Minutes:
Resolution 66-2008
Motion to accept the minutes of the January 20, 2009 Regular Board meeting, made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

Resolution 67-2008
Motion to accept the minutes of the January 23, 2009 Special Board meeting with noted changes by Trustee Tomassi, made by Trustee Pierce seconded by Trustee Tomassi. Voted “YES” BY ALL Motion Carried

Resolution 68-2008
Motion made by Trustee Pierce to approve the December 2008 and the January 2009 Justice Reports, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

Election – Clerk Pierce informed the Board that the following individuals had filed petitions and signed the acceptance of the nomination:

Justice: Ronald Goossen, Jeremy Hoffman and Richard Lewis
Trustees: Robin Thoman and Shawn Crane
Mayor: Keith T. Pierce

Posting of the position and those running will be placed in paper two weeks in advance of the election.

Resolution 69-2008
Motion to appoint Tim Hicks of College Avenue to the Schuyler County Planning Commission made by Trustee Tomassi, seconded by Trustee Pierce.
Voted “YES” BY ALL Motion Carried

Resolution 70-2008
Motion to appoint Steven Shaver to the Schuyler County Environmental Council made by Trustee Pierce, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

Schuyler County Cinderella Softball 3/7/09 11am-1pm -- Approved
Finger Lakes Chapter of NCHA (Iona Tanner) 9/19/09 --Board tabled until March meeting due to use of OFD BBQ pits they would like a copy of the insurance to cover if anything happens while using the BBQ pits.

Discussion regarding the relationship with the Library and the Village after resolution was passed by the Library regarding Village DPW making purchases.

Motion made by Trustee Tomassi and seconded by Trustee Pierce to accept the following resolution made by the Dutton S. Peterson Library on 1/26/09:
The Dutton S. Peterson Memorial Library Board of Trustees authorizes the Village of Odessa to make purchases of up to $100.00 without prior library board approval for the purpose of library maintenance and repair. Purchase receipts or invoice copies will then be supplied to the library board for review. Purchases or estimates more than $100.00 will be submitted for library board approval prior to purchase or project start date.
Voted “YES” BY ALL Motion Carried

Parking on Main Street – Clerk Pierce stated that business owner Maria Eaton had asked if it would be possible to change the parking on Main Street to two hours. The problem started when 113 Main Street was changed to Residential and now renters of those apartments are parking on Main Street and taking away parking spaces from her hair salon. Clerk Pierce contacted State DOT Mr. Griffiths and he stated the Village needed to make the request to the State and an investigation would be opened by the State to research. After discussion the Board agreed to send a letter to the State DOT regarding two-hour parking on Main Street.

Clerk Pierce explained to the Board that a resolution needed to be passed in order for the Fire Department to obtain a Bond for the new Rescue vehicle.

Resolution 72-2008
WHEREAS, the Village Board of the Village of Odessa is charged with the protection of the persons and property within the Village of Odessa from fire, and
WHEREAS, the Village Board of the Village of Odessa has determined that the providing of fire protection for the Village of Odessa does, from time to time, require the expenditure of monies for tools, equipment, etc., and
WHEREAS, the Village Board of the Village of Odessa has determined that the providing of fire protection for the Village of Odessa requires the purchase of a new truck, and

WHEREAS, the Village Board of the Village of Odessa, has determined that it is in the best interest of the residents of the Village of Odessa to purchase said truck, all or in part, by the incurring of debt, and
WHEREAS, the Village Board of the Village of Odessa has determined that the purchase of said equipment is best accomplished by the issuance of Statutory Installment Bonds in the amount of $49,000.00.
IT IS HEREBY RESOLVED:
That the Village Mayor of the Village of Odessa shall be authorized to execute any and all necessary documents so that the Village may incur indebtedness by the issuance of Statutory Installment Bonds in amounts not to exceed $49,000.00, to be paid within a term of four (4) years and at an interest rate of three and one-quarter percent (3.25%) per annum for the purchase of a new truck.

CORRESPONDENCE:
-- SCOPED Minutes and Notice
-- Joint Landfill Commission Minutes
-- NYCOM Albany Action 1/21/09
-- NYS Public Entities Safety Group 497 Loss Runs 1/27/09
-- Council on Alcoholism & Addiction of the Finger Lakes
-- Sales Tax Distribution 4th Qtr
-- Friends of Schuyler County Animal Shelter DL-18’s
-- Time Warner Cable Programming changes
-- Time Warner Cable Rate Change letter 1/27/09
-- Real Property Transfer –126 Coddington Place Dudgeon to Pelchar

The following are the minutes of the Odessa Village Board's Special Meeting held on Jan. 23, 2009, in the Municipal Building Community Room.

The Special Meeting of the Board of Trustee was held on January 23, 2009 at 5:15p.m. in the Village Community Room.

Mayor Austin opened the meeting with the Pledge of Allegiance at 5:17 p.m.
ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Absent; Deputy Supt. Walp – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Absent

Resolution 61-2008
Motion made by Trustee Tomassi to approve the amendment on Purchase order for Fire gear to increase to three sets for a total of $3,568.41, seconded by Deputy Mayor Decker. Voted “YES” by Trustee Thoman, Tomassi, DM Decker, abstention by Trustee Pierce. Motion Carried.

Resolution 62-2008
Motion made by Trustee Thoman to amend Resolution 54-2008 to increase Cascade System costs by an additional $1,200 bringing total to $34,747, seconded by DM Decker. Voted “YES” by Trustee Thoman, Tomassi, DM Decker, abstention by Trustee Pierce. Motion Carried.

MAYOR: February Board meeting will be held on Tuesday, February 17th due to the President’s Day Holiday.

Motion made by Mayor Austin to enter Executive Session to discuss personnel matters at 5:22pm.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Jan. 20, 2009, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on January 20, 2009 at 7:30 p.m. in the Village Community Room.

Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m.
ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Present
Village Attorney Mattison - Present

OTHERS IN ATTENDANCE:
Mike & Tracy Evans, Shawn Crane, Ron Goossen, Jake Goossen, Paul LaRow

Public:
Mr. & Mrs. Evans asked the Board for resolution on what they feel is harassment by the Supt. of DPW Timothy Jaynes. Mrs. Evans stated that Supt. Jaynes has been plowing snow into their 80-year-old hedges and this is why they put the posts in their side and front lawns -- to prevent the hedges and their grass from being destroyed. They stated that Supt. Jaynes seems to purposely plow snow into their hedges and has pushed the posts down with the plow. Mrs. Evans also noted that Supt. Jaynes stopped at their house and harassed their minor son while he was shoveling the driveway. Mayor Austin stated that the matter would be addressed and thanked them for bringing this to the Board's attention.

Motion made by Trustee Tomassi to enter Executive Session to discuss personnel matters at 7:37pm.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
December Calls: 20 Total calls -- 11 Medical, 9 Fire. Fire Department has been doing a great job and has had a great response from the mutual aid that has been requested.

Minutes from the Fire Department Board of Directors meeting and Regular meeting submitted to Board members for their review.

Exhaust Fan – Chief Jelliff stated that approval was needed for the rebuild on the motor for the exhaust fan for the tower.
Resolution 52-2008
Motion made by Deputy Mayor (DM) Decker, seconded by Trustee Tomassi to approve the rebuild of the Exhaust fan in the amount of $1,175.
Voted “YES” by ALL. Motion Carried.

Public Access Defibrillator – On State bid the Public Access Defibrillator is $1,374.75 and the cabinet costs $150. Chief Jelliff requested that the Board possibly budget for this in 09-10 budget. Chief Jelliff would be able to train the OFD members and the Village employees how to run the unit. Clerk Pierce mentioned that Bill Kennedy from Emergency Services suggested asking Wal-Mart for a donation toward the machine. Chief Jelliff stated he would take care of.

Hydrant Research – At the request of the Board, Chief Jelliff talked to the Village of Montour Falls and Watkins Glen water departments and found that National Fire Protection Association (NFPA) has a publication you can purchase on Hydrant maintenance, flow testing and markings. Chief Jelliff stressed that this would be a good investment and would give the Village what it needs to maintain the hydrants.

Resolution 53-2008
Motion made by Trustee Pierce, seconded by Trustee Thoman to purchase NFPA 291 for the Village. Voted “YES” by ALL. Motion Carried.

Building Roof Issue – Pillar on far end of building is now showing movement so much so that the far bay door does not close properly. Clerk Pierce stated she has been trying to get engineers to get a quote, but is not having any luck. MRB Group out of Horseheads has been contacted and will hopefully be here next week to review.
Submitted a Purchase order for a set of fire gear to the Board.- Approved

Sponsoring Sweet Heart Spaghetti Dinner on Valentine’s Day to raise funds to the OFD Relay for Life Cancer Walk.

3rd Asst. Chief Jamie Gerdes has volunteered to be on the Planning Committee that is being put together by the Board.

Cascade System FEMA Grant approved - quote from Safair Inc for $33,547, Fire Department would be responsible for 5% of cost. There still is a portion of the grant money requested that is unused and will be looking into getting additional supplies for the Cascade System to cover remaining grant monies requested.

Resolution 54-2008
Motion made by Trustee Thoman to approve FEMA grant Cascade System for $33,547, seconded by DM Decker. Voted “YES” by Trustee Thoman, Tomassi, DM Decker with an Abstention by Trustee Pierce. Motion Carried.

Replacement of Rescue Truck – Fire Dept. has obtained State Bid from Robert Green Truck out of Rock Hill, NY for a four-door crew cab. The fire department would like to move forward with the purchase and obtain financing through a four-year Bond with Chemung Canal Trust Company. Chief Jelliff stated they are looking into selling the Tahoe to help replenish the Capital Fund, but would like to have the membership's input before moving forward. They will also keep the old Rescue truck as a spare vehicle for the members to use to take to training.

Resolution 55-2008
Motion made by Trustee Thoman, seconded by DM Decker to purchase a new Dodge 3500 quad cab off of State Bid from Robert Green Truck for $48,990.45. Voted “YES” by Trustee Thoman, DM Decker and Mayor Austin with an Abstention by Trustees Pierce and Tomassi. Motion Carried.

Board stated that residents and businesses need to be contacted sooner and if they don’t call within a certain time period, then BI Seager should contact them.

Booster Station fuses blown, had to call an electrician, but purchased fuse reader to be able to check ourselves in the future.

Waste salt has not been available and may need more salt delivered before end of winter if this doesn’t change.

Trying to thaw the sand in the DPW building; may need to purchase more sand if this is not thawed.

Dump Truck Replacement – Clerk Pierce reported that the bonds available for financing a new dump truck would be less than the current annual budget if you went with the lowest State Bid price of $30,840.92.for the Ford F350. Supt. Jaynes stated that the Dump Truck would probably be good for another year if they replaced the manifold. Board tabled until February.

Parmenter Invoice for tires – Supt. Jaynes stated he spoke to Joe Parmenter and the tires he purchased were on State bid and can not change. Mayor Austin stressed the need for Supt. Jaynes to get approval prior to making a purchase over his spending limit.

Resolution 56-2008
Motion to approve additional vouchers for the month of December 2008, totaling $5,334.67 made by Trustee Pierce seconded by DM Decker.
Voted “YES” BY ALL. Motion Carried.

Resolution 57-2008
Motion to approve vouchers for the month of January 2009, totaling $10,362.52 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Approval of Minutes:
Resolution 58-2008
Motion to accept the minutes of the November 17, 2008 Regular Board meeting, made by Trustee Thoman seconded by Trustee Pierce.
Voted” YES” by Trustee Thoman, Pierce and Mayor Austin, abstention by DM Decker and Trustee Tomassi. Motion Carried.

Resolution 59-2008
Motion to accept the minutes of the December 15, 2008 Regular Board meeting, made by Trustee Pierce seconded by DM Decker.
Voted” YES” by Trustee Pierce, Tomassi, DM Decker and Mayor Austin, abstention by Trustee Thoman. Motion Carried.

The Board discussed abolishing the Village Justice – Trustee Tomassi stated the need to look at the Justice system currently in place. As the Town of Catharine houses the Justice for the Village and uses the same Justice, would there be a benefit to merging this function with the Town of Catharine. Clerk Pierce stated revenue has not met with the expenses incurred the last couple of years. Trustees Thoman, Pierce and DM Decker would like to see the Justice position stay and that with the election maybe they would see a change in the revenue if a new justice was elected.

Election – Clerk Pierce informed the Board that a resolution needed to be passed to approve the election inspectors for the upcoming election.

Resolution 60-2008
Motion made by Trustee Pierce, seconded by Trustee Tomassi to approve Althea Carpenter and Bonnie Seeley as election inspectors for the election to be held on March 18, 2009. Voted “YES” BY ALL. Motion Carried

NEW BUSINESS:
Clerk Pierce updated the Board with the outstanding taxes as of 1/20/09 is $896.12 which includes only two parcels and both are from the current tax year.

Budget Workshops – Clerk Pierce would like to set dates for Budget Workshops; Board requested an e-mail with available dates.

Melissa Hall – Buck Hill Rd – February 28th 3:30-6:30 – B-day Party
Mike Homer – CR 10 – May 30th – All Day Wedding Reception

ZBA Board – Mike Tomassi – Stated they are waiting to schedule a meeting to review the application request from the Baptist Church for the Area Variance until BI Seager is back from vacation. Clerk Pierce also reported that the information was sent to Attorney Mattison for review.

Motion made by Mayor Austin to enter Executive Session to discuss personnel matters at 10:11pm.

CORRESPONDENCE:
SCOPED Minutes and Notice
Joint Landfill Commission Minutes
NYCOM News December 19, 2008
NYMIR Inspection letter – All clear No Recommendations!
NYMIR Subscriber/Member Capital Distribution
Rural Futures Winter 2008/2009
Build Your Knowledge Water Training Booklet
Nuggets & Nibbles Fall 2008
USDA NY 2008 Progress Report
Time Warner Cable Programming changes
NYS Planning Federation Fall 2008 Issue
Mortgage Tax Distribution 4/1/08-9/30/08
Sydney Place PILOT reimbursement form
NYSEG Gross Utilities Tax Report Qtr ending 11/30/08
Real Property Transfer –106 Hanlon Hall Trust to Kathleen & Blaine Lepold

The following are the minutes of the Odessa Village Board's Regular Meeting held on Dec. 15, 2008, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on December 15, 2008 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Austin - Present Deputy Mayor Decker – Present
Trustee Pierce- Present Trustee Thoman – Absent
Trustee Tomassi – Present Supt. Jaynes – Present
Fire Chief Jelliff –Present Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present 1st Asst. Chief Tomassi –Present

Moment of Silence: Mayor Austin requested a moment of silence for former Mayor Robert G. Carpenter who passed away on December 2, 2008.

FIRE DEPARTMENT REPORT: Chief Jelliff reported;
November Calls 25 Total calls- 12 Medical, 13 Fire

Financials as of 11/30/08: Checking: 26,984.71, Memorial 6,388.78, Foreign Tax 6,274.47, Estate 12,040, Training 335.35, CD 8,255.

OFD Fundraiser Breakfast – made $586. Chief Jelliff informed the Board how much he appreciated the Montour Moose Club since they have helped the Fire Department for several years and really appreciate being able to have the breakfast.

Exhaust Fan Update – Chief Jelliff stated they are looking at a possible different route instead of rebuilding the motor.

Ice Rescue occurred on 12/8, it was a good rescue and the ice rescue team did well, the Ice rescue team has been in place since 1996.

Andrew Yessman has been voted in by the Membership pending Board approval.
Resolution 46-2008
Motion made by Trustee Tomassi, seconded by Deputy Mayor (DM) Decker to approve Andrew Yessman into the Odessa Fire Department.
Voted “YES” by ALL. Motion Carried.

Trustee Pierce asked that the fire department bring a copy of the Fire Departments minutes for the Village’s records.

Trustee Tomassi asked about hydrants and if an issue like Montour had with the house fire and lack of pressure could happen in Odessa.
Supt. Jaynes stated that all hydrants are color coded to mark to state what the pressure is at each one.

Chief Jelliff asked about the responsibility of making sure the hydrants are clear, the hydrant out front of the municipal building had a large amount of snow on and around it that made access to it hard.
Discussion regarding the hydrant on the Tanner’s property was mentioned because there is equipment surrounding it.

BUILDING INSPECTOR:
Building Inspector Seager read his report. (see attached)

Pump House – Ross Valve has made the repair and is working fine.
Dump Truck replacement – waiting on response from State Bid vendors
DPW Mileage logs – Supt. Jaynes turned in both vehicles mileage log.
Camp Monterey worked on Mother’s Garden.
Salt was delivered. Trustee Tomassi asked for a copy of the Cargill bill.
Attended Water School
Replaced reflectors on guardrails
Left front wheel bearing was replaced.
Resident at 401 Church Street had a leak in their water line, however due to the shut off being 18” underground States Farms had to come in and dig up shut off.
Discussed Water Break Procedure – this was discussed with changes to be made, and tabled until next board meeting.
Mayor Austin made inquiries into plowing; asked if there was a procedure in place regarding snow when Supt. is out of town? Mentioned Thanksgiving weekend having to call someone to come in and take care of roads. Mentioned that several complaints have been made about grass being torn up from plows going into lawns.
Dump Truck – A bid summary was submitted to Board members detailing out both State Bid and commercial bids. Trustee Pierce wanted to know if the deposit we have is enough to offset the cost of the truck to keep the annual payment at the same level as the savings the Village has had the last two year. Clerk Pierce stated financing options had not been researched yet since the price for the truck was not known yet. The Board requested that financing options be looked into and tabled until January’s board meeting.

CLERK-TREASURER:
Clerk Pierce Reported:
Resolution 47-2008
Motion to approve additional vouchers for the month of November 2008, totaling $1,692.11 made by Trustee Pierce seconded by DM Decker.
Voted “YES” BY ALL. Motion Carried.

Resolution 48-2008
Motion to approve vouchers for the month of December 2008, totaling $16,842.50 made by Trustee Pierce seconded by DM Decker.
Voted “YES” BY ALL Motion Carried.

JUSTICE
Resolution 49-2008
Motion to accept the November 2008 Justice reports as submitted by Justice Lewis; made by DM Decker seconded by Trustee Pierce.
Voted” YES” by ALL Motion Carried.

OFD Bay Area Ceiling – Clerk Pierce stated the list of bidders OMCS gave do not handle small business/government contracts so research is being done to get three bids.

Audit Procedures – Mayor Austin requested that the procedures that need to be in place per the auditors need to be written up and approved.

Church letter regarding overpayment made to States Farms. Clerk Pierce believes so but will double check, Mayor Austin will check to see if a refund was issued to the Church.

NEW BUSINESS:
Three Year Plan – It was suggested that a committee be established of various individuals from each area of the Village to come up with a three year plan for the Village. Trustee Tomassi and Pierce will be on committee as well as a member of the Odessa Fire Department, DPW and Code Enforcement.

Election:
Resolution 50-2008
Motion made by Trustee Tomassi, seconded by DM Decker to hold the Village Election on Wednesday, March 18th. Voted” YES” by ALL Motion Carried.

Resolution 51-2008
Motion made by Trustee Pierce, seconded by DM Decker to identify the polling place as the Odessa Municipal Building at 300 E. Main Street Odessa and the polling hours as Noon – 9pm on March 18, 2008.
Voted” YES” by ALL Motion Carried.

Trustee Tomassi discussed considering abolishing the Village Justice position. This was tabled until next month after Clerk Pierce can contact NYCOM to see how to handle since the election is near.

CORRESPONDENCE:
SCOPED Minutes and Notice
Time Warner Cable Programming updates.
Time Warner Cable Franchise 3rd Qtr.
Joint Landfill Commission Minutes
NYCOM Across the Table September/October 2008
NYCOM 2008 Summary of Legislation
NYS Public Entities Safety Group 497 Safety Agenda
NYS & Local Retirement Employer Forum October 2008
OMCS News Notes December 2008
Schuyler County Environmental Management Council
NYS Dept. Correction Monterey Community Advisory Brd Mtg Minutes
Real Property Transfer –201 Merchant – HUD to Russell Crainey
Real Property Transfer -405 Merchant – HSBC to Lockwood

The following are the minutes of the Odessa Village Board's Regular Meeting held on Nov. 17, 2008, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on November 17, 2008 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Austin - Present Deputy Mayor Decker – Present
Trustee Pierce- Absent Trustee Thoman – Present (8:09PM)
Trustee Tomassi – Absent Supt. Jaynes – Present
Fire Chief Jelliff –Present Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present 1st Asst. Chief Tomassi –Present

Zoning Board of Appeals:
Chairman Michael Tomassi reported that the Zoning Board of Appeals approved the variance for 113 East Main Street, this is now listed as Multi Residential and has gone back to BI Seager for Building inspection. The Variance will be publicized in the appropriate paper.

FIRE DEPARTMENT REPORT: Chief Jelliff reported;
October Calls 25 Total calls- 15 Medical, 10 Fire

Rescue Truck went for inspection and required new brake lines and brakes. The truck committee is working on possibly getting a crew cab truck with utility box. The truck committee is also looking into trading the Tahoe in which has a current resell value of $15,000-$16,000. The time frame for replacement of the Rescue truck is two to three months.

OFD benefit Chicken BBQ for Bobby Franklin grossed $1,200 and sold out in less than an hour. Proceeds will be going directly to Bobby Franklin

Applying for a grant through the Tobacco Coalition for a Gator Vehicle for off-road rescue calls. This grant is completely funded through the Coalition and would not require a match by the Fire Department.

Discussed 113 East Main – Certificate of Occupancy is being given for the Mill Street side (Apt. 1). The apartment on the left side towards the Hair Salon has some work to be done to bring up to residential code.

Fire Inspections are going slowly, everyone is feeling the crunch of recession and they are working on becoming compliant, but some items are costly and are taking longer to rectify.

Baptist Church – Still working out schedules with Engineer firm out of Rochester will be meeting to discuss plans.

Pump House – Ross Valve is scheduling for the first week of December.
Trench Box – was delivered and is being stored in the DPW shed out of the weather.
Guardrails on Lower Foots Hill – Has been completed.
Dump Truck replacement – waiting on response from State Bid vendors
Handicap Parking – parking spaces have been corrected and signage is in place.
DPW Mileage logs – Supt. Jaynes didn’t realize the Board wanted this monthly, he has a copy of what the County does and will show Clerk Pierce. Mayor Austin stated she would like to see it next month.
Changed oil in trucks, salt spread is in place in the Pickup truck.
Ran pumps at the Pump House and Booster Station, everything went well.
Inspected Water Tank on Texas Hollow Road.
Reported a problem Tompkins Trust Company is having with their water. Their filters are black and preventing water flow. Checked with John Hayes office and they are not having any problems. Tried to check with resident next to bank and no one was home.
Would like to attend a Water class in Waterloo on December 4th.
Resolution 41-2008
Motion to approve training class on December 4th made by Trustee Thoman, seconded by DM Decker. Voted “YES” by ALL. Motion Carried.
Mayor Austin asked if hydrants could be flushed before ground freezes due to not being able to complete in October.

OLD BUSINESS:
Exhaust Fan in Fire Department Bay area – Bouille came and removed the motor and fan, to possibly rebuild. A new motor will cost $800. Bouille will provide a quote prior to work being completed.

OFD Bay Area Ceiling – Clerk Pierce stated that OMCS did not provide a list of engineers until late last week and would be sending out a bid soon.

NEW BUSINESS:
Schuyler County Planning Commission is looking for the Village to find a new representative due to Jeff Greuber not renewing. Mayor Austin requested this be placed in the newsletter going out later this month.

CLERK-TREASURER:
Clerk Pierce Reported:
Resolution 42-2008
Motion to approve additional vouchers for the month of October 2008, totaling $2,340.24 made by DM Decker seconded by Trustee Thoman.
Voted “YES” BY ALL. Motion Carried.

Resolution 43-2008
Motion to approve vouchers for the month of November 2008, totaling $52,274.31 made by Trustee Thoman seconded by DM Decker.
Voted “YES” BY ALL Motion Carried.

Approval of Minutes:
Resolution 44-2008
Motion to accept the minutes of the October 28, 2008 Regular Board meeting, with changes made by Trustee Thoman seconded by DM Decker.
Voted” YES” by ALL Motion Carried.

JUSTICE
Resolution 45-2008
Motion to accept the October 2008 Justice reports as submitted by Justice Lewis; made by Trustee Thoman seconded by DM Decker.
Voted” YES” by ALL Motion Carried.

CORRESPONDENCE:
SCOPED Minutes and Notice
Time Warner Cable Programming updates.
Joint Landfill Commission Minutes
Journal of the Schuyler County Historical Society
Schuyler County Planning Commission

The following are the minutes of the Odessa Village Board's Regular Meeting held on Oct. 28, 2008, in the Municipal Building Community Room.

Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present (8:05PM)
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Present

Jason Edsall– Planning Board
Teresa Scholtisek – 105 Merchant Ave. resident
Jim Frame, OMCS Superintendent

Jim Frame, OMCS Superintendent:
Mr. Frame discussed the Capital Project that is up for vote on November 24th. This $10 million project will have no property tax impact on district. Most funding will come from State Aid and bonding to be carried by the school for 15 years. Each school will benefit from the project, which if approved will start in spring 2010.

Trustee Pierce asked what the school is doing about the Prospect Street fence repair. Supt. Frame stated that they do not want to close it off because several students use this access to get to and from school. Discussion was had with the Board and Supt. Frame on possible signage that could go up to deter people from parking near/on Prospect and utilizing the student and regular parking lots.

FIRE DEPARTMENT REPORT: Chief Jelliff reported;
September Calls: 22 Total calls- 13 Medical, 9 Fire
New members Rebecca Decker and Patrick Rekczis, need Board approval.

Resolution 33-2008
Motion made by Trustee Tomassi, seconded by Trustee Pierce to accept Rebecca Decker and Patrick Rekczis into the Odessa Fire Department.
Voted “YES” by ALL. Motion Carried.

OFD will be holding a benefit Chicken BBQ for Bobby Franklin on Saturday, November 8th.

There will be another benefit on November 22nd held at the Montour Falls Fire Department.

HM-24 is out for service, estimated costs to repair $1,700, looking into truck replacement schedule. There currently is a 15-year replacement policy in place and we have established a truck committee to research options since the Brush Truck will be up for replacement also.

HE-27 had problems with light tower, needed to be repaired because water damage had shorted out the tower.

Bouille Electric is looking at the Exhaust fan motor in the tower. This has not worked for a while and with the trucks running in the winter inside more, there is concern.

Control burn completed on State Route 13 and Oak Hill. The Oak Hill control burn resulted in a minor issue that the insurance company is handling.

Discussion on a CPR class was had by Board and OFD; Chief Jelliff is certified to teach a CPR class.

Trustee Thoman asked what Attorney Mattison had suggested about the letter that was sent to the Fire department and copied to the Village Board regarding former Chief Franklin and if a letter could be sent to Tompkins Trust Company Ithaca office concerning the part that the Odessa office employees played. Attorney Mattison suggested that if a letter were to be sent that it come from the Fire Department since it was sent to them directly.

DPW REPORT:
Supt. Jaynes reported:
-- Booster Station – Bouille fixed the electric components and everything seems to be working correctly.
-- Storm/Culvert Pipe on Owens Place – was corrected and is working properly.
-- Pump House – Clerk Pierce contacted Ross Valve and there is a one-year warranty on all work. The Board signed a Purchase Order to move forward with the work needed.
-- Trench Box –Clerk Pierce contacted Efficiency Production Inc. out of Minnesota; the correct amount for the Trench box is $4,060.

Resolution 23-2008 AMENDED
Motion made by Deputy Mayor (DM) Decker, seconded by Trustee Pierce to amend the purchase of the Trench Box quoted from Efficiency Production Inc with the correct amount of $4,060. Voted “YES” by Trustees Pierce, Thoman, DM Decker and Mayor Austin, opposed by Trustee Tomassi. Motion Carried.

Trustee Tomassi stated she was informed that the County and the other local municipalities do rent trench boxes when needed.

Guardrails on Lower Foots Hill – Road has been graded and guardrail will go up this week, weather permitting. Montour will be flagging.

Discussed Dump Truck replacement – all paperwork submitted to consider Switch-n-Go system is out of budget and not on State Bid. Board advised Supt. Jaynes to look at State Contracts.

Mayor Austin requested that the handicap lines that are painted in front of the building be covered and the handicap signage for the front of building state it is a “Loading/Unloading” zone for handicap access. This is to be done prior to Election Day. Board will discuss future handicap parking for the spring.

Mayor Austin requested to see the DPW Mileage logs for both trucks. Supt. Jaynes stated he had not been doing them due to a conversation with her. Mayor Austin explained that these are required and had told him when originally issued that if he needed more room on the sheet or something changed to bring it to Clerk Pierce for revision. Clerk Pierce explained that the Fire Department does the same for the Tahoe. Clerk Pierce suggested to Supt. Jaynes that as long as he stays in the Village that he doesn’t have to write something every time he gets in the truck, but if he leaves the Village he should write this down. Mayor Austin would like to see his report at the next meeting.

Water Inspection by Tom Klaseus went well. He suggested a Chlorine booster for the booster station.

NYMIR came and did an inspection of buildings, everything looked good, and a report will be submitted by NYMIR.

Weather permitting, DPW will be trimming bushes and trees at the Mothers Garden Point.

Thanks to OFD for notice on control burn on Oak Hill and the water that was going to be used to fill tankers.

Diesel fuel for tank at DPW barns. Off-Road Diesel was placed in the tank on the 16th. Supt. Jaynes flagged driver down since tank was empty, driver asked if it was off-road and Supt. Jaynes stated yes. Clerk Pierce explained to Board that when the tank was originally placed at DPW Barns it was off-road but soon found out that the OFD could not use off-road so Stewart Wilson was contacted and asked to switch to regular diesel and regular diesel has been delivered for the last two years. However, Clerk Pierce was unaware that the signage on the tank still stated Off-road, Stewart Wilson never changed signage. Clerk Pierce contacted Stewart Wilson’s on Saturday when OFD had stated the fuel was red indicating off-road diesel. On Monday signage was removed from tank and Tuesday regular diesel was delivered.

Clerk Pierce Reported:
Resolution 34-2008
Motion to approve additional vouchers for the month of September 2008, totaling $4,909.93 made by DM Decker seconded by Trustee Pierce.
Voted “YES” DM Decker, Trustees Pierce & Tomassi, Abstained by Trustee Thoman. Motion Carried.

Resolution 35-2008
Motion to approve vouchers for the month of October 2008, totaling $18,938.61 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” DM Decker, Trustees Pierce & Tomassi, Abstained by Trustee Thoman. Motion Carried.

Updated Board members on Loren Walp’s back problems that were aggravated again from previous injury dating back to November 2007. Mr. Walp was out on disability from 10/14-10/24. Workers Compensation is involved.

Approval of Minutes:
Resolution 36-2008
Motion to accept the minutes of the September 15, 2008 Regular Board meeting, with changes made by Trustee Pierce seconded by Trustee Tomassi.
Voted” YES” by ALL Motion Carried.

Resolution 37-2008
Motion to accept the minutes of the October 6, 2008 Special Board meeting, with changes made by Trustee Pierce seconded by Trustee Tomassi.
Voted” YES” by ALL Motion Carried.

Resolution 38-2008
Motion to accept the August and September 2008 Justice reports as submitted by Justice Lewis; made by Trustee Tomassi seconded by DM Decker.
Voted” YES” by ALL Motion Carried.

New Water Service Policy – Discussed setting a fee, plus the cost the Village incurred to hire contractor.

Health Officer – Dr. Winkler needs to be installed as the Village Health officer.
Resolution 39-2008
Motion made by Trustee Thoman, seconded by DM Decker to approve the appointment of Dr. Winkler to the position of Health Officer for the Village of Odessa. Voted “YES” by ALL. Motion Carried.

Sidewalks –Mayor Austin explained that Clerk Pierce has received Watkins, Montour Falls and Van-Etten’s sidewalks laws and will work with Attorney Mattison to come up with a combined local law for sidewalks and bring it back to the Board.

Public Access Defibrillator – Clerk Pierce stated that after speaking with Bill Kennedy of Schuyler County Emergency Management we are looking at other grants.

Bus Drivers – College Avenue. Mayor Austin spoke to the supervisor at the bus garage and they do not want to reinstitute the one way on College Avenue and will consider changing their route to Church instead of College if it becomes a problem.

OFD Bay Area Ceiling – Clerk Pierce submitted a quote from Hunt Engineering for their service; it will cost $3,000. After discussion the board decided to put engineering out for bid to follow process of getting at least three quotes.

113-115 East Main Street – Update – Clerk Pierce stated that there will be a public hearing on the Variance for this property on November 11th.

Community Room Applications approved
Peggy Starbuck – 11/15
Peggy Starbuck – 11/22

Clerk Pierce read an e-mail from Sharon Sidle of MacDowell Road asking if they could get Village services since they receive Village Water. The Board stated they would like to but there are many water customers outside the Village and the Village wouldn’t be able to afford the increase.

Baptist Church Parsonage – Clerk Pierce updated Board that Chip Seager and the Church Engineer are working on plan and the Church is planning on attending the Village Planning Board meeting on the 3rd.

Clerk Pierce asked for a motion to close off Mitchell Place between Church Street and College Avenue for the annual Trunk n Treat that the Wesleyan Church holds in conjunction with the Fire Department, DARE officer and Odessa Lions Club.

Resolution 40-2008
Motion made by Trustee Thoman, seconded by Trustee Pierce to close Mitchell Place between Church Street and College Avenue from 6-8pm on October 31st.
Voted “YES” by ALL. Motion Carried

-- SCOPED Minutes and Notice
-- Time Warner Cable Programming updates.
-- Joint Landfill Commission Minutes
-- The Portal October 2008
-- Nuggets & Nibbles Summer 2008
-- Sales Tax Distribution 3rd Qtr. 2008
-- NYCOM Across the Table July/August 2008
-- NYS Public Entities Safety Group 497 Loss Run 10/8/08
-- NYS Public Entities Safety Group 497 Comp Rates & NY Assessment
-- Dutton Library Fall Newsletter
-- NYSEG Gross Utilities Tax Statement Qtr ending 8/31/08
-- NYS DEC Terrestrial Invasive Species Grant Program
-- NYSIF 2007 Annual Report
-- Real Property Transfer – Church Street/CR 15 A. Learn to Bergen’s
-- Real Property Transfer - 410 College Avenue – Brown to Hicks

Mayor Austin called for Executive Session to discuss a personnel matter at 9:14PM.

The following are the minutes of the Odessa Village Board's Special Meeting held on Oct. 6, 2008, in the Municipal Building Community Room.

ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Absent; Deputy Supt. Walp – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Absent

OTHERS IN ATTENDANCE:
Lou Cicconi, Cindy Emerson, Jason Edsall, Lyle Goossen and Stephen DeWalt – Planning Board

Pump House – Need approval for work to be completed by Ross Valve. Quote is for $2,450.10; however Mayor Austin noted that the quote was from July and asked if price had been confirmed to still be good. Supt. Jaynes stated after discussing with Clerk Pierce, if Watkins Glen was to help with the work they wouldn’t be able to warranty it. Trustee Thoman asked if there was a warranty with Ross Valve. Supt. Jaynes stated he did not know.

Resolution 29-2008
Motion made by Trustee Thoman, seconded by Trustee Pierce to approve quote from Ross Valve for work to be completed on the Pump house located on Merchant Avenue for $2,450.10, pending verification that price is still good and Ross Valve will warranty work. Voted “YES” by ALL. Motion Carried

Trench Box – Supt. Jaynes stated that the County does not rent a trench box and he has contacted several other municipalities and they do not rent. Trustee Pierce asked if he had confirmed the quoted price with the Efficiency Production Company. Supt. Jaynes had not. Trustee Pierce explained to Supt. Jaynes that the Trench box was approved pending him obtaining this information and that the Board can not make decisions if they do not have all the pertinent information to make that decision. Supt. Jaynes stated he would follow up on.

Guardrails on Lower Foots Hill – Supt. Jaynes submitted Chemung Supply’s quote for the guardrail work and asked for approval for proposal #1 which was in the amount of $9,198.00. Supt. Jaynes mentioned that DPW and the County had removed the guardrail and that Chemung would be starting work on the 20th so DPW has placed signs and markers on the road to make people aware.

Resolution 30-2008
Motion made by Trustee Tomassi, seconded by DM Decker to approve Chemung Supply proposal #1 in the amount of $9,198 to replace the guardrail on Lower Foots Hill Road. Voted “YES” by ALL. Motion Carried

Sidewalks – Clerk Pierce reported that Bachert Construction quoted $16,000 for the 700 square feet that Supt. Jaynes had projected. Discussion was had with the Village Board and the Planning Board that the sidewalk ordinance should be updated before new sidewalk goes in. Clerk Pierce also informed the Board that Bachert stated due to the weather the sidewalks wouldn’t be able to be completed in 2008. The Board agreed to work on a sidewalk law and plan for sidewalks in the spring.

Striping of Village streets – Trustee Tomassi stated that after speaking with Cornell Cooperative Extension's Local Road expert that the Village would need to conduct studies to show reason to stripe the roads in the Village. The Board also said after streets were marked most of the Village streets were not wide enough for striping. Trustee Tomassi was informed that once striping is done the Village would then be required to maintain it or the Village would be liable if an accident was to occur. Supt. Jaynes stated that he had spoken about the striping before and that it was his understanding that it would slow traffic down. Supt. Jaynes also thought the monies had been budgeted. Mayor Austin explained that the money may have been set aside for use, however if a greater need is found or budgets need to be tightened they are adjusted.

Streets Continued: Trustee Tomassi asked if Supt. Jaynes had researched the laws regarding streets and signage that NYS has in place; Supt. Jaynes stated no. Discussion by the Board and Supt. Jaynes turned to following up and making sure that proper procedure and laws were followed when instituting projects. Trustee Tomassi stated that these contacts and laws she had spoken to and about are available to him. The guardrail supply was brought up that Supt. Jaynes should have contacted the State DOT concerning their box beam supply. Supt. Jaynes then informed Trustee Tomassi that the likelihood of the State DOT letting the Village obtain box beam through them would have been slim. Trustee Tomassi stated there was a good chance before NYS cutbacks. Supt. Jaynes replied to Trustee Tomassi by saying “You should have kept your nose out of it!” Trustee Tomassi asked for clarification, to which Supt. Jaynes repeated his comment.

Trustee Thoman brought to the Board's attention that the earlier resolution for the Chemung Supply job was incorrectly presented by Supt. Jaynes. The quote that Trustee Thoman reviewed gave two proposals; number one included costs if Chemung was to remove and replace the guardrail and proposal two was if the Village removed the original guardrail and Chemung replaced it; also included in the quote was cost for the replacement of post, wiring and hardware that were in addition to the proposals. Supt. Jaynes apologized for not reading more thoroughly. After discussion and calculations made by Trustees Thoman and Pierce, Resolution 30 was amended as follows:
Resolution 30-2008-AMENDED
Motion made by Trustee Pierce, seconded by Trustee Tomassi to amend Resolution 30-2008 to read: approval of quote submitted by Chemung supply to replace the Lower Foots Hill guardrail for a cost of $6,624.25, instead of that previously stated $9,198.
Voted “YES” by ALL. Motion Carried

Village Dump Truck – Supt. Jaynes suggested that due to the CHIPS funds not being used for sidewalks this year that the money can be put towards a new truck for the Village and the Dump truck is in need of replacement. Mayor Austin and the Board agreed to have Supt. Jaynes come up with figures to include the total cost of the truck along with any additional equipment that would be needed and to come to the Board with the completed information by next Board meeting. Trustee Thoman also asked that Clerk Pierce check to see if the Village uses CHIPS funds if the sale of the current truck would need to be applied back to the CHIPS fund. Clerk Pierce will research. Trustee Pierce also requested the full amount so he could research leasing options available to the Village.

CLERK-TREASURER:
Clerk Pierce asked the Board to approve a new lease agreement for a new copier for the Village office. The current lease is up and Eastern Copy has submitted two quotes that are currently on State bid. The option Clerk Pierce would like to go with is the Konica Bizhub 200; the lease amount would be a reduction of $11/month from what is currently being paid.

Resolution 31-2008
Motion made by Trustee Thoman, seconded by Trustee Pierce to lease a Konica Minolta Bizhub 200 Digital Workgroup for $82/month for sixty months.
Voted “YES” by ALL. Motion Carried.

ZONING BOARD OF APPEALS
Clerk Pierce informed the Board that due to the Zoning Board of Appeals being in place that a resolution needed to be passed to Defend and Indemnify the ZBA Board to protect the members of the ZBA from being personally sued.

Resolution 32-2008
Motion made by Trustee Pierce, seconded by DM Decker to Defend and Indemnify the Zoning Board of Appeals. Trustee Thoman and Tomassi abstained due to their spouses being a part of the Zoning Board. Voted “YES” by Trustee Pierce, DM Decker and Mayor Austin. Motion Carried.

COMMENTS:
Planning Board member Goossen asked if there were bid forms that Supt. Jaynes could have to help with his job and the bid process. Mayor Austin explained three quotes are needed for most jobs unless three vendors to complete the job are not found and these must be submitted to the Board for approval.

TRUSTEE COMMENTS:
Trustee Pierce mentioned that a couple of school bus drivers asked if it was possible to re-route traffic like previously to prevent people from parking on College Avenue. This makes it hard for the buses to turn into the school parking lot. Mayor Austin said she would follow up with the bus garage to see what could be done.

Legislature Members:

Top row (from left): Thomas Gifford, Dennis Fagan, Doris Karius, Glenn Larison

Bottom row: Michael A. Yuhasz, Barbara Halpin, Paul Marcellus, Stewart Field

Village Board Members

Pictured below, from left: Mayor Keith Pierce and Village Board Trustees Peggy Tomassi, Rita Decker, Robin Thoman and Shawn Crane..

Montour Falls Village Offices

Village Clerk-Treasurer: Suzanne Casselberry, P.O. Box 812, 408 W. Main St., 535-7367

Town of Catharine Offices

State, Federal Officials for Schuyler County

United States Senate
313 Hart Senate Office Building
Washington, D.C. 20510-3201
DC Phone: 202-224-6542
DC Fax: 202-228-3027
Email Address: http://schumer.senate.gov/webform.html

United States Senate
478 Russell Senate Office Building
Washington, D.C. 20510
DC Phone: 202-224-4451
Website: http://gillibrand.senate.gov/

United States House of Representatives
1208 Longworth House Office Building
Washington, D.C. 20515
DC Phone: 202-225-3161
DC Fax: 202-226-6599
Website: http://massa.house.gov/

State Senator George H. Winner, Jr. -- Chemung, Schuyler, Steuben, Yates, western Tompkins, Enfield, Ithaca (Town and City), Newfield, Ulysses(Trumansburg)

Room 415, Legislative Office Building
Albany, NY 12247
Phone: (518) 455-2091
Fax: (518) 426-6976
www.senate.nyssenate53.com

Assemblyman Tom O’Mara -- Chemung, Schuyler, Tioga
Room 720, Legislative Office Building
Albany, NY 12248
Phone: (518) 455-4538
Website: http://assembly.state.ny.us/mem/?ad=137

Assemblyman James G. Bacalles -- Steuben, Yates
439 Legislative Office Building
Albany, NY 12248
Phone: (518) 455-5791
Website: http://assembly.state.ny.us/mem/?ad=136