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Odessa Officials, Offices Village Board MembersPictured below, from left: Mayor Keith Pierce and Village Board Trustees Robin Thoman, Shawn Crane, Thomas Letteer Jr. and Sally Hill.
Mayor: Keith Pierce Trustees: Robin Thoman, Shawn Crane, Thomas Letteer, Sally Hill Village Clerk: Kristi Pierce, 300 E. Main St., Odessa, 594-2100 Department of Public Works: Steven Siptrott Village Justice: Ronald Goossen Municipal Building: 300 E. Main St., Odessa, 594-3792 Dutton S. Peterson Memorial Library: 106 First St., Odessa, 5942791 Odessa Village Board minutes: Aug. 19 The following are the minutes of the Odessa Village Board's Regular Meeting held on Aug. 19, 2010, in the Municipal Building Community Room. REGULAR MEETING The Regular Board Meeting of the Board of Trustee was held on August 19, 2010 at 6:30p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 6:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: Rocky Kambo –Schuyler County Ad-Hoc Energy Task Force – Made a presentation regarding Gas Drilling and Your Community – Details on presentation are on file with Clerk. REPORTS: PLANNING BOARD: Resolution 17-2010 FIRE DEPARTMENT REPORT: Chief Tomassi reported; • July Calls: 6 Fire; 12 EMS • OFD Fundraising went well; Chicken BBQ profited $2,066.25 and Hit the Boot total was $ 4,192.64. Fire Department is discussing having another Chicken BBQ before winter. • Hose testing to take place on August 25th. • Turnout gear purchased with the federal grant should be in soon. • HT-28 – the tanker is built and is now in the testing phase of making sure it holds water and disburses properly. • Pump Testing will be started in September. • One of the Hurst tools is out of commission (jaws of life), currently researching options since the company that maintenance these are in Canada and hard to get a hold of. They are weighing the costs of repairing versus purchasing a new one. • Complaint received through Village regarding an Assistant Chief speeding through Village going to a call, have spoken to the officer. • Outing is this weekend – Board members are invited. • Reviewed Blacktop prices with the Board with regards to paving the roadway in front of building and the apron area in front of the bays. DPW REPORT: Supt. LaRow: • Met with Greg Mathews will be working with him to make a plan for drainage, roads and buildings. • Working on cleaning drains, need to rent a mini-excavator to dig out drains that are collapsed. Discussed quotes received for rentals and approved rental from Reynolds Lumber for $175. Will be building forms and have a truck come in with concrete so it sets up properly. Need to get quotes on concrete. • Reviewed bids received from tree removal companies; Board discussed picking trees most in need and staying within the budget amount. Supt. LaRow will contact companies to get amount for the three bad trees. • Railing from the bridge work at the bottom of Odessa hill received from CP Ward, needs to be painted and put in place. Trustee Thoman asked to have a Thank you card sent to CP Ward. • New catch basin in place at the end of Dolan, school still needs to place a concrete ring around it to help with delivery trucks going over it. • Received many brown water complaints, will be flushing hydrants
the 30th and 31st. BUILDING INSPECTOR: Approval of Minutes: Resolution 19-2010 CLERK-TREASURER: Resolution 20-2010 • Discussed ordering leaf bags; approved to order leaf bags from Dano’s. • Spoke to the Board regarding CD rolling and will be rolling short term due to the water projects that are in process. OLD BUSINESS: • Fowler Place Extension – Engineering drawings have been submitted to DOH, awaiting their approval • Status of Booster Chlorination System Engineering drawings have been submitted to DOH, awaiting their approval • Replacement of Booster Station seals: Received quote from Gehring, Harley Connelley is researching another option now that Gehring has given us a new piece of information. • Well #1 - Received quote from Moody, waiting to hear back from Capital Well Drilling; also Trustee Hicks stated he had someone that may be able to provide a quote. • Update on STC project - Trustee Hicks stated that STC finished what they had and are working with Paul to build a more accurate map. • Removal of Old Water Tank: There is lead in the paint on the tank, Watkins Glen had stated it cost $11,000 to remove one of their old tanks and received $3000 for recycling the steel . Need to research what the potential cost of cleanup after the removal of the tank will cost due to the lead exposure. • Night rate on water system: Clerk Pierce spoke to NYSEG, the Village is getting a municipal rate and we do not use enough energy to qualify for night rate. • Letter from NYS DEC regarding bridge removal – Letter states that DEC is happy with what the Village has done with bridge and everything has met specs listed by DEC. JUSTICE: Discussion was had regarding the minutes of the previous meeting; Justice Goossen expressed his unhappiness with communication. Mayor Pierce explained that the Board had questions regarding a parking ticket that was dismissed and wanted to know what report they could obtain since they wanted to know what crimes were being committed in the Village and wanted to know if speeding had increased since the blinking light was removed. Discussion also surrounded the audit process and what reports are to be given on an annual basis to the Board or an auditor. Justice Goossen also stated that the Odessafile didn’t have him listed as Justice for the Village. Mayor Pierce asked Clerk Pierce to contact Charlie Haeffner to update. Discussed the need to review the Zoning laws due to a recent dismissed case that the law was not clear on, and may need to be clarified next time it is referenced. Communication needs to be better between the Board and Justice since Justice Goossen is not able to attend monthly meetings due to his working nights. Mayor Pierce appointed Deputy Mayor Crane as the Justice's liaison to help communication. Justice Goossen reported that the Court has moved into the new building on Park Road and they will be filing for the JCAP grant again to cover building expenses for the court to build the court room. Also that the court will be having a Jury trial and that a bailiff will be needed and if the jury goes after dinner time they will need to be fed. Clerk Pierce informed Justice Goossen to order from the VTO since they will bill the Village. NEW BUSINESS: • Supt. LaRow brought up that since the removal of the blinking light that there have been issues regarding delivery trucks blocking stop sign when making deliveries to the Dandy and the Odessa House. Supt. LaRow will speak with Donna Kinner the manager about delivery drivers not blocking the stop sign. • Community Room Application – Dawn Bauman – Bridal Shower 9/12/10 1-6pm • Schuyler Transit buses have started, they have requested to put up a sign to show times, NYS DOT has asked that it be at least 30 feet off the road. Schuyler Transit will work with Supt. LaRow. TRUSTEE COMMENTS: • Trustee Thoman reviewed with the Board the Summer Recreation report. Summer recreation was affected by the construction, but the program still hosted 85 children during the program. Director Brewster did a great job considering the school situation and found alternatives where needed. Trustee Thoman also requested the school be contacted about students leaving trash on the street and ask that the school have the students not take food out of the cafeteria. Motion made at 9:22pm by Mayor Pierce to go into Executive Session to discuss personnel matters. CORRESPONDENCE: ADJOURNED Respectively submitted by, Odessa Village Board minutes: July 20 The following are the minutes of the Odessa Village Board's Regular Meeting held on July 20, 2010, in the Municipal Building Community Room. REGULAR MEETING The Regular Board Meeting of the Board of Trustee was held on July 20, 2010 at 6:30p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 6:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: REPORTS: PLANNING BOARD: Resolution 11-2010 FIRE DEPARTMENT REPORT: Chief Tomassi reported; June Calls: 15 Fire; 21 EMS 2009 FEMA Grant –Camera has been installed in truck, Forestry gear still needs to be ordered. 28 – Should be delivered next week, waiting on parts. Need approval for $2500 to add diamond plate steel to protect poly tank sides. Resolution 12-2010 Received Grant from DEC for hose replacement; 4 rolls of 50 ft. 2 ½”, 2 rolls of 1” and 4 rolls of 1 ¾” hose. There is a 50/50 match for this grant. 100 Year Anniversary Open House went well, Former Chief Jelliff is the historian and he did a great job. Fundraisers coming up – Hit the Boot the first week of August and Chicken BBQ is August 7th, same day as yard sales. Physicals went well, only have a couple that will be attending Tyrone’s physical night. Went over paving quotes and discussed issues with pavement on the apron and the road running in front of the memorials that is cracking. Has used the well out back when pulling water off to fill trucks and it’s working well. DPW REPORT: Supt. LaRow: Salt Shed is completed. Have a worker through the Schuyler Youth Bureau for the next six weeks. Discussed the drain collapse off of Speedway by Dolan due to the work that is being completed at the school. Trustee Hicks will be following up with the district office and Supt. LaRow will follow up with Red at OMCS to make sure they will be fixing the drain. Reviewed quotes for brick to use for rebuilding drains while repairing them, Board discussed and would like to see a form made to pour concrete into so that it will last longer and be stronger. Received quote from Watkins Glen Supply for $425 for the water pump needed during water breaks, Board approved purchase. Working with Town of Montour to get a steel pole to mount mailbox now that USPS will be delivering, this will save both the Village and Fire Department having to pay for a PO Box. Will be receiving the steel railing from the bridge project at the bottom of the hill to put along Merchant by the sidewalk since the bank has been dug out for the salt storage facility. Overhead door is completed, would like to replace either one or both doors that are remaining. Have asked Town of Catharine to dig out the bank back to where the concrete wall is and will get quotes on blocks to have bins set up for Mulch and rock separated. Garage Roof needs to be replaced, need to get quotes. Mayor Pierce stated that Trustee Hicks will be DPW’s new liaison effective immediately. Trustee Hicks will be working with DPW to come up with a Public Works Management Plan. Mayor Pierce discussed trees/bushes to replace those removed, discussed placing Sand Cherry’s. Also discussed a local law on planting of trees within the right of way. All Board members agreed that home owners will need to sign something to allow planting. BUILDING INSPECTOR: JUSTICE Report: CLERK-TREASURER: Resolution 13-2010 Resolution 14-2010 Report: Reviewed what Tompkins Trust wants us to change with regards to ACH, will lower the amount from $25,000 to 20,000. Resolution 15-2010 Audit – Prelim will be conducted Friday, July 23rd. Approval of Minutes: Resolution 16-2010 OLD BUSINESS: Status of Booster Chlorination System Plans have been received from engineer and WO Connelley has reviewed, will be sending to Department of Health for approval by end of week. Update on STC project - Trustee Hicks stated that STC is working on it and that he has located a volunteer from RSVP to help add the waste water information also. Cotton Hanlon Bridge - Clerk Pierce informed Mayor Pierce to speak to Supervisor VanSoest. Update on Department of Health Checklist NEW BUSINESS: Community Room Application - Rebecca Decker – 9/18 1-8pm Bridal Shower - APPROVED MAYOR Informed Board that he has been in talks with a couple of business with regards to a Fall Festival in the Village and the possibility of a Soap Box Derby race, just in beginning talks. Board would like Clerk Pierce to contact insurance company to see if there is special coverage needed. Spoke about having the water pump run at night instead of during the day. Board asked Clerk Pierce to look into a night rate for the Village pump house. TRUSTEE COMMENTS: CORRESPONDENCE: ADJOURNED Respectively submitted by, Odessa Village Board minutes: June 15 The following are the minutes of the Odessa Village Board's Regular Meeting held on June 15, 2010, in the Municipal Building Community Room. REGULAR MEETING The Regular Board Meeting of the Board of Trustee was held on June 15, 2010 at 6:30p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 6:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: PUBLIC: Motion Made by Trustee Thoman to enter executive session at 6:35PM to discuss personnel matters. Motion Made by Trustee Tomassi to exit executive session at 7:15PM. REPORTS: FIRE DEPARTMENT REPORT: Chief Tomassi reported; May Calls: 13 Fire; 23 EMS 2009 FEMA Grant -- gear that has been ordered for everyone that is SCBA interior. MSA Camera has been ordered also. Forestry gear is still being researched; this will be a one piece gear that will be used to help fight brush fires. 2010 Grant – Exhaust System for trucks. 28 – Delivery time in next two weeks. Will be getting paint specs together and quotes from three individuals. Asked if information was obtained prior to next meeting, if a verbal approval could be received from Board members on the painting and decals. Board asked that quotes be obtained and given to Clerk Pierce to get Board approval. 26 is currently out of service for repairs; there is a bad wheel bearing, should have a truck back in service in the next day. Received claim from Mecklenburg Fire Department regarding damaged equipment, it has been submitted to Senka’s to reimburse Mecklenburg. Informed the Board that the Fire Department is opting for a three year contract at a reduced cost for the I am responding software. Physicals are set for July 5th at 6pm. Community Room is set. Read to the Board the new “Associate Members” description that will be given to the membership for approval at the next board meeting. Informed the board that NYS is passing a Volunteer fire fighter bill with regards to firing an employee that is tardy due to responding to a fire call. POLICY: Resolution 1-2010 Volunteer Fire Fighter/EMS Policy Employee must notify Clerk’s office when responding to a fire call so that the Village is aware that employee is not working within the Village. If the Village office is closed, then the Mayor should be notified. It is understood that the employee will not be paid during their absence. However they can make up their time or use accrued time off. If the employee fails to follow policy, the disciplinary policy will be followed. Reviewed and Discussed Firearms Policy Resolution 2-2010 Policy regarding Firearms DPW REPORT: Supt. LaRow: Reviewed Water Break procedure – reworded a section of procedure. Reviewed modified DPW Truck policy Resolution 3-2010 DEPARTMENT OF PUBLIC WORKS BUILDING INSPECTOR: JUSTICE Report: Resolution 4-2010 CLERK-TREASURER: Resolution 5-2010 Resolution 6-2010 Report: Reviewed Disciplinary Policy & Procedure: Disciplinary Policy & Procedure First Offense: Verbal Warning All disciplinary actions should be noted in the employee’s file upon Village Board approval. Written warnings will include the nature of the violation and any supporting evidence. You will have an opportunity to defend your actions and rebut the opinion of your supervisor at the time the warning is issued. Disciplinary actions may also include suspensions or other measures deemed appropriate to the circumstances. All pertinent facts will be carefully reviewed, and the employee will be given a full opportunity to explain his or her conduct before any decision is reached. Unacceptable Activities The following violations, because of their seriousness, may result in
immediate dismissal without warning: The Village of Odessa will work in conjunction with the Schuyler County Civil Service on all disciplinary action. Approval of Minutes: OLD BUSINESS: Update on Department of Health Checklist NEW BUSINESS: Board reviewed bids for Fowler Place extension and Chlorination system for the Booster Station while Clerk Pierce gave summary. All bids had been reviewed by Water Operator Connelley prior to the Board meeting. Resolution 9-2010 Request made by Dutton Library to use the parking near Municipal building to meet for the trip to Boldt Castle in October. Board agreed as long as there wasn’t any parking around the building. Community Room Application – We the People – 6/30/10 -- 7-9PM – APPROVED. MAYOR: Informed Board of Parmenters being approached to move Corporate offices out of Odessa to the Schuyler Business Park. Still trying to confirm information. Parmenter inquired about obtaining ownership of Railroad Avenue. Mayor Pierce has contact NYCOM and obtained information that it is possible, but needs to research and meet with Jeff Parmenter to discuss. Main Street – Mayor Pierce would like to put flags on poles and has a call into someone to find out what can be done. Village signage – sign coming into Village from Alpine needs to be replaced. Board discussed and tabled due to survey and possible grant opportunities. CORRESPONDENCE: ADJOURNED Respectively submitted by, Odessa Village Board minutes: May 18 The following are the minutes of the Odessa Village Board's Regular Meeting held on May 18, 2010, in the Municipal Building Community Room. REGULAR MEETING The Regular Board Meeting of the Board of Trustee was held on May 18, 2010 at 6:30p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 6:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: PUBLIC: REPORTS: FIRE DEPARTMENT REPORT: Chief Tomassi reported: April Calls: 10 Fire; 10 EMS Had two Firefighters injured at the Chapman Road fire, one firefighter had to have gear cut off; this was submitted to insurance. Both firefighters will be only exterior for now. Grant – Getting measurements for fire gear taken and working on getting quotes for cameras. During truck inspection HE-27 stopped working, LaFrance came out, had to have it towed to Beam Mack could be a computer issues. Have automatic mutual aid for one tanker and one pumper.
Resolution 93-2009 Fundraiser at the Moose raised $524. Checking dry hydrants by Saw Mill in Cayuta, found several new building. Company will be providing updated maps to cover new building. Physicals are set for July 5th at 6pm. Will need Community Room Having a problem with Fire reports. Former Chief Jelliff was able to print off all reports and submit them, will be updating computers and software to correct problem. Building inspection by NYSIF went well. Odessa will be used for demonstrating new feature of I am Responding, where dispatch can text the address to the firefighters' phones. Tanker Update – Problem with company shipping poly tank, miscommunication by company. Have been promised it will ship soon. WATER REPORT: Water Operator
Connelley County will be fixing the Mill Street Bridge this summer – there are two mains, one under the bridge which is believed to be no longer used, the other is in the creek and we will need to have engineered to move when County puts in a box culvert. Connelley has spoken with Hwy Supervisor Mathews regarding using same engineer for water. Replaced Exhaust fan motor for Pump house to keep chemicals aired out. Suggested to have in local law that lead wires are mandatory for plastic services to be able to track. Suggested Hydrant Flushing at least two times a year. Discussed Department of Health requirements to be met. DPW REPORT: Read by Trustee Tomassi: Fixed Pot hole on Church Street. Chipper is being repaired with the help of Town of Montour’s Dana Bailey. Salt Shed work should begin this week. Started work on overhead doors Storm drains will be started after school is out. Trustee Thoman asked that the area between Rosen and Evans be repaired now that stumps have been cleaned out. Mayor Pierce stated to get top soil and start fresh. Mayor Pierce brought up the mowing and stated to Trustee Tomassi that a standard was given to Supt. LaRow and it is not being met. Trustee Tomassi will be forwarding suggestions to Supt. LaRow. Trustee Hicks stated that he would like Mr. Connelley to help us make sure that procedures and policies are in place and written so that we do not run into problems again when the position changes.
JUSTICE Report: Resolution 94-2009 CLERK-TREASURER: Resolution 95-2009 Resolution 96-2009 Approval of Minutes: Resolution 97-2009 OLD BUSINESS: Village Dissolution – Mayor Pierce stated that NYCOM has sent out a document regarding how current dissolutions have gone through and the pros and cons. One note Mayor Pierce made was that after one year the township that merges doesn’t have to continue to follow through on commitments made to Villages when merger went through. Mayor asked that copies be made for Village Board members. Pedestrian Bridge – Mayor Pierce stated that Blades backed out of quote due to company being bought by another. New company stated their bridge department is too stretched to take it on. Trustee Thoman stated she would take it to Silverline to see if they could take the bridge out. NEW BUSINESS: Clerk Pierce explained to Board about end of year payroll that will be completed the next two weeks. Clerk Pierce submitted new Payroll Policy for approval; this would change the day the payroll is processed to stop the estimating of time at the end of the week. Resolution 98-2009 Payroll Policy Payroll to be paid bi-weekly Pay day will be the Wednesday following the last day of the bi-weekly pay period. (Example. Pay runs through two weeks, ending Friday, payment will be made to employee the following Wednesday) Timesheets must be turned in no later than 9 a.m. on Tuesday. If timesheets are not turned in by this time, the employee will not be paid until the following payroll County Planning Commission – Trustee Hicks stated the Board would need to make another appointment since he will need to resign this position due to other commitments. PILOT agreement with Sydney Place – Clerk Pierce explained that Attorney Mattison found that the Village could go forward alone on a PILOT agreement with Sydney Place; however the new term is 25 years. Clerk Pierce explained if the Village is not going to move forward with a PILOT now would be the time since the assessments will increase for the 2011 tax year it could help offset the deficit that the Village may see taxes are collected instead of a PILOT agreement. CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made at 8:56 p.m. by DM Crane, seconded by Trustee Tomassi. Respectively submitted by, Odessa Village Board minutes: April 27 The following are the minutes of the Odessa Village Board's Regular Meeting held on April 27, 2010, in the Municipal Building Community Room. REGULAR MEETING The Regular Board Meeting of the Board of Trustee was held on April 27, 2010 at 7:30p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: PUBLIC: The Board opened the Public Hearing at 7:30pm for the 2010-2011 Final Budget Board reviewed two bids received for the Recycling Bids; Cardinal Disposal bid $300 for Single stream, monthly collections and Frank’s Disposal bid for same service for $325 per month. Board was concerned if Frank’s Disposal was not chosen that he would not allow residents to drop off at his facility in Cayuta. Clerk Pierce explained that she had spoken with Town Clerk Hoffman and she stated that all the Townships pay Frank’s Disposal a contract fee for allowing the town residents to drop off on Saturdays. This amount includes the Village’s as well. Resolution 84-2009 **When Trustee Thoman arrived and reviewed bids; she asked that it be noted she is not in favor of the Cardinal Disposal bid; noting Frank’s has been good to the Village for many years.** Motion made by DM Crane, seconded by Trustee Tomassi at 7:46pm to close the Public Hearing for the 2010-2011 Budget. Resolution 85-2009 Reviewed appointments, tabled until Trustee Thoman could be present. REPORTS: FIRE DEPARTMENT REPORT:
Chief Tomassi reported: Rescue truck was damaged during training. Claim filed with insurance company. April 17th hosted a Memorial for Robert Franklin, with full parade. Received FEMA Grant for 16 sets of gear and two cameras, should be around $52,000. NYSIF did an on-site visit; everything passed. Tanker Update – Tanker should be here in the 2nd week of May. Ask the Board to replace some of the grass between the BBQ Pit and the driveway with stone since it gets slippery when cooking. Board Okayed; DPW to place stone by the BBQ Pit. Harrisburg Trip – Fire Department not going; firefighters may go on their own. OMCS auto extrication at school for Prom week has received great response from mutual aid companies for the demonstration. Trustee Thoman reviewed a couple of invoices; one regarding the Purchase Order not being attached. Clerk Pierce stated she would take care of. Discussion regarding obtaining three quotes on the work being done on 24. Chief Tomassi stated that the insurance company only asked for one quote. Board discussed the importance of obtaining three quotes to show that we are getting the best price and that the Board is showing the residents that we are doing the best to get three quotes. Board discussed when re-vamping the Procurement Policy that there may be an exception when it comes to items that are running through the insurance company and possibly putting a dollar threshold on the three quotes. Resolution 86-2009 APPOINTMENTS: Official Depositories: Official Newspaper: Watkins Review & Express for General filings – Hi-Lites for Special advertisements. Official Publicist: Odessafile – A. C. Haeffner Dates for Regular Board Meetings: Rules of Procedure for Board Meetings: State Law regulates, three of five members are required for a quorum. All executive sessions must be during public meetings. Annual Resolutions: Adopt IRS Mileage Rate currently set at 50 cents per mile. DPW REPORT: Will be edging Fowler Place to help with Drainage. Mayor Pierce asked that he contact the residence that will be affected to let them know prior to work being completed. Chipper – Contacted Salsco, due to chipper not functioning properly. Dana Bailey with Town of Montour has offered to look at and help adjust. Would like to dispose of two push mowers that are currently not working, Board Okayed. Catch Basins in need of repair. Board asked that Supt. LaRow come up with a plan to fix the basins and project costs; and work on a maintenance plan for the next several years to keep the drainage system up and running. Clerk Pierce asked about the number of “No Dumping” drainage markers received from EMC, Supt. LaRow not sure of the amount but will make plan to place the rest of the markers on the allocated drains. Will be cold patching the large hole by Vedder & Scott’s Funeral Home. There are a couple of meetings that he would like to attend: Camp Monterey on 5/6 at 9:30AM and Dig safely on 5/4. Trustee Thoman suggested he try to make the Camp Monterey. Seneca Supply is having a meeting on 5/14 to go over equipment available; Mayor asked to obtain listing to have on file instead of attending. Salt Storage – Received permit, will be working with Reynolds to start project. Highway Class at Ithaca College – July 7-9. Board approved the class for $90, discussed taking the DPW truck; however the Board wanted Supt. LaRow to check into car-pooling since several individuals attend from within the County. Paint Cabinet has been received and is nearly full. Nardi’s received County bid for pavement. BUILDING INSPECTOR: JUSTICE Report: Approved Justice Report for March. Resolution 87-2009 CLERK-TREASURER: Resolution 89-2009 Approval of Minutes: Resolution 91-2009 OLD BUSINESS: NEW BUSINESS: Resolution 92-2009 Trustee Hicks spoke about Leadership Conference and the company STC that does GPS Mapping and can map out our water system and our storm drains for us. The Board agreed to look into setting up a meeting with them to discuss options. Water Meter reading will take place the last week of April and Harley will be providing a reader to assist and train Supt. LaRow. PILOT agreement with Sydney Place – Clerk Pierce explained that Town of Catharine voted down extending the agreement. Currently at the tax rate the Village charges; the Village would actually lose money if we were to discontinue the PILOT agreement. The Board asked Clerk Pierce to work with the Village Attorney to see what our options are. Community Room Applications: MAYOR NYCOM Workshop went well. PUBLIC: Former employee Eric Wheaton thanked the Board for everything they had done in supporting him and helping him to learn new skills while at the Village and he appreciated everything that Mayor Pierce had taught him. CORRESPONDENCE: TRUSTEE COMMENTS: None ADJOURNED Motion to adjourn made at 9:36 p.m. by Trustee Tomassi, seconded by DM Crane. Respectively submitted by, Odessa Public Hearing minutes: April 14 The following are the minutes of the Odessa Village Board's Public Hearing held on April 14, 2010, in the Municipal Building Community Room. PUBLIC HEARING A Public Hearing was held by the Village of Odessa Board of Trustee on April 14, 2010 at 7:30 p.m. in the Village Community Room regarding the 2010-2011 Tentative Budget. Mayor Pierce opened the Public Hearing at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: NONE Resolution 83-2009 TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made by Trustee Tomassi, seconded by Trustee Thoman at 7:50 p.m. Respectively submitted by, Kristi A. Pierce Clerk-Treasurer Odessa Village Board minutes: March 29 The following are the minutes of the Odessa Village Board's Regular Meeting held on March 29, 2010, in the Municipal Building Community Room. REGULAR MEETING The Regular Board Meeting of the Board of Trustee was held on March 29, 2010 at 7:30p.m. In the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: PUBLIC: Prior to the Fire Department's report, the Mayor thanked Chief Jelliff for his service to the Village and the fire department. REPORTS: FIRE DEPARTMENT REPORT:
Chief Jelliff reported: Fire Department Elections were held: Chief Mike Tomassi; 1st Asst. Jeremy Hoffman; 2nd Asst. Jamie Gerdes; 3rd Asst. Michael Hines. Administrative officers stayed the same: President Bernie MacDougall, 1st VP Ron Hoffman, 2nd VP Bill Bulkley, Secretary Carmella Hoffman, Treasurer Rebecca Franklin. Banquet will be at Logan Ridge April 3. Update on Tanker – waiting on delivery of the poly tank. Still requires painting Odessa and Montour Falls will be having a “mini-fundraiser” basketball game on Wednesday, April 7th at 7pm Dana Bailey has transferred to Active status from Emeritus, need Board approval. Resolution 68-2009 Chief Jelliff thanked the Board for helping the last 2 ½ years. 1st Asst. Tomassi would like to surplus the hose that has failed hose testing and is currently being stored in the OFD shed, there is a total of 61 rolls of 1 ¾ to 5 inch hose. Resolution 69-2009 1st Asst. Tomassi would like to install a quick dump on the back of the tanker so that the firemen do not need to stand in the back of the truck. Need to confirm quote. DPW REPORT: Resolution 70-2009 Received quotes from various individuals and researched with County and State contract, the best price for a paint cabinet is $636. BI Kibbe informed the Board that the paint cabinet is required for fire inspections. Resolution 71-2009 New worker Heather McFall started on the 15th and is doing well. Mayor Pierce asked that Water Operator Connelley test Heather before she is left to do water on the weekends. Mayor Pierce asked about the Inter-municipal Agreement with Watkins Glen, Clerk Pierce explained Attorney Mattison reviewed and stated everything was fine. Billing for Mr. Connelley will not be retro. EJ Prescott class was informative Salt Shed Quotes: Tom Morgan’s $22,034, RL Perry $25,000 and Reynolds Logging $16,000. This will hold 70 tons of salt and 20 tons of sand. Trustee Tomassi asked if DEC requirements were met. Clerk Pierce had contacted DEC and received documentation. Supt. LaRow has also been working with BI Kibbe. Resolution 72-2009 Discussed conversation had with County Highway Supt. Mathews suggested Supt. LaRow to attend highway school at Ithaca College from July 7-9th, cost is $90. – Decision tabled. Cleaning off the edges of the roads to help with drainage off the road. There are several storm drains that need to be repaired. The Board asked Supt. LaRow to come up with a plan on fixing them and submit to the Board to figure out costs. Ferris riding mower wasn’t charging took it to Little’s in Newfield, wiring harness corroded from storing mower next to the salt. Total cost of repair is close to $800, which the Mayor approved prior to the meeting. Corning Community water class will be starting; Board also discussed a policy for training classes. Resolution 73-2009 FIRE DEPARTMENT Resolution 74-2009 BUILDING INSPECTOR: PLANNING BOARD: Steve DeWalt reported that Mr. Mosher has not been attending and will be contacting him to see if he would like to continue. Reviewing by-laws and zoning. JUSTICE Report: Resolution 75-2009 CLERK-TREASURER: Resolution 77-2009 Asked for go-ahead for Bid notice for extension of water on Fowler Place. Approval given. Need to reschedule April’s meeting due to Board members being out of town. Board meeting rescheduled for April 27, 2010, meeting change to be advertised. Request approval to destroy the following records that meet the guidelines for destruction: Tax Year 2002-2003 Records for all Funds Resolution 78-2009 Researched Map storage boxes, best price is $69.99 holds up to 65 maps – Approved. Approval of Minutes: OLD BUSINESS: Deductibles for DPW Trucks, discussed lowering them to $250. Resolution 80-2009 Set a Budget workshop for Saturday, April 10th. Discussed Recycling bids and tree bids. Decided to send out Recycling bids and ask for arborists to bid on specific trees. NEW BUSINESS: Set date of May 1st for Spring Clean up. Shirts for DPW – Five each – Polo and T-shirts $100. Community Room Applications: We the People Organization – 1st & 3rd Wednesday – (March-May)
– Approved MAYOR Main Street Development Workshop – Need approval for Trustee Crane and Mayor Pierce to attend. Resolution 81-2009 Crisis Leadership for Local Officials – June 3-4 in Syracuse – Mayor Pierce would like to attend. Resolution 82-2009 Working with Supt. Frame regarding Maple Avenue parking issues, need to come up with a more permanent solution. Mayor Pierce thanked Deputy Mayor Decker for her 16 years of service to Village of Odessa, and stated she would be greatly missed. CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made at 9:36 p.m. by DM Decker, seconded by Trustee Crane. Respectively submitted by, Odessa Village Board minutes: Feb. 23 The following are the minutes of the Odessa Village Board's Regular Meeting held on Feb. 23, 2010, in the Municipal Building Community Room. REGULAR MEETING
Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: PUBLIC: Jeff Greuber stated he would kick in $1,000. Mayor Pierce thanked Mr. Greuber for all his work but comes back to the point that he does not want to spend village money if it is not wanted by the majority of the residents. That is why Mayor wants petition process. Would a survey be sufficient? JG: we could to a study without grant money is a choice. PT: we can do a study that is comprised of a committee. There are a number of people to help with study, and what we need for the study. JG: Doesn’t want to get in the middle and not have the players. PT: We have some pretty big names that are qualified have already agreed to offer assistance. Mayor: No problem with survey that does not cost money. Would like to see what survey says but does not want to spend village money without majority of residents wanting same thing. Did you start process of getting signatures? JG: No didn’t meet as group until last night. Mayor states that hearing from many residents after last meeting; they do not want Village dissolved. PT: I have hard time increasing village taxes to do study to dissolve Village. Could do public forum. We have done before and no one shows up. Petition sometimes people will sign just to get rid of them. Would like to gauge what people want. If no interest then no interest, if there is then it is up to board. From discussion heard tonight seems most want to proceed by ourselves. We need combination of all sides represented on committee. We do have resident of TOC to offer his assistance. Our study wouldn’t involve much – we don’t have that much in Odessa. Any information we can get would be great. Mayor to JG Need to start process the Board’s priority right now is budget. Their committee do survey as well as us doing survey and come together. Want survey before going ahead. REPORTS: FIRE DEPARTMENT REPORT: Chief Jelliff reported: January Calls: 12 Fire; 21 EMS Update on Tanker – Programming wrong on transmission; long haul not short term. Took 3 seconds to stop on hill. Freightliner fixed. ABS light on from when we bought it sent letter asking for reimbursement of $250. Also did NYS inspection while there and in the process did voltage test on batteries. Body of truck is still on order should be in late March (but probably later) Old tanker chassis 2 bids $1800 for Cookies; $1500 Dale Reynolds – Cookie got $1800. 5th Wheel two bids $300 and $500 from Dale Reynolds. Reynolds won. Chief thanked Village for purchasing paint and painting looks great. Fire Department has posted a Facebook page for a little over a month and has been well received by community and many positive comments. There are member pictures and historical pictures. OFD website Chief not doing that website, he is doing Facebook. Recently did annual training – Tompkins paid Firefighter was trainer. Will hold next one in house. Will be holding lay person CPR/Defib training of March 1, 2010 at 7 p.m. This class is for Non EMS non professionals. One of the regulations of having a Defib is having training and people on file that have been trained. Will receive a two-year card. Department has been doing extensive training with our ice rescue team. We did in-house training last Monday night and another practical training last Saturday and then March 20 another practical training to assist with mutual aid Mecklenburg, Watkins Glen, Montour to try to keep everyone proficient. We rely on mutual heavily during the day. Fire Department voted in Christi Cogden as new/old firefighter. She was a member in the past. Trustee Tomassi asked if background check was performed. No there wasn’t as she was firefighter in the past. The only required check is the arson check. Resolution 63-2009 Need to check availability of room for Thursday, March 11 at 7:00. Deputy Clerk Collins checked schedule, Firemen already scheduled. Annual banquet scheduled for Saturday April 3 located at Logan Ridge Winery. Social hour at 6:00 with dinner at 7:00. Little different this year because of 100th anniversary. Chief Jelliff states we will not be running for Chief again and so far the only person nominated is 1st Asst. Chief Mike Tomassi. Chief sitting down with 1st Asst. Chief to go over budget as he will be picking up the last few months of this budget year. Elections will be March 22. DPW REPORT: Mayor Pierce stated that Eric Wheaton DPW Worker has taken new job. Mayor wanted to thank him for his hard work and good job. If anyone sees him make sure to thank him. Mayor asked board for suggestions to clear up any gray areas and also need to work on policies and procedures. Paul LaRow is new DPW Superintendent. He has been doing a good job. Doing a lot of snow plowing over that past couple weeks. DPW Super LaRow states he has been working on a salt shed. Board has plans, and had contractors to come and look, waiting to hear back from them to see how much it will cost. We are using CHIPS money for this. What contractors? Tom Cook, Tom Morgan, can’t remember one from Elmira. $13,000 left in CHIPS for bridge, receiving new CHIPS money in spring. Mike Tomassi asked if it is within DEC regulations, DPW LaRow states yes. Asst. Chief Tomassi questioned only because at his work DEC was very picky. Salt ruining things in DPW garage. New shed would be galvanized roof, plywood on inside, back fill and concrete pad where it will be sitting. Need quotes Pick up is fixed. DPW LaRow states he did a lot of work on dump truck, fixed transmission, brake lights; the rotator on top was bad and did some welding on it. Also did welding on blade found another crack and welded. Croft and Johnson will change meter in the spring on a nice day. Will give resident couple days notice. Something was catching in the meter. Shut off line and had Harley come up with listening device, still thinks there is water flowing somewhere. Turned back on and still had problems. They do have water. Need new reader out by pit, was broken off. DPW LaRow has been finding places in the Village that have 2 meters and only one reader. Need to go around and start installing new meters so everyone is getting charged. Sunday DPW LaRow got a call that meter was broken, got there and meter was good. Next day still had no water it was other meter. Resident only being charged with one meter. Need to check all meters. Going through meters, DPW LaRow had rebuilt 9 and they are ready to go. Hydrants didn’t get flushed in fall therefore meters are getting gunked up. Trustee Tomassi wants flushing in spring a priority, DPW LaRow wants to do it 3 times a year as preventive maintenance. Village will post two week notice on board out front for residents. Need new tools for meters. Only $20, approved to purchase. Lots of paint, oil and gas can in DPW garage, DPW LaRow would like to purchase a paint cabinet for storage of these cans. 3 quotes: 45 gal - $608, 72 gal - $636. Trustee Tomassi asked if he looked in state bid. DPW: No. We need to check out state bid price. Mayor states that this is something we have to have. Trustee Tomassi will supply DPW with name and number of county grounds keeper. As winter is hopefully leaving soon, DIs (Drain Inlets) need to be cleaned around. DPW LaRow stated he cleaned out one today by library. Mayor: do you have first aid kit in garage? Yes, not in trucks. Trucks need first aid kit as well as fire extinguisher. Chief Jelliff asked about whose responsibility it is to shovel out hydrants. Has board determined during heavy snow if nearby residents or whose responsibility it is. Generally local residents who live near hydrant shovel it out. Ultimately it is Village responsibility. Paul can be Village eyes for this. Pavement around Village building is getting really bad. The pad by the gas tank is actually sinking. Need quotes for concrete. Mike Tomassi can get quotes. DPW needs to look at corner of Church and Mitchell Place the corners are breaking apart. (Fred Letteer's house). DPW needs to work on fixing pot holes. Overhead door for the shop is bad. Overhead Door Company needs to be contacted. Mayor, “we need new door”. Branches on MacDowell need to be cut. Will get ahold of state prisoners. Trustee Tomassi asked if Probation workers can help us. DPW, yes we can do that. DPW wants to get quote for new plow on dump truck. Wait until next year. Mayor states no new plow until this one breaks. Asking DPW about plowing, doing three plows wide. DPW asked to replace two ceilings fans in Community Room. Board approved and recommended getting new tiles for ceiling as well. Board inquiring about DPW LaRow water class for his license. We need to sign up DPW ASAP. DPW LaRow – Do I need 3 quotes for ceiling fans in community room? No they are under $500. Resident asked Trustee Tomassi about house behind VTO. DPW LaRow states they now have a dumpster. DPW asked about mirror for truck. Pick-A-Part you must go to place and look around. Wants to buy from Ebay, Trustee Thoman suggests attach quotes to voucher and buy from Ebay. BUILDING INSPECTOR: No Report. CEO Kibbe issued appearance tickets to Tim Jaynes for shed at Church. Village board did not know it was coming. This is the CEO’s job. Let’s leave him to do his job. PLANNING BOARD: Lou Cicconi representing the Planning Board. Reviewing the by-laws and that should be done probably next meeting like March 1 or 2. Steve probably has more information than I do. Everything is pretty well done and we will have to make a presentation to the board, hopefully by next meeting. CLERK-TREASURER: Resolution 64-2009 Resolution 65-2009 Approval of Minutes: Resolution 66-2009 NEW BUSINESS: Community Room Applications: Kay Collins – Approved; 39’rs Chapter of NCHA – Approved; We the People – need more information such as Wednesdays are more open and how many months? Deductibles to lower from $1000/$500 to $250. What about claims submitted that could increase our premium. DPW brought up getting new box for truck. DPW asked about attending water seminar being held in Cortland on March 23 for $50. Board approved. DPW LaRow can take Village truck to seminar Resolution 67-2009 Motion made by Trustee Thoman for DPW LaRow to attend water seminar by EJP in Cortland on March 23 for $50. Trustees Tomassi seconded. Voted “Yes” by all. Motion carried. Review applications for DPW worker. Nine applications received. The board
needs to review. CORRESPONDENCE: ADJOURNED Motion to adjourn made at 9:03 p.m. by Mayor, seconded by Trustee Tomassi. Respectively submitted by Odessa Village Board minutes: Jan. 19 The following are the minutes of the Odessa Village Board's Regular Meeting held on Jan. 19, 2010, in the Municipal Building Community Room. REGULAR MEETING
Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: PUBLIC: Mr. Parker spoke on behalf of the Citizens Action committee; the group is “thrilled” that the Village is researching the grant to obtain funds for a study on whether there would be a cost benefit from dissolving the Village. The committee is willing to help the Board in any way possible to move forward with this project. Mayor Pierce thanked everyone for attending, and after discussing with the other Board members found that the grant awards more points towards the application if the petition process has taken place and would like to use the petition as a “gauge” to see how high the interest is to move forward with this process. Mayor Pierce stated he doesn’t feel comfortable
spending $4,500 if there are only ten people in the Village wanting this
process to go forward. Mayor Pierce would like the committee to move forward
with the petition process to see if the interest is there and to help
the Village obtain the grant if that is what the residents wish. The study
costs $45,000 and the Village doesn’t have those funds. Mr. Parker
stated that there is a committed staff behind the petition and would start
it tomorrow. Trustee Tomassi asked Mr. Parker that when people carry petitions
that the signers are aware of what they are signing, since in the past
a petition was carried and several individuals came to Board members afterwards
stating they did not know what they were signing. Mr. Parker stated his
understanding is that a petition would be voided if someone were to say
they didn’t understand what they signed. He is planning on doing
a cover letter explaining the petition and making sure each person understands
what they are signing. Mr. Jeff Greuber asked if there was anything they could do to help put the grant together. Trustee Tomassi stated that the grant is fairly simple, he offered his assistance. Mayor Pierce introduced Rick Churches from the Odessa Fire Department to discuss how the dissolution would affect the Odessa Fire Department. Mr. Churches reviewed the contract process and reviewed the process that the Fire Department went through ten years ago when they researched becoming a Fire District which is what could happen if the Village dissolved since the Village owns all of the equipment and apparatus that the Fire department uses. Ten years ago they did not move forward with becoming a Fire District due to not being able to guarantee it wouldn’t cost the residents more than it currently does for its fire contracts. Mr. Greuber stated that to him saving money is not important; the overhead would be just the salaries that would be paid to the Village Board and Clerk’s office. His motivation is the mandates that the Village needs to abide by. When he served on the Planning Board there was not a ZBA Board in place. ZBA Chair Mike Tomassi stated that the ZBA Board has been in place and operating for the last two years. Mayor Pierce asked Mr. Greuber to state to him the mandates he brought up in his television interview the night before and again here tonight; Mr. Greuber stated he could not. Mayor Pierce stated that he wanted this to be a truthful process and Mr. Greuber is informing the public that the Village has too many state mandates and that’s why the Village should dissolve, he wanted to know of all the mandates because he is aware of the mandates for the water system which would need to stay in place but wondered if Mr. Greuber knew of others he did not have knowledge of. Trustee Tomassi commented that the Village of Odessa is in a better position than some of the townships because we do have a Planning Board and a ZBA Board in place. REPORTS: DPW REPORT: 2nd Plow is up and running, CJ’s Kustom found it to be something simple and was able to connect it quickly. Dump Truck tires – need to purchase four new tires, found two brand new tires without rims in DPW garage that Supt. Jaynes purchased December 2008 that will be put on the dump truck since all six tires are in bad shape. Damage to pickup truck by Worker Wheaton, received two quotes, insurance deductible is $1000; quote to repair instead of replace is $800. After discussion the Board decided to fix the truck within DPW. Salt Status – Due to the snow and colder weather we have gone through the salt previously ordered, and ordered another 35 tons. Clerk Pierce stated budgetwise we are fine since we are paying State contract prices which are considerably less than what we had paid in the past. Water Meters – We ordered a half dozen due to going through our stock with water customers having meters that are full of calcified material. BUILDING INSPECTOR: No Report JUSTICE: Clerk Pierce informed the Board that the JCAP grant has not updated the Justice with the funds as of yet, but the Town is moving forward with Phase 1 which is the Town Hall remodel. Resolution 52-2009 PLANNING BOARD: No Report FIRE DEPARTMENT REPORT: 1st
Asst. Chief Tomassi reported; Fire Department minutes for December in Board member binders. Need approval by Board of new member Todd LaRow. Resolution 53-2009 Tanker updates; put items out of bid. Would like the Board's approval to allow the line officers to accept or reject any bids that come in for the items out of bid. Resolution 54-2009 Tanker; new retreaded tires are on truck; tank and body are on order; the date of delivery is around the second week of February. Requested approval for a set of turnout gear; Board approved Purchase order 182729 for $1,452. OFD has submitted a FEMA grant for new turnout gear and a new gas detector. If FEMA grant is approved the new gear that has been purchased recently will be included in that grant. As part of the 100-year anniversary, the Fire department will be doing an event each month. In January Rick Churches stated they had a “game night” with a dish to pass before and it was small but went over well. CLERK-TREASURER: Resolution 55-2009 Resolution 56-2009 Approval of Minutes: Resolution 57-2009 OLD BUSINESS: Travel-Meal Reimbursement Policy – Board reviewed travel policy. Resolution 58-2009 Superintendant position – Set up interview for Friday at Noon. Environmental Management Council for Schuyler County – Board asked if Mr. Parker would like to serve, he accepted. Resolution 59-2009 NEW BUSINESS: Clerk Pierce asked for appointment of Election inspectors Althea Carpenter and Sandra Montgomery. Resolution 60-2009 Clerk Pierce asked for a resolution approving the polling place and hours for the March Elections. Resolution 61-2009 Clerk Pierce read a letter from the Dutton Library Board requesting the Board to accept the appointment of Bonnifer Schweizer and Judy Chamberlain. Resolution 62-2009 Clerk Pierce went over community room use and that it has increased and our current help once a week from Pathways doesn’t thoroughly clean the kitchen area and bathrooms and wanted the Board to consider hiring someone to come in to clean once or twice a month to keep things up. After discussion it was determined that they would like DPW to clean the building when there is an event during the weekend to make sure everything is clean. Community Room Applications: MAYOR: Mayor Pierce reviewed the information received from Verdin Clocks on a possible clock for the Village of Odessa commemorating the 100th Anniversary of the Odessa Hose & Chemical Company. Mayor stated this would be done through donations. CORRESPONDENCE: TRUSTEE COMMENTS: None ADJOURNED Motion to adjourn made at 8:49 p.m. by Trustee Crane, seconded by DM Decker. Respectively submitted by, Committee to Dissolve Village will circulate its petitions ODESSA, Jan. 20 -- The Committee to Dissolve the Village of Odessa will circulate petitions seeking registered voters' blessing for a study into possible cost savings that dissolution of the village goverment might create. The decision came at Tuesday night's Odessa Village Board meeting, at which several committee members were asked by Mayor Keith Pierce to proceed with the petitions -- both to determine local sentiment and, should pro-dissolution sentiment be prevalent, to help strengthen any application the village submits for grant funding of such a study. The petition drive had been put on hold by the committee -- a small group of citizens who started gathering recently in support of streamlining government -- after village officials had indicated they were proceeding with a grant application. Indications were that the Schuyler County Partnership for Economic Development would be helping in that effort, but board members Tuesday said SCOPED is not involved, though it might be in the future. Andy Parker, a spokesman for the Committee to Dissolve Village Government, said the group was "delighted" at the interest shown by the village toward a study, and would "telescope" its petition effort. "We had been planning to do this in a leisurely fashion, over months," he said, "but now we'll try to get it done sometime in February, to help support the grant application." Financing a study, Mayor Pierce said, would cost $45,000 -- 10 percent of which the village would shoulder even with the grant in hand. "I have reservations about the $4,500," he said. "I'd prefer the petition process go through to gauge the interest. Showing that kind of interest would also help us in securing funds." If the grant were rejected, he added, "There's no way we're paying $45,000." The meeting also dwelt on the future of the fire department in the event that the village government -- which owns all of the department's equipment and its building -- were to cease existence. Department spokesman Rick Churches described an effort 10 years ago to elicit information should the department form its own district and board of commissioners, but said the effort failed to find a cost-per-taxpayer figure. The other services of the village -- and the tax collection function -- would under dissolution fall to the Towns of Catharine and Montour. The village lies within both towns. Payment for the water system would continue to be the responsibility of Odessa residents, officials have said. Pierce opened the session on a high note, exclaiming he was "ecstatic to have this many people here, no matter the outcome. We're having a dialog." After a committee member had offered the village any help it might need in preparing the grant application, the mayor added: "This is how it's supposed to work." The good will was deflated near the end of the discussion, when Pierce and committee member Jeff Greuber debated Greuber's contention in a TV interview the day before that the village was beset by too many state mandates -- one reason he is in favor of pursuing the matter of dissolution. Said Pierce: "The only mandate is the water (system). You said part of the reason you want to dismantle the village is mandates. Don't tell the people of the village that we have to do things we don't have to do. It's not true." Responded an agititated Greuber: "I disagree ... My position is my position." Assistant Fire Chief Mike Tomassi also confronted Greuber with the assertion that Greuber is "trying to dismantle history." "I'm not trying to dismantle history," he responded. "History is history. It will always be there. It would just be part of a town instead of the village." Photos in text: From top: Mayor Keith Pierce and committee members Andy Parker and Jeff Greuber Sheen Housing Foundation notice The following was sent to the Village of Odessa by the Sheen Housing Foundation, alerting officials that the foundation has "funding available for income-eligible homeowners experiencing a repair or accessibility need as well as first-time homebuyer programs and foreclosure prevention programs." If you are a homeowner who might benefit from receiving grant money to repair your home in order to remain in your home, there is money available for this purpose. This is an opportunity to have repairs done to your home such as a new roof, new furnace, new windows, insulation, new siding, or upgrade plumbing and/or electrical. Your cost, as the homeowner, would be either ZERO or 40% of the total cost, based on your income and the number of people in your household. For more information, call Sheen Housing Foundation, which is a non-profit agency that administers home repair grant monies for low-income families, persons with disabilities, veterans and seniors (persons 60 years of age or older). They can be reached at (585) 657-4114. We have homeowners in the area who are already taking advantage of this opportunity. Please call if you are interested. Odessa Village Board minutes: Dec. 21 The following are the minutes of the Odessa Village Board's Regular Meeting held on Dec. 21, 2009, in the Municipal Building Community Room. REGULAR MEETING The Regular Board Meeting of the Board of Trustee was held on December 21, 2009 at 7:30p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: Sally Hill (406 Speedway), Planning Board member Jason Edsall, John Senka of Senka Insurance. Mr. Senka reviewed the NYMIR policy for the current year and went over the partial refund we received on the initial capital fee that was needed to become part of NYMIR when the Village first joined. REPORTS: DPW REPORT: Cargill Salt – Mayor Pierce reported that half of the order has been delivered; the other half should be here in a week. Kevin States said salt that he had been storing for sale has been sold. Tree Removal on the corner of Merchant Avenue has been mostly completed. The large pieces are going to be removed by Tanner’s. Plow Status – Still down to one plow, may be sending the dump truck and plow to Beam Mack to look at. Board members wanted to see if someone local could look at it. Scrap metal paid for Christmas lights for around the building. Mayor Pierce stated that he and Building Inspector Kibbe went through
the DPW Building and found it is in better shape than they thought. The
building needs to be cleaned out and insulated and the furnace is in need
of repair; we need to see if it can be patched or must be replaced. Clerk
Pierce stated that Bub Wixson just came and maintained the furnaces; not
sure what work was done at the DPW Building. Eric is doing a good job plowing; the morning of the barn fire the hill was clear to the town line. BUILDING INSPECTOR: Several issues over at the Sydney Place; they are continuing to correct items and will be following up. Discussed issues in Chemung County about prosecuting individuals under Code laws; not sure how things work in Schuyler and would like clarification before going forward with issuing tickets. Asked if the Village Attorney could find out. Clerk Pierce will follow up. DPW was inspected and it is structurally sound. JUSTICE: Reviewed Report PLANNING BOARD: Mr. Edsall stated that the Planning Board is working on by-laws; there will not be a meeting in January. Asked who owned the property that the railroad is situated on. The Board stated they believed over State Route 224 that it is still State Property and that the property leading up to it is owned by a Blaha. FIRE DEPARTMENT REPORT: Chief Jelliff reported: Calls: 8 Fire and 11 EMS for total of 19 Fire Department minutes for November in Board member binders. Annual kids Christmas Party went well; thanks to Phil Barnes for playing Santa and to Trustee Thoman for helping. Texas Hollow barn fire: Great stop by the fire department. Thank you to all the Elves that helped decorate the building. Tanker – needs rear wheel tires; received three quotes and found out what state bid was; Parmenters for recaps $744 (includes mounting and recap), Tallmadge (recaps) $827.50; GCR can’t offer recaps, but gave cheapest tire at $1,160.80 and State Bid is $294/tire not recap total $1,176.55. Resolution 46-2009 Tanker: Chassis is in good shape. Members have been working on truck by doing light bar modifications and Joe Sidle cut the diesel tank down. All excess equipment has been removed and the fire department would like to have this equipment listed as surplus and bid out this equipment to put back into the capital account. Old Tanker: Would like to have the old tanker classified as surplus to put it out for bid. It would be sold as is and the fire department would like to have a minimum that would be determined once they were able to research it. Resolution 47-2009 Met with Vendors for quotes on new body on the Chassis that was purchased; Resolution 48-2009 Resolution 49-2009 CLERK-TREASURER: Clerk Pierce reported: Approval of Minutes: Resolution 50-2009 OLD BUSINESS: Superintendant position – Interviewed three people, wanted to re-advertise to see if we can get the best candidate possible. Interview committee members asked to have the resumes e-mailed to them to see if it is worth setting up a meeting to go over resumes. Environmental Management Council for Schuyler County needs a new Village representative. Along with the Joint Landfill Commission – deferred Travel-Meal Reimbursement Policy – Deferred Mayor Pierce discussed Mr. Wheaton and the policy that was passed regarding overtime during the weekends. Mr. Wheaton will be paid his overtime pay for the weekend water duty going back to when he started working forty hours. This should only be two hours each weekend. NEW BUSINESS: Community Room Applications: Resolution 51-2009 CORRESPONDENCE: Joint Landfill Commission Minutes TRUSTEE COMMENTS: Mayor Pierce – Looking into an energy efficiency grant for the DPW Building. ADJOURNED Motion to adjourn made at 9:00 p.m. Respectively submitted by Odessa Village Board minutes: Nov. 16 The following are the minutes of the Odessa Village Board's Regular Meeting held on Nov. 16, 2009, in the Municipal Building Community Room. REGULAR MEETING The Regular Board Meeting of the Board of Trustee was held on November 16, 2009 at 7:30p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: Larry Teeter (408 Speedway), Sally Hill (406 Speedway); Planning Board members Steven DeWalt and Cindy Emerson Larry Teeter – Questioned if the Village had received
the paper work on dissolution of Villages. Mayor Pierce responded yes,
Mr. Teeter asked the Board if they would be willing to conduct a referendum
regarding dissolving the Village. Mayor Pierce stated that at this time
the Board doesn’t have all the information, and are willing to discuss
it but not move forward without all the facts. ... Chief Jelliff brought
up when the Fire Department was researching becoming a Fire District instead
of a Village Department, but could not guarantee that becoming a District
wouldn’t raise their taxes. REPORTS: DPW REPORT: Quotes received for Chlorine Pocket Colorimeter – Three quotes received, HACH is currently the lowest at $352. This would make it easier to pick up chlorine in the water instead of trying to manually eye the color and determine the amount. Resolution 38-2009 Mayor Pierce brought up the research promised regarding asbestos at the DPW building and stated that in 2006 the Village had testing done and there were only trace amounts found in the floor tiles, the same tiles that are currently in the community room. Mayor Pierce informed the Board that Owen Place Paving had been completed and it has corrected the drainage problem. DPW fixed some of the things that the pavers left that needed to be corrected. Everyone is happy with it. Salt available from Kevin States – the Board would like to know if the Village couldn’t take receipt of all the salt if he would store it. Clerk Pierce will find out. DPW Mileage logs placed in agenda folder for review. Resolution 39-2009 FIRE DEPARTMENT REPORT: Chief Jelliff reported: Resolution 40-2009 Chief Jelliff reported he and Asst. Tomassi put the chain fence around the propane tanks in the back of the building. ZONING BOARD OF APPEALS BUILDING INSPECTOR: Written report submitted. Chief Jelliff stated he and Asst. Tomassi attended a Code Enforcement training regarding how the fire departments can help if at a call with regards to fire inspection issues. JUSTICE Resolution 41-2009 PLANNING BOARD CLERK-TREASURER: Clerk Pierce reported: Resolution 42-2009 Resolution 43-2009 Approval of Minutes: OLD BUSINESS: Environmental Management Council for Schuyler County needs a new Village representative. Along with the Joint Landfill Commission NEW BUSINESS: Community Room Application – Bauman Family 11/29/09 Noon –
7pm. - APPROVED Bulbs for Snowflakes, switching from regular bulbs to LED, higher cost, but will save money and last longer than other bulbs. Quotes have been received from three vendors and Holiday Designs has the lowest. Resolution 45-2009 Travel and Meal Reimbursement Policy – Board deferred to reword. CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made at 9:14 p.m. Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: Oct. 19 The following are the minutes of the Odessa Village Board's Regular Meeting held on Oct. 19, 2009, in the Municipal Building Community Room. REGULAR MEETING The Regular Board Meeting of the Board of Trustee was held on October 19, 2009 at 7:30p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30
p.m. OTHERS IN ATTENDANCE: Timothy Jaynes (3541 Steam Mill Road), Larry & Phyllis Teeter (408 Speedway), Kathy Cleveland (SR 224), Kate Serefine (401 Speedway), Larry Scofield (111 Hanlon Drive), Sandra Daley (Merchant Ave.) Mayor Pierce addressed the attendees; thanking them for attending the Board meeting and that Roberts Rules would be used and each person would be allowed to speak for a period of three minutes. Larry Teeter – Corrected the Board minutes regarding a quote he made. Asked for the total spent on the Jaynes Civil Service Section 75 Hearing; Mayor Pierce stated currently total to be $7,093.95. Teeter questioned Trustee Tomassi on the fact that she was worried about $400, then spending $7,000. Trustee Tomassi stated she was concerned about the lack of approval regarding the $400, not the spending of it. Stated he had done research on the water tank and that the water tank was built bigger than the Village needed and there would be no need to let it overflow. Mayor Pierce stated that former Supt. Jaynes overflowed it several times. Bryan Chapman – Odessa Fire Department
Mr. Chapman went through the forms that he was presenting to the Board in order to place the Public Access Defibrillator in service. Resolution 31-2009 Once all has been approved through the County and the State, the public will be informed that this building has a Public Access Defibrillator. REPORTS: FIRE DEPARTMENT REPORT: Chief
Jelliff reported: Resolution 32-2009 Updated the Board on the Tanker situation. The line officers and the membership have been in talks to purchase a new chassis and place a poly body on the chassis, they are hoping to do this with the funds already available in the account. NYS LENS Program Policy – Clerk Pierce explained and reviewed policy again and asked for a motion to approve the policy. Resolution 33-2009 Mayor Pierce thanked the Fire department for their great leadership during the Watkins Glen Fire the night before. DPW REPORT: BUILDING INSPECTOR: BI Kibbe submitted a written report. Working on Baptist Church area variance. Stop Order issued to Fowler Place Resident due to Propane Company didn’t obtain building permit and were actually placing the tank on the owner's septic. Complaint received, turned over to Schuyler Water Shed since it was a septic issue. JUSTICE JCAP Grant Update – Clerk Pierce stated we received a letter that looks like it’s a go. PLANNING BOARD CLERK-TREASURER: Resolution 34-2009 Resolution 35-2009 NYS Archiving Class on Indexing Minutes went well Audit went smoothly. Working on updating policies to submit to the Board. Approval of Minutes: Resolution 37-2009 OLD BUSINESS: Newsletter – Fall/Winter edition information to include: Christmas tree pickup, sidewalk cleanup, NEW BUSINESS: Trunk n Treat – Saturday, October 31st, requesting permission to close off Mitchell Place between Church Street and College Avenue approved. Meter Reader for Water System – Clerk Pierce informed the Board the reader will no longer be supported by Sensus due to the availability of the replacement parts. A quote was received, but will be going forward to obtain two other quotes. Community Room Application – Rita Decker 11/7/09 Noon to 7pm - Approved Community Room Application – Tiger Cub Den Meeting Wednesday (see Application) – Approved Community Room Application – Harriet Bailey 10/24/09 1-5pm Approved Mr. Teeter asked about the creek that runs over by Mitchell Hollow and stated it was dredged a while back and wondered if this could happen again; since it used to help keep the cellars in the area from flooding. Mayor Pierce said that we would need to bid it out; Trustee Tomassi asked about using shared services with local towns/village to assist. Mayor Pierce said he would look into it and get back to him. CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made at 8:31 p.m. Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: Oct. 5 The following are the minutes of the Odessa Village Board's Special Meeting held on Oct. 5, 2009, in the Municipal Building Community Room. SPECIAL
MEETING The Special Board Meeting of the Board of Trustee was held on October 5, 2009 at 8:00 p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 8:00 p.m. ROLL CALL: Mayor Keith Pierce - Present; Deputy Mayor Decker – Present OTHERS IN ATTENDANCE: Sally Hill, Jane & Timothy Jaynes, Larry & Phyllis Teeter, Kathy Cleveland, Jason Edsall, Cynthia Emerson ,Steven DeWalt, Bobby Decker, Bernie MacDougall, Paul LaRow, Tim Lindsley, Corey Vondercek. Mayor Pierce informed the Board that he had received quotes from Blades to repave Owen Place and to have the Pedestrian Bridge removed using CHIPS monies. Resolution 28-2009 Resolution 29-2009 Mayor Pierce informed the Board that the Odessa House owner Kevin Bailey would like to hold a fundraiser for Jody Darling on October 17th and he would like to close off the beginning of Church Street for vendors. The Board was fine with the closer if the store owners were okay. Mayor Pierce asked to go into Executive session for Personnel matters
at 8:09pm. Mayor Pierce addressed the public saying that this decision was not easy for the Board. Resolution 29-2009 Mayor Pierce then opened it up to the Public for comment. Mr. Jaynes stood up and thanked those that supported him and thanked Deputy Mayor Decker, stating that would be the only person he’ll be thanking. No other comments. ADJOURNED Motion to adjourn made by Trustee Thoman at 8:42 p.m. Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: Sept. 21 The following are the minutes of the Odessa Village Board's Regular Meeting held on Sept. 21, 2009, in the Municipal Building Community Room. REGULAR MEETING The Regular Board Meeting of the Board of Trustee was held on September 21, 2009 at 7:30p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: Sally Hill (406 Speedway), Darwin Terry Jr. (207 Speedway), Timothy Jaynes (3541 Steam Mill Road), Larry & Phyllis Teeter (408 Speedway), Kathy Cleveland (SR 224), Robert Harrison (404 Speedway), Jason Edsall (500 Speedway), Cynthia Emerson (110 Brooklyn Terrace). Mayor Pierce addressed the attendees; thanking them for attending the Board meeting and that Robert's Rules would be used and each person would be allowed to speak for a period of three minutes. He noted that if comments were in regards to the current proceedings involving Timothy Jaynes, that the Board could not respond, but welcomed any comments. Sally Hill – Read a letter she composed (see attached) Larry Teeter – Questioned how water is filled and why the tank was running over. Mr. Teeter expressed to the Board that they questioned a $400 bill that was never followed up on by Mr. Jaynes, but will suspend Mr. Jaynes and cost the Village residents money; and called the Mayor an embarrassment to the Village. Questioned how much the Tim Jaynes hearing is costing the Village. Mayor Pierce said the Board does not know at this time and will let him know when it is completed.
Mr. Robert Harrison – Questioned why the Welcome sign was upside down and rotting away. Questioned if the Zoning has changed that recreation vehicles and utility vehicles must be parked behind the home. He would like to have someone get back to him on the status and what would be done with the sign. Phyllis Teeter – Questioned if there was a weight limit on the Village streets, Mayor Pierce answered her question and asked Clerk Pierce to send her a copy of the weight limit. REPORTS: BUILDING INSPECTOR: BI Kibbe submitted a written report. --BI Kibbe submitted open permits to the Board members as well as new
building permit forms to help with ISO rating. Mayor Pierce explained to those in attendance who Bud Kibbe was and that Montour Falls and Odessa are in talks to combine position. BI Kibbe explained to the Board that he has submitted his resume to Elmira Heights for a full-time position, but will work out with the Village if that does come through. FIRE DEPARTMENT REPORT: Chief Jelliff reported: Calls: 7 Fire and 14 EMS for total of 21 DPW REPORT: Mayor Pierce reported: Eric Wheaton: Rearranging the garage to inventory. Met with EJ Prescott on obtaining quotes for meters and curbs, water lines. Fix the bumper on the dump truck. Problems with the oil dipstick; Mayor Pierce informed him to take it to CJ’s Custom to have it checked out. Mr. Teeter asked about the DPW Garage and if there was asbestos present. Mayor Pierce stated that they believed to be some in the ceiling tiles but they had been tested. Deputy Mayor Decker asked about fixing Maple Avenue, Mayor Pierce stated that Mr. Wheaton needed someone to assist in order to do the work and they are working on that. JUSTICE: Justice Goossen discussed the new format that the Justice will be submitting
monthly. Resolution 24-2009 JCAP Grant Update - Have not heard anything at this time. PLANNING BOARD: Jason Edsall asked the Board if attendance at the Village Board meeting is required, the Mayor stated no it was not required but was nice to have a member there to answer questions that may come up. Made Board aware that Lyle Goossen has resigned and Lou Cicconi is considering moving from an alternate to regular member. Mr. Edsall asked about the status of the Strategic Task Force; Clerk Pierce stated that since the Joint Village grant has been applied and made it through the first stage and Brian Williams from SCOPED would be starting pre-lim meetings that would serve the same purpose of the task force. Mayor Pierce asked the Planning Board members present to look into Mr. Harrison’s inquiry on the Recreational Vehicles being required to be behind the house. The Planning Board stated they would research. CLERK-TREASURER: Clerk Pierce reported: Resolution 25-2009 Resolution 26-2009 Clerk Pierce submitted to the Board a letter from the Library President thanking the Board for their assistance in the past and asking for accounting records in a timely manner. Clerk Pierce informed the Board that due to the year end and tax collection there is usually a couple of month lag and President Abraham is new to the Board so has not experienced the backlog. Clerk Pierce assured the Board that the Accounting will be caught up within the week. Clerk Pierce informed the Board that the Village will be host to the NYS Archives for an indexing minute’s seminar in the beginning of October. Auditors will be here next week to go over the last year Approval of Minutes: Resolution 27-2009 OLD BUSINESS: Parcel 87.16-2-13.1 donation – Have received the quit claim deed from Attorney Mattison, now need to have Mr. Allen sign paperwork. NEW BUSINESS: New Village signs – Mayor Pierce informed the Board that there are Village residents that want to redo the signs to the entrance of the Village. Board thought that this was a great idea. Clerk Pierce reported that Agway Energy contacted the Village regarding replacing NYSEG Solutions as a provider, the Board gave permission to research if this would save the Village money or not. CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made by Trustee Thoman at 8:51 p.m. Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: August 17 The following are the minutes of the Odessa Village Board's Regular Meeting held on Aug. 17, 2009, in the Municipal Building Community Room. REGULAR MEETING Mayor Pierce opened the meeting with the Pledge of Allegiance
at 7:30 p.m. OTHERS IN ATTENDANCE: Mayor Pierce addressed the attendees; thanking them for attending the Board meeting and that Robert's Rules would be used and each person would be allowed to speak for a period of three minutes. Noting that if comments were in regards to the current proceedings involving Timothy Jaynes that the Board could not respond, but welcome any comments. Sally Hill – Didn’t know why the Village
wasn’t informed of Tim Jaynes being let go, has a lot of questions
and understands they can’t be answered at this time. Has obtained
180 signatures from Village residents in favor of Tim. Doesn’t understand
why the Village residents don’t have a say in how their taxpayer
dollars are spent with regards to its employees. County Legislator Thomas Gifford: Representative from Council of Governments; information given on SCOPED finances showing that SCOPED spends more than it takes in. Mr. Gifford and Trustee Tomassi went over budget projections for SCOPED. Council of Governments is looking to take 4-5% of the Sales Tax revenue off the top to fund SCOPED, instead of the Villages, Towns, Schools, etc making a payment into SCOPED. The remaining monies would be split as it has been in the past, 75/25. Trustee Tomassi stated that the percentage is being reviewed. Mr. Gifford explained that the money will not be just handed over; it would be based on performance-based budget. Mayor Pierce wanted to know about the Town of Cayuta, since they don’t currently participate in the Council of Governments so by funding SCOPED the way it’s being suggested would force Cayuta Township to be involved. Mr. Gifford explained that SCOPED has done a lot for the community and just like Odessa found out, you need to ask what they can do for you. Board thanked Mr. Gifford for his time. REPORTS: FIRE DEPARTMENT REPORT: 1st Asst. Chief Tomassi reported: Resolution 21-2009 New Rescue Truck – Slide out tray – need to amend the previous resolution made to include installation fee. Resolution 55-2008Amended Fire Dept. outing went well. DPW REPORT: Harley Connelly Village of Watkins Glen – Report Water System Issues: Mr. Connelly went through the re-inspection done by Tom Klaseus from
Dept. Of Health. Eric Wheaton: Deputy Mayor Decker asked when re-seeding will be completed and if the shoulders will be fixed on Maple Avenue where it was paved? Mayor Pierce stated that the areas where there is grass will be re-seeded and the rest will have gravel to fix shoulders. Trustee Thoman asked that Mr. Wheaton be careful while driving; she received a complaint from a resident; also asked him to be aware of what he’s doing since he is being watched closely due to the current situation. BUILDING INSPECTOR: BI Seager submitted a written report. JUSTICE: Clerk Pierce explained Justice Goossen is still waiting for NYS Comptroller to inform him of what report he can provide to the Board. PLANNING BOARD: No members of the Planning Board were in attendance: Clerk Pierce explained about Mrs. Darling coming to the Board last month stating the Planning Board had told her it was up to Village. Received the minutes for the June 22nd meeting and found that the Planning Board had given her a list of items to do before approaching the Village Board; one of which was that she needs to speak to her sons and modify her will since in her will the property goes to her sons. CLERK-TREASURER: Received a call from Betsy Austin, who forwarded a message from Greg Lisk, a Village resident who has his water license and has offered his assistance to the Village if needed. Section 75 Hearing is set for August 28th at 2pm. Approval of Minutes: OLD BUSINESS: Chickens are at the Hicks residence. Time Clocks – Working well. Trustee Thoman asked DM Decker if it was easier to verify timesheets, she said yes it was. Relocation of Diesel Tank to Municipal Building Update – Waiting for pump that is on backorder, SP Wilson will provide the tank and pump at no charge. Once the pump and tank are set Bouille will come and install the electrical service. Parcel 87.16-2-13.1 donation – waiting to get a copy of the deed so Attorney Mattison can process a Quitclaim deed. ISO Classification – The previous inspection is for Building Codes and will only affect insurance on new buildings, this does NOT have anything to do with the ISO Fire Department rating, which is another area. ISO rep suggested taking the nine and asking for a reappraisal when New York State adopts the most recent Building Codes. We can not adopt Federal Building codes to meet this requirement. Trustee Thoman asked about the Lowes bill – the late fee was removed. She also asked if Twin Tier Landscaping had reimbursed the two residents for their damaged property – Clerk Pierce stated she had spoken to both residents and reimbursement was received. Trustee Thoman also asked if the Village had heard from Dalrymple’s regarding the water they used while paving County Route 14, Harley stated that if he received the dates they may be able to check on the reports to get a total. NEW BUSINESS: New Water customer request – 105 Fowler Place – Mr. Silk would like to get Village Water and has paid the $400 new service fee. Appalachian Regional Commission Joint Village Grant – Made it through the first approval stage. Brian Williams from SCOPED looking into starting meeting before approved to get a headstart. SCOPED – Clerk Pierce spoke with SCOPED and NYS EFC regarding the Water system, they suggested that we correct the old pipes that are in place, we can obtain monies through EFC Revolving Water fund; however we would need to pay for the engineer drawing of what would have to be replaced. Clerk Pierce stated that we have looked for the final water drawings and have not found anything. Clerk Pierce reported that the Community service youths have painted the hallway, re-mulched around the building. CLERK-TREASURER: Resolution 23-2009 MAYOR: Letter from Phyllis & Larry Teeter – Mayor spoke with Mr. Teeter regarding his letter in regards to Tim Jaynes. CORRESPONDENCE: TRUSTEE COMMENTS: Trustee Tomassi reported to the Board that Summer Recreation went well; they took advantage of the Youth Bureau program and Cooperative Extension programs. Clerk Pierce asked about a survey and the Board suggested sending it home next year at the end of the program. Trustee Thoman asked that it be noted that Sally Hill submitted signatures and five letters. ADJOURNED Motion to adjourn made by Trustee Thoman at 8:45 p.m. Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: July 20 The following are the minutes of the Odessa Village Board's Regular Meeting held on July 20, 2009, in the Municipal Building Community Room. REGULAR
MEETING The Regular Board Meeting of the Board of Trustee was held on July 20, 2009 at 7:30 p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: Village Informational Meeting – Fowl
& Livestock in the Village BI Seager suggested turning it over to the Planning Board and have them
research with other municipalities and come up with a plan on how to proceed.
Mayor Pierce questioned who would enforce, and the fine structure. Mr. Hicks -- wants to follow the 1936 ordinance that the chickens would
not be a nuisance. Trustee Tomassi stated that Mr. Hicks has a thought-out
plan, but the next person may not and the Village needs to have something
in place to prepare for that. Motion made by Mayor Pierce to enter Executive session regarding personnel issues at 7:58pm. Motion made by Trustee Tomassi to exit Executive session at 8:30pm. REPORTS: FIRE DEPARTMENT: Chief Jelliff reported: Tahoe – Hasn’t been sold, there is one local department seriously looking at purchasing it. Cell phones have all been upgraded on the new two-year plan with Verizon Wireless. Would like to set up a class to train everyone on the Public Access Defibrillator. Chief will work with Clerk Pierce to find a Saturday morning. Board asked that a call be placed to Boy Scouts and those that use the room regularly with the option to train on the machine. New Rescue Truck – Slide-out tray that was previously approved has been ordered; it is a custom-built tray. Poured concrete for the new diesel tank, the total cost was $187.00; original quote was $363, so the Fire Department saved money. Pump testing started last week. This is required annually; tanker is next to go. Tanker Truck had mechanical problem on a mutual aid call; new fan wires had to be installed. Fundraising: 8/8 – Chicken BBQ, 8/9 Hit the Boot Summer Outing scheduled for 8/15 at Catharine Park from Noon – Till. JUSTICE Clerk Pierce reported that the Town of Catharine has closed on 5182 Park Road in Odessa – Need a motion to allow the move of the Village Court to this location due to space constraints and to continue shared services. Resolution 11-2009 Clerk Pierce stated that the Village is eligible for the Judge Court Assistance Program (JCAP) Grant to remodel the property they purchased. The Village and the Town or eligible for $30,000 each, that doesn’t require a match. Resolution 12-2009 Clerk Pierce discussed the reporting changes of the Justice Report and what the Justice is and is not allowed to report. Justice Goossen is looking into what report he can provide to the Board. Resolution 13-2009 BUILDING INSPECTOR: BI Seager reported: BI Seager read his report to the Village Board Resolution 14-2009 Bud Kibbe will help with the transition in whatever the Board decides
to do moving forward. PLANNING BOARD: No members of the Planning Board were in attendance: Mrs. Helen Darling asked what the next step was as far as donating her property. Mayor Pierce asked if the Planning Board had been in contact with her and she stated no, that she was told to come back to the Village Board for approval. Mayor Pierce stated the Board had not been given an update since the June Board meeting. DPW REPORT: Supt. Jaynes Reported: Read Meters Fire Chief Jelliff asked when the DPW department started taking responsibility for the Fire Department's Flags. Supt. Jaynes stated he has always lowered them when U.S. Flag was to be lowered. Chief Jelliff asked if he had been informed that the EMS/OFD flags were the Fire Dept. property. Supt. Jaynes stated he did not, Chief Jelliff stated he had from Mr. Wheaton and Clerk Pierce. Supt. Jaynes stated that they were ripped and torn. Chief Jelliff stated he could have called and asked to remove flags, instead of taking it upon himself. Supt. Jaynes stated he did not have the Chief’s number. Chief Jelliff pointed out he had just stated he called him about the hydrant repair. Chief Jelliff requested it be in the minutes that from this point forward Supt. Jaynes contact him directly and not to speak to the other members of fire department regarding business matters. Trustee Thoman asked if Dalrymple’s had been contacted regarding the water usage from paving County Route 14. Supt. Jaynes stated no he had not had a chance to contact them. CLERK-TREASURER: Resolution 15-2009 Resolution 16-2009 Trustee Thoman asked if the two Village residents had been reimbursed for the damage from the tree company. Clerk Pierce stated that the check for Twin Tiers Landscaping would be held until she had confirmed with Mrs. Decker and Mrs. Crainey. Mayor Pierce questioned Supt. Jaynes about what was purchased on the Lowe’s bill. Trustee Thoman questioned why there was a late fee, and asked if we could have it waived. Clerk Pierce will check. Resolution 17-2009 LENS Program to check licenses has been set up, after discussion regarding who should be included in the program; the Board would like to write up a policy for the program. Representative from Odessa,Ukraine will be here on September 13th and would like to meet the Mayor, Board and local citizens. Tax Collection has started and going well. Approval of Minutes: OLD BUSINESS: OMCS Fencing and Parking Issue letter received from Supt. Frame regarding what had been done regarding Prospect Street parking. Notice Bergen trucks taking different routes. Time Clocks – Clerk Pierce stated the Time Clock was set up. Board asked that the Time Clock start being used Tuesday and a policy would be set up at the next meeting. Two Hour Parking on Main Street – Clerk Pierce spoke to Attorney Mattison and he stated that we could amend the Village Traffic law, but the Sheriff and State Police can write tickets based on the State Law since it is located on State Route 224. Relocation of Diesel Tank to Municipal Building – Tried to contact Shisler's Electric out of Ithaca at least three to four times and have not received a quote. Also tried to contact Beavers Petroleum with no response. Bouille’s quote is for $1,250 and the Board and Fire department agreed to a 75/25 split. Resolution 19-2009 NEW BUSINESS: Michael Allen, who owns a parcel off Main Street located near the Pedestrian Bridge, parcel number 87.16-2-13.1, would like to donate the land to the Village. Resolution 20-2009 Community Room Application – Catharine Democratic Caucus 8/6/09 7-9PM – APPROVED. Community Room Application – Keri Falk Benefit 8/15/09 9am–Till - APPROVED. Community Room Application – John Dorn 8/22/09 Noon – 11pm– APPROVED. MAYOR: Odessa Fire Department 100 Year Anniversary – Parade & “Old
Home Days” CORRESPONDENCE: TRUSTEE COMMENTS: Trustee Tomassi asked if all the Neopost leasing equipment had been returned. Clerk Pierce confirmed. Mayor Pierce made a motion to enter Executive Session to discuss personnel issues at 9:35pm. Mayor Pierce discussed with Supt. Jaynes the issues that had continued to occur; such as the banking of hours, and unauthorized overtime that was addressed at the last Board meeting. Mayor Pierce unanimously with the Board determined, due to the recent and continued actions of Supt. Jaynes over the past year, that he be terminated effective immediately. Supt. Jaynes applauded the Board and thanked them, that this has lifted a great weight off his shoulders. Motion made by Trustee Thoman to enter regular session 9:45pm Trustee Crane informed the Board that while taking Supt. Jaynes to his vehicle he thanked him and the Board for saving him $500. Board members questioned what this was pertaining to, Trustee Crane said Supt. Jaynes did not elaborate. Mayor Pierce and the Board informed DPW Worker Wheaton that Supt. Jaynes was dismissed. Board relayed that Mr. Wheaton will not move up to Superintendent position and in the interim will report to Mayor Pierce and Trustee Crane in the Mayor’s absence. Mr. Wheaton will increase hours, but will not go over 40 hours per week. The Board asked Clerk Pierce to contact Village of Watkins Glen for their assistance with shared services with regards to the Water department. ADJOURNED Motion to adjourn made by Trustee Thoman at 10:02 p.m. Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: June 15 The following are the minutes of the Odessa Village Board's Regular Meeting held on June 15, 2009, in the Municipal Building Community Room. REGULAR
MEETING The Regular Board Meeting of the Board of Trustee was held on June 15, 2009 at 7:30 p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: SCOPED: Brian Williams – Discussing ARC Application Resolution 1-2009 Motion made by Trustee Tomassi, seconded by Deputy Mayor Decker. RESOLUTION AUTHORIZING Whereas, the Village of Odessa is desirous of participating in development and implementation of a Commercial District Improvement Strategy for the Villages of Burdett and Odessa with SCOPED; and Whereas, the Appalachian Regional Commission's Area Development Program has grant funds available in FY 2010 to fund fifty per cent of the cost of such work, with the balance to be paid by a local match; Therefore be it resolved, that 1. Schuyler County Partnership for Economic Development will submit an application requesting up to $15,000 for this project, will be the lead agency, and will provide non-cash services related to the grant, including project management services, as well as meeting and office space as needed; and 2. The Village of Odessa commits up to $7,500, as needed, to this project; with the understanding that the application is contingent on the committed involvement and combined cash match of up to $15,000 from the Villages of Burdett and Odessa, and that these funds will be spent only if the grant and project are approved by ARC; Be it further resolved that the Mayor of the Village of Odessa is authorized to sign the documents necessary to make this application. Voted “YES” BY ALL REPORTS: Fire Department Report: Chief Jelliff reported; Tahoe – Haven’t sold, have a couple of local departments looking into financing. We may consider posting it on eBay again with more details than were previously reported. New Rescue Truck is currently in Cortland having the radios installed; hope to have in service after it is returned. Fire House Funding – FEMA is offering monies for new or modifications on fire department buildings; paperwork has just been made available and will be looking into it to see what is needed for the grant. Background Checks – Clerk Pierce spoke to Attorney Mattison and he strongly suggested getting this policy in place. Also previously Trustee Thoman asked what the liability is to the Village if something happens. Clerk Pierce explained that according to Attorney Mattison the Village would be held liable for anything that happened. Clerk Pierce explained that this would also give the Fire Department and Village more reliable information for denying someone’s application. Currently it is just an interview of the application made by two members of the Fire Department. As far as the Waiver form, Clerk Pierce is in contact with Phil Barnes to see what waiver form he has for his investigations. There was a motor vehicle accident with the Pumper and Chief Jelliff's personal vehicle while it was parked. A copy of the accident report was given to the Board. Chief Jelliff said that the accident report revealed some procedures they have instituted for the future. The damage to Chief Jelliff’s car was $1,500; the damage to the Pumper was buffed out by the Fire Department. Defibrillator cabinet is in and Bryan Chapman is working with the State to work on the program and to come up with the policies that are required to operate a Public Defib. July 6th are Physicals. Purchasing 10 more break-away vests from Graves Uniforms Fire Contracts are up and will be working with Clerk Pierce to send out new contracts; some of the boundaries are not correct on the Town of Cayuta contract. Bail out training was last Monday, will have another training for those not available. There has been a SOG put in place. New member Charlene Herrmann has joined the Fire department and been accepted by the Fire Department, needs Board approval. Resolution 2-2009 Pumpers will be going out for annual pump testing. Chief Jelliff asked if there was a Village policy on street closings; there were two incidents where Merchant Avenue was blocked off by the Tree Service Company. Mayor Pierce stated a policy is being put together where the Fire Department and the Sheriff’s office will be notified and will be in effect by the next meeting. Asst. Chief Tomassi priced out tool boxes for the Brush Truck. Three quotes obtained; Grainger $501.50 made of aluminum, Tool Box $239.99 which is steel and Northern Tool made of aluminum for $329.99. The Fire Department would like to stay with aluminum due to rusting issues in the past. Resolution 3-2009 Asst Chief Tomassi stated that Dana Bailey would donate his time to put in a concrete pad; the supplies would need to be purchased and would cost $363. This is being done to move the diesel tank from the DPW building to the Fire Department due to the new Rescue truck being diesel and the constant issue the Fire department has obtaining gas at the DPW building with the placement of the tank and the fact that it is a hand crank instead of electric. Mayor Pierce asked that three electrical quotes be obtained. BUILDING INSPECTOR: The Village Board read BI Seager’s report. Chief Jelliff stated he spoke to a couple of Code Enforcement employees that said that usually the State adopts the new building codes by the following year but it has not been done yet. Chief Jelliff suggested helping the homeowners; that maybe the Village adopt the National Code and be in compliance. Clerk Pierce will check with ISO to see if this could be done. If this is not done, the Village residents could be facing double premiums. JUSTICE Resolution 4-2009 PLANNING BOARD Mr. DeWalt from the Planning Board informed the Village Board that he had not heard any more from the Hicks. Deputy Mayor Decker stated that Bonnie and Fred Scott have not been contacted by the Hicks and would like to speak with them. Mayor Pierce asked Mr. DeWalt to contact the Hicks to ask them to speak with the Scotts. Mayor Pierce asked Clerk Pierce to send notification to the Hicks and Harringtons on Speedway to hold off on obtaining animals until Attorney Mattison can look into further. Mayor Pierce would also like to contact the Public Health office concerning chickens and toy goats in the Village. Clerk Pierce informed the Village and Planning Board that there is not grant funding for privately owned properties. Mayor Pierce asked Mr. DeWalt to speak to Mrs. Darling about her options if she would like to move forward. DPW REPORT: Supt. Jaynes Reported: Tree Service – All trees and limbs have been completed. Mayor Pierce stated there were issues with the Tree service company this time. Flowers were destroyed and property was damaged due to a hydraulic line being broken on one of the trucks. Supt. Jaynes stated that the grass so far is good. Supt. Jaynes stated that Twin Tiers stated that the Village could deduct the costs due to the Village residents; Trustee Thoman stated that the Tree Service should pay the residents directly and the Village would pay for the service in full. Mayor Pierce asked if Twin Tiers had contacted DEC regarding the spill of hydraulic fluid. Supt. Jaynes assured the Board he had. Supt. Jaynes stated that he thinks the diesel tank should stay where it is at the DPW barns. Mayor Pierce stated they will review what the best solution is and the cost of relocating. Back Brakes and Rotors need to be replaced on Dump Truck. Quotes received: Wolfe’s Garage (CR 10) $350, Jimmy Wolfe’s $346.68, CJ’s Custom $481.94, Parmenters $368. Resolution 5-2009 Trustee Crane stated that he was informed that Supt. Jaynes used the Village DPW truck to pull a vehicle out near the Odessa House. The Village Board stated that Village vehicles are not to be used for these purposes and Supt. Jaynes is not to assist during Village time. Supt. Jaynes stated that he felt that the areas the Board asked him to not mow should be mowed again. The Board asked how much time it was saving and he stated two hours. The Board stated that is a savings along with the gas and those areas can be brush hogged once or twice in the summer. Mayor Pierce asked about the call about bushes at the Evans property. Supt. Jaynes explained someone complained about not being able to see and he let this individual use the Village cell phone to make the call. This individual did not leave a name or phone number. Supt. Jaynes stated it was Mari VanOrdstrand. Banking Hours – Clerk Pierce submitted an e-mail from NYCOM stating that if banking hours are allowed that there needs to be a policy. Mayor Pierce stated that he did not agree to bank hours and that the Twin Tiers Landscaping was informed on three different occasions that they were to work during regular business hours. Mayor Pierce stated that there were at least two days that Supt. Jaynes worked over and did not call to get approval. Trustee Thoman stated that the policy is that overtime is to be approved prior to by the Mayor and that he should have called Mayor Pierce. The Board agreed for now that banking hours would be on a case by case and that when able that the time would be taken off during the pay week to prevent overtime. Therefore, if Supt. Jaynes worked over one day, he was to leave that many hours earlier during the remainder of the week. Trustee Thoman questioned what Supt. Jaynes had purchased at Lowes; he would look into. Supt. Jaynes stated he had a good conversation with Mrs. Evans regarding the trees. Trustee Thoman also stated that Mrs. Evans said it was a good conversation and there was no tension. CLERK-TREASURER: Resolution 6-2009 Resolution 7-2009 Approval of Minutes: OLD BUSINESS: Resolution 9-2009 Two Hour Parking on Main Street has been approved by the NYS DOT and signage has been put in place. NEW BUSINESS: Resolution 10-2009 --Community Room Application – Finger Lakes Chapter
NCHA 9/19/09 – APPROVED. CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED. Motion to adjourn made by Trustee Crane at 9:53 p.m. --Respectively submitted by Kristi A. Pierce, Clerk-Treasurer Odessa Village Board minutes: May 18 The following are the minutes of the Odessa Village Board's Regular Meeting held on May 18, 2009, in the Municipal Building Community Room. REGULAR
MEETING The Regular Board Meeting of the Board of Trustee was held on May 18, 2009 at 7:30 p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: PUBLIC: REPORTS: FIRE DEPARTMENT REPORT: Chief
Jelliff reported: New Rescue Truck will be here on Friday AM. Need to revise resolution
72-2008. 23 has a transmission overheating and is going in for service. Harrisburg Trip was successful, purchased small equipment that the department needed. Created a new box for 25 so that members don’t need to walk on equipment while in the back of the truck. Background checks – Met with Attorney Mattison; he would make up a waiver form for $300 and the membership would be willing to pay half of the cost. Trustee Tomassi would like to see if we can obtain a waiver form and create it ourselves. Trustee Thoman doesn’t see a need for background checks and wants to find out what the Village’s liability is if something happens. Trustee Tomassi stated we can sign up for DMV LENS program to keep up on license checks. The Board asked Chief Jelliff to draw up criteria for background checks. Mike Hynes has rejoined the Fire department and needs Board approval. Resolution 101-2008 Defibrillators have been received, need to order the cabinet. BUILDING INSPECTOR: JUSTICE Resolution 102-2008 Justice Goossen reported:
Mr. DeWalt from the Planning Board informed the Village Board that he had not heard any more from the Hicks. DPW REPORT: Highway Supt. Mathews also reviewed the parking issue on Mitchell Hollow
and Speedway and his suggestion was to grade it back to make room for
parking or more law enforcement. Resolution 104-2008 Trustee Tomassi asked about County using hydrants. Supt. Jaynes explained that County was using it for paving being done on County Route 14. Mayor Pierce asked if he is having them keep track of how many gallons they're pulling off our system for billing purposes and for audit purposes since the Auditors compare produced and used gallons. Supt. Jaynes stated he spoke to Rodney Jaynes at the County and that they would be billing for the water pulled. Trustee Tomassi asked if Supt. Jaynes had contacted the Fire Department to let them know that the hydrant system was being used. Supt. Jaynes stated no, Trustee Tomassi asked that the Fire Department be informed. The Board discussed getting a meter to place on hydrants for proper billing and asked Supt. Jaynes to obtain prices. The Board also asked that a Notification Policy be set up so everyone that needs to be notified will. Trustee Thoman questioned charge on cell bill for Supt. Jaynes, he didn’t realize it charged for the service and Clerk Pierce had since removed it. Mayor Pierce went over the mowing that is being done by DPW and came
up with the following mowing adjustments: Municipal Worker Wheaton made a suggestion that the DPW be allowed to purchase Breakaway vests. The ones the DPW currently has are solid and would make it hard to get out of if it was to get caught in the wood chipper. Clerk Pierce will ask Chief Jelliff since they just purchased these vests at the Tradeshow. CLERK-TREASURER: Resolution 105-2008 Resolution 106-2008 Asked for Newsletter Items: Mulch, Newsletter distribution, DPW Phone change, Rummage sales, picking up after dog, rabies clinic and spayed or neuter clinics. The Odessafile has invited the Village Board to the Top Drawer 24 party on May 27th. Approval of Minutes: Resolution 108-2008 OLD BUSINESS: NEW BUSINESS: MAYOR: CORRESPONDENCE: TRUSTEE COMMENTS: Trustee Tomassi explained that the Strategic Planning Team was still meeting and developing a plan on improving the Village of Odessa. ADJOURNED Motion to adjourn made by Trustee Thoman at 9:49 p.m. Respectively submitted by, Kristi A. Pierce, Clerk-Treasurer Odessa Village Board minutes: May 4 The following are the minutes of the Odessa Village Board's Special Emergency Meeting held on May 4, 2009, in the Municipal Building Community Room. SPECIAL MEETING The Special Emergency Board Meeting of the Board of Trustee was held on May 4, 2009 at 6:30p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 6:30 p.m. ROLL CALL: DPW: Resolution 98-2008 Mayor Pierce informed the Board that he had encountered issues with Mr. Hyer on Owen Place. Mayor Pierce informed the Board that Supt. Jaynes placed the sand bags at Mr. Hyer's property to divert water from his stairs, and the following day Mr. Hyer proceeded to use vulgarities toward Supt. Jaynes in telling him what he could do with the sand bags. Mayor Pierce explained he had stopped at Mr. Hyer's with Trustee Crane while it was raining and the little trench Supt. Jaynes dug is diverting the water and that he spoke with Mr. Hyer over the phone regarding his conversation with Supt. Jaynes. Mayor Pierce would like to have Highway Supt. Mathews come up to meet with him and Supt. Jaynes to advise the Village how to correct the road. The Board also asked Clerk Pierce to note the incident with Mr. Hyer and to update the Village Attorney. TRUSTEE COMMENTS: Neopost: Trustee Tomassi explained to the Board about the costs associated with the Postage meter. The total cost to terminate early from our contract from Neopost is $1000. Resolution 99-2008 Trustee Thoman asked that Motions or approval not be made via e-mail. If an approval is needed for a purchase, each Board member must be contacted personally. E-mail is okay to use for meeting notices, minutes or general information. Mayor Pierce called for Executive Session at 7:08PM to discuss personnel issues. Trustee Tomassi called for Executive Session to end 7:18PM. Trustee Thoman asked if there have been problems with the water due to her water being really black. Trustee Crane stated he has had to replace his filter twice in a month and a half. Supt. Jaynes stated he would look into. Trustee Thoman brought up the possible purchase of a time clock for the Village. Clerk Pierce will check Quill and Staples and Trustee Crane will see where Parmenter’s purchased their new one. ADJOURNED Motion to adjourn made by Trustee Thoman at 7:25 p.m. Respectively submitted by Kristi A. Pierce, Clerk-Treasurer Odessa Village Board minutes: April 20 The following are the minutes of the Odessa Village Board's Organizational Meeting held on April 20, 2009, in the Municipal Building Community Room. ORGANIZATIONAL
MEETING
The Organizational Board Meeting of the Board of Trustee was held on April 20, 2009 at 7:30 p.m. in the Village Community Room. Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: Moment of Silence for Keith Rounds, an active Fire Fighter who passed away. Swearing In Ceremony: Kelsey Jones – SCOPED: APPOINTMENTS: Deputy Mayor – Rita Decker Official Depositories: Official Newspaper: Watkins Review & Express for General filings – Hi-Lites for Special advertisements. Official Publicist: Odessafile – A. C. Haeffner Dates for Regular Board Meetings: Rules of Procedure for Board Meetings: State Law regulates, three of five members are required for a quorum. All executive sessions must be during public meetings. Annual Resolutions: -- Needed to authorize payment of public utilities and justice fees and designate official bank signors: Mayor, Deputy Mayor and Clerk-Treasurer and Deputy Clerk. -- Adopt IRS Mileage Rate currently set at 55 cents per mile. Resolution 87-2008 FIRE DEPARTMENT REPORT: Chief
Jelliff reported: Resolution 88-2008 Tahoe – No bids came in through the Bidding process.
-- Banquet went great. -- DPW Supt. Jaynes asked Chief Jelliff to contact DPW when using large sums of water as it sometimes disturbs the water system.
Mr. DeWalt from the Planning Board informed the Village Board that Mr. & Mrs. Hicks of 410 College Avenue would like to have 2 or 3 chickens, no Roosters, for eggs. The Planning Board informed Mr. & Mrs. Hicks that they needed to obtain neighbors' approval and bring it back to the Village board. BUILDING INSPECTOR: DPW REPORT: Resolution 89-2008 Discussed Paving bid from Blades, which was $27,300. County Highway Supt. Mathews advised Supt. Jaynes to wait for oil prices to come down. New Driveway approval for Leopold on Hanlon Drive. Board suggested sending a letter to the contractors in the area of what is required. 4/2 at 3am received a call from Franklins on Owen Place for water in basement, resolved issue. Received quotes from States Farms and Cookie’s Construction for
removal of all the debris from the water breaks that is at the DPW Garage.
Quotes were $585 and $420, respectively. Mayor Pierce suggested that Supt.
Jaynes use the Bobcat and dump truck to remove the debris to save money. CLERK-TREASURER: Resolution 90-2008 Resolution 91-2008 Property Tax Update – All property taxes have been collected! Approval of Minutes: Resolution 92-2008 Resolution 93-2008 Resolution 94-2008 JUSTICE Resolution 95-2008 Justice Goossen discussed with the Board the possibility of the Town
moving its court to Catharine Park. If this were to happen and if the
Village would want to continue joint courts, then the Village Board will
have to pass a resolution to hold Court outside of the Village limits.
OLD BUSINESS: Ceiling Repairs – The Board discussed this and tabled it pending Trustee Tomassi and Clerk Pierce researching Grants and SCOPED possibly having other funding possibilities. Resolution 96-2008 NEW BUSINESS: -- Spring Clean up “Odessa Pride Day” – Scheduled for
Saturday, May 9th from 8am to 1pm. Resolution 97-2008 CORRESPONDENCE: TRUSTEE COMMENTS: Trustee Thoman called for Executive Session at 9:20PM to discuss personnel issues. Trustee Thoman called for Executive Session to end 9:53PM.
Motion to adjourn made by Trustee Thoman at 9:53 p.m. Respectively submitted by Kristi A. Pierce, Clerk-Treasurer Odessa Village Board minutes: March 30 The following are the minutes of the Odessa Village Board's Special Meeting held on March 30, 2009, in the Municipal Building Community Room. SPECIAL MEETING The Special Meeting of the Board of Trustee was held on March 30, 2009 at 8:00p.m. in the Village Community Room. Deputy Mayor Decker opened the meeting with the Pledge of Allegiance at 8:00 p.m. ROLL CALL: OTHERS IN ATTENDANCE: BUILDING INSPECTOR: Resolution 84-2008 DPW REPORT: Resolution 85-2008 TRUSTEE COMMENTS: Payroll : When DM Decker is available she will sign off on Clerk Pierce’s timesheet and overall payroll. Mayor Pierce will be allowed to sign off on all others. When DM Decker is not available one of the Trustees will sign off. Resolution 86-2008 ADJOURNED Motion to adjourn made by Trustee Tomassi at 9:23 p.m. Respectively submitted by, Kristi A. Pierce Clerk-Treasurer Odessa Village Board Hearing: March 16 The following are the minutes of the Odessa Village Board's Public Hearing held on March 16, 2009, in the Municipal Building Community Room. PUBLIC HEARING A Public Hearing was held by the Village of Odessa Board of Trustee on March 16, 2009 at 7:00p.m. in the Village Community Room regarding the 2009-2010 Tentative Budget. Mayor Austin opened the Public Hearing at 7:00 p.m. ROLL CALL: OTHERS IN ATTENDANCE: NONE TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made by Deputy Mayor Decker at 7:30 p.m. Respectively submitted by, Kristi A. Pierce Clerk-Treasurer Odessa Village Board minutes: March 16 The following are the minutes of the Odessa Village Board's Regular Meeting held on March 16, 2009, in the Municipal Building Community Room. REGULAR
MEETING
Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: Recycling Bid Resolution 73-2008 Arborist Bid Trustees requested a letter be sent to Twin Tiers Landscaping stating the need to coordinate schedules with DPW. REPORTS: FIRE DEPARTMENT REPORT: Chief Jelliff reported; Minutes from the Fire Department Board of Directors meeting and Regular meeting submitted to Board members for their review. Discussion regarding the cost of installing the radios. Chief Jelliff contacted two other vendors. Original quote for 1,017.50from Marty Werzig is lowest. Resolution 75-2008 At the request of the Board regarding obtaining quotes for the paint
and detailing that will need to be completed on the new Rescue vehicle,
Chief Jelliff contacted three different companies, none of which responded
the request. Chief Jelliff asked the Board to approve the quote from D&T
Custom for $1,875. Cascade System FEMA Grant – Has been installed and training will
be held on Friday. Resolution 77-2008 Chief Jelliff informed the Board that they had a Fire Department member that has been with the Company for 55 years and still remains active. Chief Jelliff asked if it would be possible to a Proclamation be done recognizing Eugene A. Gardiner for his years of Service. Resolution 78-2008 ZONING BOARD OF APPEALS: BUILDING INSPECTOR: DPW REPORT: PLANNING BOARD CLERK-TREASURER: Resolution 79-2008 Outstanding Taxes – Only one parcel is still unpaid. Eccelston Property on Coddington Road has been sent to the Village Attorney for final notice. Budget Approval Approval of Minutes: JUSTICE Resolution 82-2008 OLD BUSINESS: Election – Everything is set for Wednesday. Building Maint. – Quote received from MRB Group for $10,000 and Hunt Engineers is $3000. After a discussion the Board decided to table until next month. NEW BUSINESS: Resolution 83-2008 Mayor CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made by Trustee Pierce at 8:53 p.m. Respectively submitted by, Kristi A. Pierce Clerk-Treasurer Odessa Village Board minutes: Feb. 17 The following are the minutes of the Odessa Village Board's Regular Meeting held on Feb. 17, 2009, in the Municipal Building Community Room. REGULAR
MEETING
Mayor Austin opened the meeting with the Pledge of Allegiance at 7:31
p.m. OTHERS IN ATTENDANCE: Public: REPORTS: FIRE DEPARTMENT REPORT: Chief
Jelliff reported; Minutes from the Fire Department Board of Directors meeting and Regular meeting submitted to Board members for their review. Rescue Truck Update – should take two months to deliver. The membership has agreed to put the Tahoe HM-26 out for bid. Proceeds will go into the Capital equipment account. There will be a few extra costs such as radio installation and the slide out tray. Discussion regarding the cost of installing the radios. Received quote from a vendor on State bid for $547.50 for the radio with a total cost of $ 1,017.50, these are approximate costs since the vendor does not know the setup with the truck yet to estimate labor. Trustee Tomassi requested that the fire department try to get two more quotes. Discussed quote obtained from D&T custom to do paint and decal installation on new truck for $1,875. Board also requested two more quotes. Asst. Chief Tomassi in the past has spent several days tracking down other vendors with no response. Chief Jelliff stated they would see if they could find an easier way of getting quotes. Cascade System FEMA Grant – was delivered and Bouille should be in this week to hook the electrical into it. New members voted in by the membership: Andrew Hill and Corey Vondracek, need approval of the Board. Resolution 63-2008 Relay for Life Spaghetti Dinner went well, don’t have final numbers yet. State Chief’s Association contacted Odessa Fire Department regarding 2005 State legislation regarding V & T Law which allows fire department members without a CDL to drive the trucks in the Fire Dept. The actual law reads that if the lights and sirens are on then they can drive without a CDL, but when returning from a scene when they are not needed they can not have a non-CDL driver. Many departments were unaware of this and are now writing their Congressman/Assemblyman to correct this. Asst. Chief Tomassi has been in touch with State Senator George Winner office to see what he can do. Also, NYS DMV will also not give tests on non-register vehicles and this would apply to the Fire Departments since Emergency vehicles do not need to be registered, causing another problem on how to get their drivers to meet this requirement. The Fire Department will keep the Board updated. OSHA Unfunded Mandate: all interior fire fighters must be equipped with 40 feet of bail-out rope. Schuyler County met to combine their efforts to get a better price for the rope which comes with a rope bag that attaches to the air packs, the final cost is $86.88 per bag. The bail-out ropes are only good for one use and all interior firefighters will be trained. The County has purchased extra bail-out rope for training purposes. ZONING BOARD OF APPEALS: BUILDING INSPECTOR: DPW REPORT: Supt. Jaynes reported: -- CHIPS money will be down this year. CLERK-TREASURER: Clerk Pierce Reported: Resolution 64-2008 Resolution 65-2008 Submitted request to be placed in drawing for free work zone equipment for DPW through Cornell Local Roads Program. Request approved, drawing to take place the 18th of February. HISTORIAN In Kay Collins' absence, Clerk Pierce submitted request to allow for a morning meeting to obtain information on the history of the Village and to help gather information for the 100th year anniversary of the Odessa Fire Department. The Board approved the meeting. Approval of Minutes: Resolution 67-2008 JUSTICE Resolution 68-2008
Election – Clerk Pierce informed the Board that the following individuals had filed petitions and signed the acceptance of the nomination: Justice: Ronald Goossen, Jeremy Hoffman and Richard
Lewis Posting of the position and those running will be placed in paper two weeks in advance of the election. NEW BUSINESS: Resolution 69-2008 Resolution 70-2008 Community Room Use Applications: Schuyler County Cinderella Softball 3/7/09 11am-1pm -- Approved Discussion regarding the relationship with the Library and the Village after resolution was passed by the Library regarding Village DPW making purchases. Resolution 71-2008 Motion made by Trustee Tomassi and seconded by Trustee Pierce to accept
the following resolution made by the Dutton S. Peterson Library on 1/26/09: Parking on Main Street – Clerk Pierce stated that business owner Maria Eaton had asked if it would be possible to change the parking on Main Street to two hours. The problem started when 113 Main Street was changed to Residential and now renters of those apartments are parking on Main Street and taking away parking spaces from her hair salon. Clerk Pierce contacted State DOT Mr. Griffiths and he stated the Village needed to make the request to the State and an investigation would be opened by the State to research. After discussion the Board agreed to send a letter to the State DOT regarding two-hour parking on Main Street. Clerk Pierce explained to the Board that a resolution needed to be passed in order for the Fire Department to obtain a Bond for the new Rescue vehicle. Resolution 72-2008 WHEREAS, the Village Board of the Village of Odessa, has determined that
it is in the best interest of the residents of the Village of Odessa to
purchase said truck, all or in part, by the incurring of debt, and Motion made by Trustee Tomassi, seconded by Trustee Pierce. Voted “YES” BY ALL Motion Carried CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made by Trustee Pierce at 9:21 p.m. Respectively submitted by, Kristi A. Pierce Clerk-Treasurer Odessa Village Board minutes: Jan. 23 The following are the minutes of the Odessa Village Board's Special Meeting held on Jan. 23, 2009, in the Municipal Building Community Room. SPECIAL MEETING The Special Meeting of the Board of Trustee was held on January 23, 2009 at 5:15p.m. in the Village Community Room. Mayor Austin opened the meeting with the Pledge of Allegiance at 5:17
p.m. FIRE DEPARTMENT Resolution 61-2008 Resolution 62-2008 MAYOR: February Board meeting will be held on Tuesday, February 17th due to the President’s Day Holiday. Motion made by Mayor Austin to enter Executive Session to discuss personnel matters at 5:22pm. Letter was given to Supt. Jaynes on expectations due to personnel issues. Motion made by Mayor Austin to exit Executive Session and adjourn at 6:20pm. Respectively submitted by, Kristi A. Pierce, Clerk-Treasurer Odessa Village Board minutes: Jan. 20 The following are the minutes of the Odessa Village Board's Regular Meeting held on Jan. 20, 2009, in the Municipal Building Community Room. REGULAR
MEETING The Regular Meeting of the Board of Trustee was held on January 20, 2009 at 7:30 p.m. in the Village Community Room. Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30
p.m. OTHERS IN ATTENDANCE: Public: Motion made by Trustee Tomassi to enter Executive Session to discuss personnel matters at 7:37pm. Motion made by Trustee Pierce to exit Executive Session at 8:20pm. REPORTS: FIRE DEPARTMENT REPORT: Chief
Jelliff reported: Minutes from the Fire Department Board of Directors meeting and Regular meeting submitted to Board members for their review. Exhaust Fan – Chief Jelliff stated that approval
was needed for the rebuild on the motor for the exhaust fan for the tower.
Public Access Defibrillator – On State bid the Public Access Defibrillator is $1,374.75 and the cabinet costs $150. Chief Jelliff requested that the Board possibly budget for this in 09-10 budget. Chief Jelliff would be able to train the OFD members and the Village employees how to run the unit. Clerk Pierce mentioned that Bill Kennedy from Emergency Services suggested asking Wal-Mart for a donation toward the machine. Chief Jelliff stated he would take care of. Hydrant Research – At the request of the Board, Chief Jelliff talked to the Village of Montour Falls and Watkins Glen water departments and found that National Fire Protection Association (NFPA) has a publication you can purchase on Hydrant maintenance, flow testing and markings. Chief Jelliff stressed that this would be a good investment and would give the Village what it needs to maintain the hydrants. Resolution 53-2008 Building Roof Issue – Pillar on far end of building
is now showing movement so much so that the far bay door does not close
properly. Clerk Pierce stated she has been trying to get engineers to
get a quote, but is not having any luck. MRB Group out of Horseheads has
been contacted and will hopefully be here next week to review. Sponsoring Sweet Heart Spaghetti Dinner on Valentine’s Day to raise funds to the OFD Relay for Life Cancer Walk. 3rd Asst. Chief Jamie Gerdes has volunteered to be on the Planning Committee that is being put together by the Board. Cascade System FEMA Grant approved - quote from Safair Inc for $33,547, Fire Department would be responsible for 5% of cost. There still is a portion of the grant money requested that is unused and will be looking into getting additional supplies for the Cascade System to cover remaining grant monies requested. Resolution 54-2008 Replacement of Rescue Truck – Fire Dept. has obtained State Bid from Robert Green Truck out of Rock Hill, NY for a four-door crew cab. The fire department would like to move forward with the purchase and obtain financing through a four-year Bond with Chemung Canal Trust Company. Chief Jelliff stated they are looking into selling the Tahoe to help replenish the Capital Fund, but would like to have the membership's input before moving forward. They will also keep the old Rescue truck as a spare vehicle for the members to use to take to training. Resolution 55-2008 BUILDING INSPECTOR: Board stated that residents and businesses need to be contacted sooner and if they don’t call within a certain time period, then BI Seager should contact them. DPW REPORT: Booster Station fuses blown, had to call an electrician, but purchased fuse reader to be able to check ourselves in the future. Waste salt has not been available and may need more salt delivered before end of winter if this doesn’t change. New tires and new wiper assembly put on the dump truck. Trying to thaw the sand in the DPW building; may need to purchase more sand if this is not thawed. Replaced the block bearing in both salt spreaders. Submitted mileage log for pickup truck only. Went over DOH water system inspection. Read Joint Landfill meeting minutes to Board. Dump Truck Replacement – Clerk Pierce reported that the bonds available for financing a new dump truck would be less than the current annual budget if you went with the lowest State Bid price of $30,840.92.for the Ford F350. Supt. Jaynes stated that the Dump Truck would probably be good for another year if they replaced the manifold. Board tabled until February. Parmenter Invoice for tires – Supt. Jaynes stated he spoke to Joe Parmenter and the tires he purchased were on State bid and can not change. Mayor Austin stressed the need for Supt. Jaynes to get approval prior to making a purchase over his spending limit. CLERK-TREASURER: Resolution 56-2008 Resolution 57-2008 Approval of Minutes: Resolution 59-2008 JUSTICE The Board discussed abolishing the Village Justice – Trustee Tomassi stated the need to look at the Justice system currently in place. As the Town of Catharine houses the Justice for the Village and uses the same Justice, would there be a benefit to merging this function with the Town of Catharine. Clerk Pierce stated revenue has not met with the expenses incurred the last couple of years. Trustees Thoman, Pierce and DM Decker would like to see the Justice position stay and that with the election maybe they would see a change in the revenue if a new justice was elected. OLD BUSINESS: Election – Clerk Pierce informed the Board that a resolution needed to be passed to approve the election inspectors for the upcoming election. Resolution 60-2008 NEW BUSINESS: Budget Workshops – Clerk Pierce would like to set dates for Budget Workshops; Board requested an e-mail with available dates. Snowflake replacement – After discussion this was tabled. Community Room Use Applications Both Approved:. Melissa Hall – Buck Hill Rd – February 28th 3:30-6:30 –
B-day Party ZBA Board – Mike Tomassi – Stated they are waiting to schedule a meeting to review the application request from the Baptist Church for the Area Variance until BI Seager is back from vacation. Clerk Pierce also reported that the information was sent to Attorney Mattison for review. Motion made by Mayor Austin to enter Executive Session to discuss personnel matters at 10:11pm. Motion made by Trustee Pierce to exit Executive Session at 10:34pm. CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made by Trustee Thoman at 10:34 p.m. Respectively submitted by, Kristi A. Pierce, Clerk-Treasurer Odessa Village Board minutes: Dec. 15 The following are the minutes of the Odessa Village Board's Regular Meeting held on Dec. 15, 2008, in the Municipal Building Community Room. REGULAR
MEETING
Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: N/A Moment of Silence: Mayor Austin requested a moment of silence for former Mayor Robert G. Carpenter who passed away on December 2, 2008. REPORTS: FIRE DEPARTMENT REPORT: Chief
Jelliff reported; Financials as of 11/30/08: Checking: 26,984.71, Memorial 6,388.78, Foreign Tax 6,274.47, Estate 12,040, Training 335.35, CD 8,255. Children’s Christmas Party was well attended. OFD Fundraiser Breakfast – made $586. Chief Jelliff informed the Board how much he appreciated the Montour Moose Club since they have helped the Fire Department for several years and really appreciate being able to have the breakfast. Exhaust Fan Update – Chief Jelliff stated they are looking at a possible different route instead of rebuilding the motor. Ice Rescue occurred on 12/8, it was a good rescue and the ice rescue team did well, the Ice rescue team has been in place since 1996. Control Burn on Steam Mill Road on December 13th went well. Invited Board to Dish to pass for annual Fire Department dinner. Andrew Yessman has been voted in by the Membership pending Board approval. Trustee Pierce asked that the fire department bring a copy of the Fire Departments minutes for the Village’s records. Trustee Tomassi asked about hydrants and if an issue like Montour had
with the house fire and lack of pressure could happen in Odessa. Chief Jelliff asked about the responsibility of making sure the hydrants
are clear, the hydrant out front of the municipal building had a large
amount of snow on and around it that made access to it hard. Chief Jelliff stated he would research the responsibility of the hydrants. BUILDING INSPECTOR: DPW REPORT: Pump House – Ross Valve has made the repair and
is working fine. CLERK-TREASURER: Resolution 48-2008 Approval of Minutes: Minutes were tabled due to lack of quorum from previous meeting. JUSTICE OLD BUSINESS: OFD Bay Area Ceiling – Clerk Pierce stated the list of bidders OMCS gave do not handle small business/government contracts so research is being done to get three bids. Audit Procedures – Mayor Austin requested that the procedures that need to be in place per the auditors need to be written up and approved. Church letter regarding overpayment made to States Farms. Clerk Pierce believes so but will double check, Mayor Austin will check to see if a refund was issued to the Church. NEW BUSINESS: Election: Resolution 51-2008 Trustee Tomassi discussed considering abolishing the Village Justice position. This was tabled until next month after Clerk Pierce can contact NYCOM to see how to handle since the election is near. CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made by Deputy Mayor Decker at 8:54 p.m. Respectively submitted by, Kristi A. Pierce Clerk-Treasurer Odessa Village Board minutes: Nov. 17 The following are the minutes of the Odessa Village Board's Regular Meeting held on Nov. 17, 2008, in the Municipal Building Community Room. REGULAR
MEETING The Regular Meeting of the Board of Trustee was held on November 17, 2008 at 7:30p.m. in the Village Community Room. Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: Zoning Board of Appeals: REPORTS: FIRE DEPARTMENT REPORT:
Chief Jelliff reported; Rescue Truck went for inspection and required new brake lines and brakes. The truck committee is working on possibly getting a crew cab truck with utility box. The truck committee is also looking into trading the Tahoe in which has a current resell value of $15,000-$16,000. The time frame for replacement of the Rescue truck is two to three months. OFD benefit Chicken BBQ for Bobby Franklin grossed $1,200 and sold out in less than an hour. Proceeds will be going directly to Bobby Franklin Applying for a grant through the Tobacco Coalition for a Gator Vehicle for off-road rescue calls. This grant is completely funded through the Coalition and would not require a match by the Fire Department. BUILDING INSPECTOR: Discussed 113 East Main – Certificate of Occupancy is being given for the Mill Street side (Apt. 1). The apartment on the left side towards the Hair Salon has some work to be done to bring up to residential code. Fire Inspections are going slowly, everyone is feeling the crunch of recession and they are working on becoming compliant, but some items are costly and are taking longer to rectify. Baptist Church – Still working out schedules with Engineer firm out of Rochester will be meeting to discuss plans. DPW REPORT: Pump House – Ross Valve is scheduling for the
first week of December. OLD BUSINESS: OFD Bay Area Ceiling – Clerk Pierce stated that OMCS did not provide a list of engineers until late last week and would be sending out a bid soon. NEW BUSINESS: Community Room Application – David & Dawn Bauman 11/30/08 2pm-8pm. APPROVED. CLERK-TREASURER: Resolution 43-2008 Approval of Minutes: JUSTICE CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made by Trustee Thoman at 8:14 p.m. Respectively submitted by, Kristi A. Pierce Clerk-Treasurer Odessa Village Board minutes: Oct. 28 The following are the minutes of the Odessa Village Board's Regular Meeting held on Oct. 28, 2008, in the Municipal Building Community Room. REGULAR
MEETING Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: Mayor Austin - Present; Deputy Mayor Decker – Present OTHERS IN ATTENDANCE: Jason Edsall– Planning Board Jim Frame, OMCS Superintendent: Trustee Pierce asked what the school is doing about the Prospect Street fence repair. Supt. Frame stated that they do not want to close it off because several students use this access to get to and from school. Discussion was had with the Board and Supt. Frame on possible signage that could go up to deter people from parking near/on Prospect and utilizing the student and regular parking lots. REPORTS: FIRE DEPARTMENT REPORT: Chief Jelliff reported; Resolution 33-2008 OFD will be holding a benefit Chicken BBQ for Bobby Franklin on Saturday, November 8th. There will be another benefit on November 22nd held at the Montour Falls Fire Department. OFD kids Christmas Party will be December 7th from 1-3pm. HM-24 is out for service, estimated costs to repair $1,700, looking into truck replacement schedule. There currently is a 15-year replacement policy in place and we have established a truck committee to research options since the Brush Truck will be up for replacement also. HE-27 had problems with light tower, needed to be repaired because water damage had shorted out the tower. Bouille Electric is looking at the Exhaust fan motor in the tower. This has not worked for a while and with the trucks running in the winter inside more, there is concern. Control burn completed on State Route 13 and Oak Hill. The Oak Hill control burn resulted in a minor issue that the insurance company is handling. Discussion on a CPR class was had by Board and OFD; Chief Jelliff is certified to teach a CPR class. Trustee Thoman asked what Attorney Mattison had suggested about the letter that was sent to the Fire department and copied to the Village Board regarding former Chief Franklin and if a letter could be sent to Tompkins Trust Company Ithaca office concerning the part that the Odessa office employees played. Attorney Mattison suggested that if a letter were to be sent that it come from the Fire Department since it was sent to them directly. DPW REPORT: Resolution 23-2008 AMENDED Trustee Tomassi stated she was informed that the County and the other local municipalities do rent trench boxes when needed. Guardrails on Lower Foots Hill – Road has been graded and guardrail will go up this week, weather permitting. Montour will be flagging. Discussed Dump Truck replacement – all paperwork submitted to consider Switch-n-Go system is out of budget and not on State Bid. Board advised Supt. Jaynes to look at State Contracts. Mayor Austin requested that the handicap lines that are painted in front of the building be covered and the handicap signage for the front of building state it is a “Loading/Unloading” zone for handicap access. This is to be done prior to Election Day. Board will discuss future handicap parking for the spring. Mayor Austin requested to see the DPW Mileage logs for both trucks. Supt.
Jaynes stated he had not been doing them due to a conversation with her.
Mayor Austin explained that these are required and had told him when originally
issued that if he needed more room on the sheet or something changed to
bring it to Clerk Pierce for revision. Clerk Pierce explained that the
Fire Department does the same for the Tahoe. Clerk Pierce suggested to
Supt. Jaynes that as long as he stays in the Village that he doesn’t
have to write something every time he gets in the truck, but if he leaves
the Village he should write this down. Mayor Austin would like to see
his report at the next meeting. NYMIR came and did an inspection of buildings, everything looked good, and a report will be submitted by NYMIR. Truck inspection is due in November Weather permitting, DPW will be trimming bushes and trees at the Mothers Garden Point. Leaf Bags are going well, recycling a lot of them. Thanks to OFD for notice on control burn on Oak Hill and the water that was going to be used to fill tankers. Diesel fuel for tank at DPW barns. Off-Road Diesel was placed in the tank on the 16th. Supt. Jaynes flagged driver down since tank was empty, driver asked if it was off-road and Supt. Jaynes stated yes. Clerk Pierce explained to Board that when the tank was originally placed at DPW Barns it was off-road but soon found out that the OFD could not use off-road so Stewart Wilson was contacted and asked to switch to regular diesel and regular diesel has been delivered for the last two years. However, Clerk Pierce was unaware that the signage on the tank still stated Off-road, Stewart Wilson never changed signage. Clerk Pierce contacted Stewart Wilson’s on Saturday when OFD had stated the fuel was red indicating off-road diesel. On Monday signage was removed from tank and Tuesday regular diesel was delivered. BUILDING INSPECTOR: Mayor Austin read BI Seager's report. CLERK-TREASURER: Clerk Pierce Reported: Resolution 35-2008 Updated Board members on Loren Walp’s back problems that were aggravated again from previous injury dating back to November 2007. Mr. Walp was out on disability from 10/14-10/24. Workers Compensation is involved. Approval of Minutes: Resolution 37-2008 JUSTICE Resolution 38-2008 OLD BUSINESS: New Water Service Policy – Discussed setting a fee, plus the cost the Village incurred to hire contractor. Health Officer – Dr. Winkler needs to be installed as the Village
Health officer. Sidewalks –Mayor Austin explained that Clerk Pierce has received Watkins, Montour Falls and Van-Etten’s sidewalks laws and will work with Attorney Mattison to come up with a combined local law for sidewalks and bring it back to the Board. Public Access Defibrillator – Clerk Pierce stated that after speaking with Bill Kennedy of Schuyler County Emergency Management we are looking at other grants. Bus Drivers – College Avenue. Mayor Austin spoke to the supervisor at the bus garage and they do not want to reinstitute the one way on College Avenue and will consider changing their route to Church instead of College if it becomes a problem. OFD Bay Area Ceiling – Clerk Pierce submitted a quote from Hunt Engineering for their service; it will cost $3,000. After discussion the board decided to put engineering out for bid to follow process of getting at least three quotes. 113-115 East Main Street – Update – Clerk Pierce stated that there will be a public hearing on the Variance for this property on November 11th. NEW BUSINESS: Community Room Applications approved Clerk Pierce read an e-mail from Sharon Sidle of MacDowell Road asking
if they could get Village services since they receive Village Water. The
Board stated they would like to but there are many water customers outside
the Village and the Village wouldn’t be able to afford the increase. Clerk Pierce asked for a motion to close off Mitchell Place between Church Street and College Avenue for the annual Trunk n Treat that the Wesleyan Church holds in conjunction with the Fire Department, DARE officer and Odessa Lions Club. Resolution 40-2008 CORRESPONDENCE: -- SCOPED Minutes and Notice TRUSTEE COMMENTS: Mayor Austin called for Executive Session to discuss a personnel matter at 9:14PM. Motion Made by Mayor Austin to return to regular session 9:27PM ADJOURNED: Motion to adjourn made by Trustee Tomassi at 9:30 p.m. Respectively submitted by, Kristi A. Pierce Clerk-Treasurer Odessa Village Board minutes: Oct. 6 The following are the minutes of the Odessa Village Board's Special Meeting held on Oct. 6, 2008, in the Municipal Building Community Room. SPECIAL MEETING Mayor Austin opened the meeting with the Pledge of Allegiance at 7:02 p.m. ROLL CALL: OTHERS IN ATTENDANCE: DPW: Supt. Jaynes reported: Pump House – Need approval for work to be completed by Ross Valve. Quote is for $2,450.10; however Mayor Austin noted that the quote was from July and asked if price had been confirmed to still be good. Supt. Jaynes stated after discussing with Clerk Pierce, if Watkins Glen was to help with the work they wouldn’t be able to warranty it. Trustee Thoman asked if there was a warranty with Ross Valve. Supt. Jaynes stated he did not know. Resolution 29-2008 Trench Box – Supt. Jaynes stated that the County does not rent a trench box and he has contacted several other municipalities and they do not rent. Trustee Pierce asked if he had confirmed the quoted price with the Efficiency Production Company. Supt. Jaynes had not. Trustee Pierce explained to Supt. Jaynes that the Trench box was approved pending him obtaining this information and that the Board can not make decisions if they do not have all the pertinent information to make that decision. Supt. Jaynes stated he would follow up on. Guardrails on Lower Foots Hill – Supt. Jaynes submitted Chemung Supply’s quote for the guardrail work and asked for approval for proposal #1 which was in the amount of $9,198.00. Supt. Jaynes mentioned that DPW and the County had removed the guardrail and that Chemung would be starting work on the 20th so DPW has placed signs and markers on the road to make people aware. Resolution 30-2008 Sidewalks – Clerk Pierce reported that Bachert Construction quoted $16,000 for the 700 square feet that Supt. Jaynes had projected. Discussion was had with the Village Board and the Planning Board that the sidewalk ordinance should be updated before new sidewalk goes in. Clerk Pierce also informed the Board that Bachert stated due to the weather the sidewalks wouldn’t be able to be completed in 2008. The Board agreed to work on a sidewalk law and plan for sidewalks in the spring. Striping of Village streets – Trustee Tomassi stated that after speaking with Cornell Cooperative Extension's Local Road expert that the Village would need to conduct studies to show reason to stripe the roads in the Village. The Board also said after streets were marked most of the Village streets were not wide enough for striping. Trustee Tomassi was informed that once striping is done the Village would then be required to maintain it or the Village would be liable if an accident was to occur. Supt. Jaynes stated that he had spoken about the striping before and that it was his understanding that it would slow traffic down. Supt. Jaynes also thought the monies had been budgeted. Mayor Austin explained that the money may have been set aside for use, however if a greater need is found or budgets need to be tightened they are adjusted. Streets Continued: Trustee Tomassi asked if Supt. Jaynes had researched the laws regarding streets and signage that NYS has in place; Supt. Jaynes stated no. Discussion by the Board and Supt. Jaynes turned to following up and making sure that proper procedure and laws were followed when instituting projects. Trustee Tomassi stated that these contacts and laws she had spoken to and about are available to him. The guardrail supply was brought up that Supt. Jaynes should have contacted the State DOT concerning their box beam supply. Supt. Jaynes then informed Trustee Tomassi that the likelihood of the State DOT letting the Village obtain box beam through them would have been slim. Trustee Tomassi stated there was a good chance before NYS cutbacks. Supt. Jaynes replied to Trustee Tomassi by saying “You should have kept your nose out of it!” Trustee Tomassi asked for clarification, to which Supt. Jaynes repeated his comment. Trustee Tomassi requested Executive Session at 7:48pm for personnel issues. Regular session continued at 8:07pm. Trustee Thoman brought to the Board's attention that the earlier resolution
for the Chemung Supply job was incorrectly presented by Supt. Jaynes.
The quote that Trustee Thoman reviewed gave two proposals; number one
included costs if Chemung was to remove and replace the guardrail and
proposal two was if the Village removed the original guardrail and Chemung
replaced it; also included in the quote was cost for the replacement of
post, wiring and hardware that were in addition to the proposals. Supt.
Jaynes apologized for not reading more thoroughly. After discussion and
calculations made by Trustees Thoman and Pierce, Resolution 30 was amended
as follows: Village Dump Truck – Supt. Jaynes suggested that due to the CHIPS funds not being used for sidewalks this year that the money can be put towards a new truck for the Village and the Dump truck is in need of replacement. Mayor Austin and the Board agreed to have Supt. Jaynes come up with figures to include the total cost of the truck along with any additional equipment that would be needed and to come to the Board with the completed information by next Board meeting. Trustee Thoman also asked that Clerk Pierce check to see if the Village uses CHIPS funds if the sale of the current truck would need to be applied back to the CHIPS fund. Clerk Pierce will research. Trustee Pierce also requested the full amount so he could research leasing options available to the Village. CLERK-TREASURER: Resolution 31-2008 ZONING BOARD OF APPEALS Resolution 32-2008 COMMENTS: TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made by Trustee Tomassi at 8:33 p.m. Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: Sept. 15 The following are the minutes of the Odessa Village Board's Regular Meeting held on Sept. 15, 2008, in the Municipal Building Community Room. REGULAR
MEETING Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: Carl States Kathy Wich, Carol & Wellington Doane REPORTS: DPW REPORT: Resolution 23-2008 Leaf Bag Update – Clerk Pierce informed the Village we can purchase ½ a pallet from
Dano’s and shipping is including in the price. The Board agreed
to purchase ½ a pallet and to allow residents to pick up bags from
the Office or DPW Barns. Guardrails on Lower Foots Hill – Silverline has not responded to several calls. Supt. Jaynes has been in contact with Chemung Supply to provide a quote to replace guardrails. Trustee Tomassi inquired if Supt. Jaynes had contacted the State DOT for Shared Services. Supt. Jaynes has not. Trustee Tomassi will follow up with the State DOT. Pedestrian Bridge Update – Supt. Jaynes stated that Silverline can not get the crane into the space where the bridge is located and that they would like to cut the sections and pull it into the stream. Clerk Pierce stated this would have to go through DEC and Army Corps of Engineers with this new plan. Supt. Jaynes stated Schuyler Water and Soil Conservation has been contacted for help. Discussed Curb plan for Maple East and Merchant Street to help with drainage for this year and next two years including drainage that would need to be added. Dollar figures were not given along with plan; Supt. Jaynes stated they were given at August Board meeting. Clerk Pierce read back quotes from minutes, however Supt. Jaynes stated that it was not accurate number. The Board asked Supt. Jaynes to gather the cost and exactly what was needed to be done and present at next Board meeting. Mayor Austin stated that she and Trustee Pierce went around Village and stated that certain streets are in need of repair and that they would need to be included. Supt. Jaynes stated that roads would need to be widened. Trustee Tomassi stated that the State has set 20 feet wide for roads but the Village can make their own determination and that in certain areas you would not be able to make as wide as the State regulations Supt. Jaynes stated that markings on Church, Maple, Speedway, College and Cotton Hanlon have been laid out for striping. No cost figures were given to the Board to approve. Relayed that a senior citizen had inquired about DPW plowing drives for the elderly. Mayor Austin stated this would create a liability issue. FIRE DEPARTMENT REPORT: President MacDougall Reported BUILDING INSPECTOR: CLERK-TREASURER: Resolution 26-2008 Approval of Minutes: OLD BUSINESS: New Water Service Policy – Discussed during Mr. States conversation. Handicap Parking – The current striping for the handicap access does not meet regulations, until further options can be completed in the spring. The Board asked Supt. Jaynes to move the handicap parking back to its original location before the November elections. Discussed the snow flakes and the need to start replacing the bad ones. DPW will repaint for this year. Work Order Forms – Clerk Pierce submitted a Work Order form for the Board's approval. This will allow jobs to be tracked and other departments to file items that need to be addressed. Resolution 28-2008 Retirement Update – Clerk Pierce reported that Supt. Jaynes can file with NYS Retirement system through the Village if he discontinues his current withdrawal from the NYS System. He also can not go back to his start date for credit since he was drawing retirement. NEW BUSINESS: Public Access Defibrillator – Clerk Pierce asked the Board if they would support the Fire Department and the Village obtaining a Public Access Defibrillator possibly through asking for donations from local businesses. Trustee Tomassi mentioned that Senka Insurance Company might be able to assist with funding options. CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Motion to adjourn made by Trustee Tomassi at 9:47 p.m. Respectively submitted by, Kristi A. Pierce Sheriff Bill Yessman at the Aug. 18 Odessa Village Board meeting.
Odessa Village Board minutes: August 18 The following are the minutes of the Odessa Village Board's Regular Meeting held on Aug. 18, 2008, in the Municipal Building Community Room. REGULAR
MEETING
Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: Moment of Silence Sheriff Bill Yessman –
Crime in Odessa Sheriff Yessman reported that he has stepped up evening and overnight coverage in Odessa and will have a Bike officer riding through town. Hopefully the increased presence will deter the activities that have been occurring. Sheriff Yessman also encouraged residents to call the Sheriff’s department if they see or hear anything. Trustee Tomassi stated that some residents are interested in starting a neighborhood watch to help. Planning Board Members:
Cindy Emerson, Lou Cicconi REPORTS: DPW REPORT: Resolution 16-2008 Storm/Culvert Pipe on Owens Place received pipe will be installing soon. Curbing and Drain Inlets on Church Street – Received quotes, one for $24/linear foot with Village doing the digging $6,720; the other is $5,600 that will do all work necessary. For the DPW to do the work would cost around $7,412.69 which can come out of CHIPS monies. Trustee Tomassi asked how wide the streets need to be to have curbing. Supt. Jaynes stated that he did not know. Trustee Tomassi asked what the status of repairing the guard rails on Lower Foots Hill Road. Supt. Jaynes is working on Silverline with no response. Trustee Pierce was concerned if curbing was put in, then it was required that the Village needed a sewer system, what would happen to the curbing. Mayor Austin asked Supt. Jaynes to provide a three-year plan for all sidewalks, curbs, and streets. Involve the Planning Board and possibly the public. Also, need to look into replacing some of the trees that are being taken down. Found a drain inlet in Stadelmaier yards and cleaned it out. DPW will be placing cross-walk signs out during the first few weeks of school to remind drivers to drive slowly. Requested approval to purchase street name signs for $37/sign for 6 x 12 inch signs. Trustee Thoman approved purchase of signage up to $500. Contacted NYS Retirement and is eligible for Retirement if he stops his current retirement. Mayor Austin asked Clerk Pierce to look into. Discussed Joint Landfill meetings and the fact they are not able to locate the agreements with the municipalities for how long this is to stay open. Supt. Jaynes stated that he has been requesting the purchase of a Trench Box for ten months with no resolution. Trustee Tomassi asked what the results are from Village of Montour Falls. Supt. Jaynes stated that the Village will be borrowing Watkins Glen’s Trench Box and will not be going forward with a shared service with Odessa. Trustee Pierce asked what the final cost would be to the Village and if three quotes were obtained. Trustee Tomassi asked what it would cost to rent a trench box, being concerned about storage and transportation of the Trench box. Mayor asked Supt. Jaynes for the cost of rental and purchase of trench box for next meeting. Chief Jelliff stated from a safety issue that the extraction equipment would take at least 30 minutes to get equipment and someone on site for a rescue. Mayor Austin asked Supt. Jaynes whether the areas he graded will be re-seeded. Supt. Jaynes stated no. Mayor Austin asked that grass not be mowed into roadways and sidewalks. Trustee Tomassi inquired if all the guards were being kept down on the mowers, Supt. Jaynes affirmed that this was being done. Mayor Austin mentioned a letter Supt. Jaynes had requested of Senka Insurance regarding issues pertaining to the Hydrants and the Fire Department. Mayor Austin stated that is was Clerk Pierce that was to request the information. Chief Jelliff inquired as to why the Fire Department was not contacted regarding inquiries. Chief Jelliff also explained the way the hydrant system works and that contamination by using a fire hose would be non-existent due to how the hydrants operate. Mayor Austin asked that if Supt. Jaynes or the Fire Department has issue with one another, they bring it to the Board. FIRE DEPARTMENT REPORT: Chief Jelliff Reported: July Calls: 14 Total calls- 10 Medical, 4 Fire Addressing security issues by tightening security in the building with the start of changing codes to building. New codes will be given only to regular and emeritus members; juniors will no longer be given the code. Maintenance has been done on 23 and 26 as well as the Tanker. Fundraisers – August 9 – BBQ and 10th will be Hit the Boot. Went well, would like to thank everyone for their support. Mayor Austin suggested placing it in the newsletter. Annual Outing 8/16 went well, with Mecklenburg winning the Softball game. Discussed having a lease with Schuyler Ambulance to fill
the Oxygen bottles. Purchased an Arrow stick for M-25 for traffic safety reason. Asked about “Work Orders” being set up again in the Village for things around the building and streets. Mayor Austin asked Clerk Pierce to set one up. Asked the Board to look into the Building issue in the Bay area of the Fire Department. There is now a gap of four inches and are concerned about the structure. Mayor Austin asked Clerk Pierce to have someone inspect it. Discussed changing the policy of filling swimming pools since it is covered by the insurance. Chief Jelliff will bring it back to the membership. BUILDING INSPECTOR: BI Seager Reported CLERK-TREASURER: Clerk Pierce Reported: Resolution 18-2008 Resolution 19-2008 Approval of Minutes: JUSTICE: Resolution 21-2008 OLD BUSINESS: Parking Issues & Fence on Prospect – Mayor Austin spoke to Supt. Frame and he stated during the Athletes and Coaches meeting they would announce that there is to be no parking and the fence will be fixed. New Water Service Policy – Board asked if Supt. Jaynes had obtained per Linear feet installed pricing to building new policy/law. None had been obtained at this time. Need numbers for September meeting. Street Ordinance Weight Limits -- Clerk Pierce presented Board with Local Law 1-2002 with regards to street weight limits. Board noted that heavy trucks are allowed for deliveries. Clerk Pierce brought up that the Swartout property has been in the Village at least since the 1970’s. NEW BUSINESS: Health Board – Clerk Pierce stated that Town Clerk Hoffman contacted the Village regarding putting together a possible Health Board such as Town of Montour and Village of Montour Falls has. Clerk Pierce also stated that according to NYCOM the Village is required to have a Health Officer in place. The Board would like to research what the Health Officer is getting paid in other municipalities. Vacancy on the Schuyler County Environmental Council – Mayor Austin asked if we could place it in the Newsletter. Request for Schuyler County for the Hazardous Cleanup day to loan the Village dump truck and driver to take waste to landfill in Elmira. Resolution 22-2008 CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED: Motion to adjourn made by Trustee Tomassi at 9:25 p.m.
Kristi A. Pierce Odessa Planning Board needs new blood ODESSA, July 22 -- The Odessa Planning Board is without a chairman and has two vacancies -- matters raised at Monday night's Village Board meeting. Planning Board members Cindy Emerson and Lou Cicconi told the Village Board that they need guidance from the trustees as to the direction they should take, especially in light of the recent resignation of Planning Board chairman Jeff Greuber. The only other member of their group is Stephen DeWalt, who was not present at Monday's session. The Planning Board has had little to do in recent months, and so the question was raised as to the need for it. Mayor Betsy Austin said the village needs it "in place," even if its activities are limited. Both Cicconi and Emerson said they didn't feel as though they "are in a position to take over leadership" of the Planning Board, although they might consider a co-chairmanship. They were unsure of DeWalt's feelings on the matter. Both agreed, in Austin's words, to "hold tight until you are needed," while DeWalt and other parties are contacted about future service on the planning unit. In other business, the board: -- Accepted a letter of resignation from Dr. James Norton as Village Health Officer, effective Sept. 1. The trustees indicated they will ask Dr. James Winkler to succeed Norton. -- Heard that the removal of the walking bridge over the creek has been postponed until September due to a backup in work undertaken by the County Highway Department -- which will remove the old structure in conjunction with the Village Department of Public Works and Silverline Construction. -- Heard from the fire department that its annual Hit the Boot Campaign -- which seeks donations during NASCAR Week -- will be at its most visible on Sunday, August 10th, when firefighters take up positions at either end of the village, collecting money from passing motorists. The department's annual race-week barbecue will be held on Saturday, August 9th at the Municipal Building. Photo in text: Trustees Keith Pierce and Robin Thoman confer before start of Monday's session. Odessa Village Board minutes: July 21 The following are the minutes of the Odessa Village Board's Regular Meeting held on July 21, 2008, in the Municipal Building Community Room. REGULAR
MEETING The Regular Meeting of the Board of Trustee was held on July 21, 2008 at 7:30p.m. in the Village Community Room. Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE:
PUBLIC: Discussion led to ask what the laws were regarding weight limits on Village streets due to the heavy equipment that Farmers sometimes run down Village Streets. However, farm equipment is believed to be exempt from these laws. Mayor Austin stated she would contact Superintendent Frame and discuss the issues regarding the fence and parking. Mayor Austin asked Clerk Pierce to check on Weight Limits on Village Streets. PUBLIC (continued): William Kennedy – Schuyler County Emergency Management
– Hazard Mitigation Resolution 7-2008 WHEREAS, the Schuyler County Plan has been prepared in accordance with the Disaster Mitigation Act of 2000 and 44 CFR Part 201; and WHEREAS, Village of Odessa is a local unit of government that has afforded the citizens an opportunity to comment and provide input in the Plan and the actions in the Plan; and WHEREAS, Village of Odessa has reviewed the Plan and affirms that the Plan will be updated no less than every five years; NOW THEREFORE, BE IT RESOLVED by Village Board that Village of Odessa adopts the Schuyler County Plan as this jurisdiction’s Natural Hazard Mitigation Plan, and resolves to execute the actions in the Plan. ADOPTED this 21st day of July 2008 at the meeting of the Village Board. Motion Made by Trustee Tomassi, seconded by Trustee Thoman. Voted “YES” by All. Motion Carried. Lisa Kinner – S2AY Rural Health Network (Family &
Child Health Plus) Resolution 8-2008 Planning Board Members: Cindy Emerson, Lou Cicconi BID OPENING: STREETS BIDS: Morgan Logging & Excavation: $ 7,980 States Farms & Construction: $ 2,875 Supt. Jaynes presented to the Board that if the DPW was to complete the work it would cost approximately $1,000 in labor costs and $1,500 in Gravel. DPW has worked with Town of Montour for their Grader and Town of Catharine for the Roller needed. Resolution 9-2008 REPORTS: FIRE DEPARTMENT REPORT: June Calls -- 23 Total calls -- 18 Medical, 5 Fire The Tahoe and the Pumper were in a minor accident and the Tahoe will require some work to correct. The Pumper just needs to be buffed out and will not require major repair. New Member needing Board approval – Eric Wheaton Resolution 10-2008 Mayor Austin asked the Fire Department what the policy is for filling pools for Fire Department members. 1st. Assistant Chief Tomassi stated that the OFD will fill member’s pools if needed. Discussion regarding putting a policy in place was discussed by Village Board members and public. Discussed need for notifying DPW when pools are filled; Mayor Austin asked to put in next newsletter for residents. Need to further research liability issue for filling pools. Building Inspector Seager suggested that the code enforcement information be included in the policy so that all information is on one policy. BUILDING INSPECTOR: Read report submitted to Board Notified Board that Myrone Rosh was terminated from Commonwealth Electrical and should not be used for inspections in the Village. Board asked Clerk Pierce to ask Attorney Mattison what the Village can do to inform the public. DPW REPORT: -- Air Conditioner for Clerk’s office was installed. Questioned water line responsibility on water lines that are outside of the Village. Need to locate Water maps to find end of lines. Storm/Culvert Pipe on Owens Place needs to be replaced; it will cost $500. Board approved. Bridge Removal will occur in September. Received payment from Bergen for Speed limit sign that was damaged. Working on Drain Inlet on Hanlon and Speedway. CLERK-TREASURER: Resolution 11-2008 Resolution 12-2008 Presented Water Fund CD 3701441 rolling on 7/23/08 and suggested a four month roll at 2.05%, Approved. Gross Utilities Tax – NYSEG sent in $5,110.43 for one year of taxes. NYSEG will be submitting on a quarterly basis. Informed the Board the need for an extra payroll to process the Summer Recreation employees on August 8. Approval of Minutes: Resolution 13-2008 Mayor Austin asked that Clerk Pierce complete minutes within two weeks of meeting. JUSTICE: Resolution 14-2008 OLD BUSINESS: Southern Tier Tobacco Awareness – The Board agreed to monitor this, but the Dandy does not have the tobacco ads that the other stores do. Retirement Update – Clerk Pierce contacted Attorney Mattison and he agreed that the Village can not legally start another retirement system once the NYS & Local Retirement System is in place. Time Warner Cable Franchise – Mayor Austin requested a letter be sent to Time Warner discussing the problem current customers are having. Resolution 15-2008 NEW BUSINESS: New Timesheets – Time Keeping Policy – New Timesheets were issued adding Time In and Time Out. Mayor Austin stated there is to be no overtime with the exception of Water, Snow or Act of God. Fireworks in the Village – There has been a report of fireworks coming from the Wallenbeck apartment, the Board requested that a letter be sent to Mr. Wallenbeck so he may inform his tenants. Retirement Letter from Dr. James Norton was received to be effective September 1, 2008; the Board would like to ask Dr. Winkler if he would consider being the Health Officer for the Village. MAYOR: Mayor Austin received a letter from Mrs. Jody Swartout requesting to have her property located at 140 Mitchell Hollow Road be taken out of the Village. Discussion with DPW found that the Village is mowing and plowing in that area and removal of the property would be researched. Mayor Austin received a call from Katherine Wich regarding the rumor that the Village is looking for property for a DPW Building on Fowler Place. The Village is not currently looking into property. Received a letter regarding a lawsuit involving Verizon, but the Village does not have a Franchise agreement with Verizon so it does not affect us. CORRESPONDENCE: SCOPED Minutes and Notice TRUSTEE COMMENTS: Joint Landfill – question was asked how long the landfill needs to be open and what does each municipality pay and how long does this need to be paid? Clerk Pierce will send a letter asking. ADJOURNED Motion to adjourn made by Trustee Tomassi at 9:27 p.m. Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: June 16 The following are the minutes of the Odessa Village Board's Regular Meeting held on June 16, 2008, in the Municipal Building Community Room. REGULAR
MEETING The Regular Meeting of the Board of Trustee was held on June 16, 2008 at 7:30p.m. in the Village Community Room. Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: PUBLIC: Cassie Coombs – Southern Tier Tobacco Awareness Community (STTAC) Partnership Program Coordinator went over the program that STTAC is currently trying to enforce. They are working to prevent Tobacco ads being posted in and outside of stores where children can see them and be tempted by. Ms. Coombs gave out a brochure showing that the average number of tobacco ads in Schuyler County is 21.8. STTAC has sent out letters to the businesses requesting the ads be removed or reduced in number. So far six retailers have reduced or rearranged their advertising. STTAC is asking that the Village pass a resolution to prohibit such signage in the Village. Trustee Pierce doesn’t feel that it is the Village’s responsibility to tell the businesses how to advertise and run their businesses. Mayor Austin stated she would like to see how many signs are at the Dandy in town to see if they fall in the 21.8 average cigarette ads. Mayor Austin thanked Ms. Coombs and the Board will look into and review at the next meeting. BID OPENING: Fire Department Drain Bid – No Bids Received. DPW John Deere 318 – Bids Received; Resolution 1-2008 REPORTS: FIRE DEPARTMENT REPORT: • May Calls: 13 Total calls -- 11 Medical, 2 Fire Resolution 2-2008 • Mayday Class went well. • Reviewed the Tahoe Report information. 9/3/07 -5/19/08: 4,586 Miles driven and 388.20 gallons of gas used. Reviewed Chief Franklin Miles from 1/1/07-9/2/07: 4,785 miles were driven, he did not record gas used. Chief Jelliff noted that it is used mainly for classes. • The Emergency Response Software is going well and they will be purchasing a stand to have a monitor at the front of the bays that drivers can see while waiting for a crew. • EMS Truck needs some body work done, will obtain three quotes. • Mayor Austin asked what could be done with opening burning and are the little chimney fireplaces outside allowed. Chief Jelliff stated that if they are cooking it is allowed. BUILDING INSPECTOR: DPW REPORT: Resolution 3-2008 -- CHIPS work – discussed getting shoulders and ditches completed. For the DPW to complete the job the estimate for using a tracker for one month would be $2,475, Trencher $85/day and a Walk Behind Roller $900/month. Guardrails would need to be placed on Texas Hollow Road. Board asked that the shoulder and ditch work be put out to bid. -- Discussed sidewalks and quotes, the Board would like to see this put out to bid also. Questions arose regarding whether or not the Village would get any monies from the Safe Routes to School Grant that the County put in for. The results will not come until September. The Board and DPW discussed using CHIPS for this. -- Booster Station – To fix pump, it will cost $1,529, they will be looking at the electrical component since it hasn’t been completely corrected prior to this, and they have called Bouille to check on. -- Update on Stadelmaier drainage issue and Ryan property – curbing would help in both cases. -- Highway School – went well, learned a lot regarding CHIPS monies. -- Maintenance on Dump Truck needed, received quotes from Wolfe’s and CJ’s Kustom, Board requested another quote. -- Received payment for $150 from Landscape Company, still waiting for Bergen check for speed limit sign damage. -- All Stumps are ground down except one. -- Tom Brace, Supervisor brought up a Joint Building including the Clerk's offices. Catharine would build and the Village would pay rent. Board needed more information. -- DPW has been helping Catharine with hauling gravel from Odessa Sand to Stewart Road. -- Discussed Trench Box needs again. The Village of Montour Falls budgeted their portion of the cost; however they have decided not to act at this time according to Greg Mathews, who is currently filling the roll of Highway Supervisor for the Village. -- Greg Mathews has offered a street sweeper to be shared for $2,500; the Board declined. -- Discussed Basketball Hoop issues and hedges. Mayor Austin and DM Decker will drive around and observe anyone that is in violation and report back. CLERK-TREASURER: Resolution 5-2008 • Presented Water Fund CD 3701441 rolling on 6/23/08 and suggested
a one-month roll at 1.55%, Approved. Approval of Minutes: JUSTICE: -- The Board reviewed the Justice report from May 2008 submitted by Judge Lewis and questioned why so many cases were dismissed. OLD BUSINESS: -- Clerk Pierce asked who would be joining the Deferred Compensation Plan. Trustee Pierce is the only one at this time. NEW BUSINESS: -- Time Warner Cable Franchise is up for renewal the Public Hearing is set for July 21st at 7pm. MAYOR: CORRESPONDENCE: TRUSTEE COMMENTS: None ADJOURNED Motion to adjourn made by DM Decker at 9:45 p.m. Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: May 19 The following are the minutes of the Odessa Village Board's Regular Meeting held on May 19, 2008, in the Municipal Building Community Room. REGULAR
MEETING The Regular Meeting of the Board of Trustee was held on May 19, 2008 at 7:30 p.m. in the Village Community Room. Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: Dan Kain with NYS Deferred Compensation. Charlie Haeffner with The Odessa File. Dan Kain – NYS Deferred Compensation
Plan Resolution 91-2007 WHEREAS, the Village of Odessa wishes to adopt the Deferred Compensation Plan for Employees of the State of New York and Other Participating Public Jurisdictions (the “Plan”) for the voluntary participation of all eligible employees; and WHEREAS, the Village of Odessa is a local public employer eligible to adopt the Plan pursuant to Section 5 of the State Finance Law; and WHEREAS, the Village of Odessa has reviewed the Plan established in accordance with Section 457 of the Internal Revenue Code and Section 5 of the State Finance Law of the State of New York; and WHEREAS, the purpose of the Plan is to encourage employees to make and continue careers with the Village of Odessa by providing eligible employees with a convenient and tax-favored method of saving on a regular basis and thereby provide for their retirement; NOW, THEREFORE, it is hereby; RESOLVED, that the Village of Odessa hereby adopts the Plan for the voluntary participation of all eligible employees; and it is further RESOLVED, that the appropriate officials of the Village of Odessa are hereby authorized to take such actions and enter such agreements as are required or necessary for the adoption, implementation, and maintenance of the Plan; and it is further RESOLVED, that the Administrative Services Agency is hereby authorized to file copies of these resolutions and other required documents with the President of the State of New York Civil Service Commission. Voted Yes by all. Motion Carried. REPORTS: DPW REPORT: -- Went over cost of Air Conditioner for Clerk’s office. Board
requested more quotes. Resolution 93-2007 -- Trees are going to be trimmed on Speedway. Resolution 94-2007 -- One of the Bergen Farms tractors knocked over the Speed Limit sign
on Speedway, requested the Clerk send a bill to Bergen Farms. Approved
by Board. FIRE DEPARTMENT REPORT: Chief Jelliff Reported: • Read Financials for the Fire Department. Resolution 95-2007 • Two new members need approval: Earl “Mickey” MacDougall for Jr.’s Program and Michael Merrill into regular membership. Resolution 96-2007 BUILDING INSPECTOR: CLERK-TREASURER: Resolution 98-2007 • Went over Noise Complaint on Kleist/Daugherty house at 109 Mitchell
Hollow Road regarding a barking dog. Approval of Minutes: JUSTICE: OLD BUSINESS: NEW BUSINESS: -- Update on Water District Information – Clerk Pierce researched water districts but found no documents concerning a water district. -- Jeff Greuber – The Mayor informed the Board that Mr. Greuber has resigned as Planning Board Chairman. -- The Board discussed asking the other members to continue and to ask Mrs. Emerson if she would like to become Chairperson of the Planning Board. MAYOR: CORRESPONDENCE: TRUSTEE COMMENTS: Mayor Austin stressed the need to make sure someone is in the office at 8am. Clerk Pierce informed the Board that the Board of Elections for Schuyler County has contacted the office and will be looking at possibly holding the elections that are normally held at the Town of Catharine in the Community Room instead. The office of the Board of Elections will be following up. ADJOURNED Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: April 21 The following are the minutes of the Odessa Village Board's Organizational Meeting held on April 21, 2008, in the Municipal Building Community Room. ORGANIZATIONAL MEETING The Organizational Meeting of the Board of Trustee was held on April 21, 2008 at 7:30p.m. in the Village Community Room. Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: N/A Recycling Contract Information: Resolution 79-2007 REPORTS: DPW REPORT: Mayor Austin asked that DPW look into the washout at the Stadelmaier property to see if anything can be done. Clerk Pierce stated Mr. Ryan at 506 Church Street has the same problem. Discussion on the truck policy was reviewed and tabled for next meeting. Discussion regarding the mower quotes Supt. Jaynes obtained. After discussion
the following motion was made: FIRE DEPARTMENT REPORT: Chief Jelliff Reported: • Read Annual Report Resolution 81– 2007 BUILDING INSPECTOR: CLERK-TREASURER: Resolution 83-2007 • The Following water accounts will be re-levied if not paid by
4/30/08; both properties are in current foreclosure. JUSTICE • Justice Richard Lewis started as Village Justice effective April 1, 2008. Court for the Village will now be held at 9AM on Monday mornings. MAYOR: SUMMER RECREATION: • Discussion was had regarding which Trustee on the Board would
be assisting in the review of applications for the Summer Recreation program
with Mr. Brewster. Approval of Minutes: Resolution 87-2007 Resolution 88-2007 Resolution 89-2007 APPOINTMENTS: Deputy Mayor – Rita
Decker Official Depositories: Official Newspaper: Watkins Review & Express for General filings – Hi-Lites for Special advertisements. Official Publicist: Odessafile – A.C. Haeffner Dates for Regular Board Meetings: Rules of Procedure for Board Meetings: State Law regulates, three of five members are required for a quorum. All executive sessions must be during public meetings. Annual Resolutions: Needed to authorize payment of public utilities, and justice fees and designating official bank signors: Mayor, Deputy Mayor and Clerk-Treasurer. Resolution 90-2007 OLD BUSINESS: NEW BUSINESS: -- Go M.A.D. date: Board set May 10th as Go M.A.D Day, Mayor Austin will Chair. Clerk Pierce will advertise and contact Parmenter’s and Frank’s Disposal. CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: March 31 The following are the minutes of the Odessa Village Board's public hearing held on March 31, 2008, in the Municipal Building Community Room. PUBLIC HEARING on TENTATIVE
BUDGET The Public Hearing of the 2008-2009 Tentative Budget was held on March 31, 2008 at 7:00PM in the Village Community Room. Mayor Austin opened the meeting with the Pledge of Allegiance at 7:02 p.m. ROLL CALL:
Budget Calls for a 1% tax increase bringing the tax rate per 1,000 to $9.07. Resolution 77-2007 OTHER BUSINESS: Resolution 78-2007 TRUSTEE COMMENTS: ADJOURNED Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: March 17 The following are the minutes of the Odessa Village Board's regular meeting held on March 17, 2008, in the Municipal Building Community Room. REGULAR BOARD MEETING The Regular Meeting of the Board of Trustee was held on March 17, 2008 at 7:30PM in the Village Community Room. Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE: PUBLIC: Approval of Minutes: Resolution 71-2007 REPORTS: FIRE DEPARTMENT REPORT:
• February Calls: 27 Total calls -- 15 Medical, 12 fire Resolution 72– 2007 • Tahoe is fixed and back in service • Assistant Chief Tomassi reported that the Fire Department will be holding a Motorcycle Ride to benefit Jeremy Hoffman on May 17th, with a rain date of May 24th. • Rebecca Franklin with the Fire Department and President of the Central New York Fire Association spoke regarding phone calls that have or will be occurring in our area concerning funds raised for the Association to assist with legislation in our area. BUILDING INSPECTOR: DPW REPORT: CLERK-TREASURER: Resolution 73-2007 Resolution 74-2007 • Water Quality Report is complete and will be mailed in the Newsletter. JUSTICE MAYOR: OLD BUSINESS: -- Tentative Budget Public Hearing will be held on March 31st at 7pm. NEW BUSINESS: CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: March 15 The following are the minutes of the Odessa Village Board's budget workshop held on March 15, 2008, in the Municipal Building Community Room. BUDGET WORKSHOP The Budget Workshop was held on March 15, 2008 at 9:00AM in the Village Community Room. Mayor Austin opened the meeting with the Pledge of Allegiance at 9:07 a.m. ROLL CALL:
BID OPENING: BUDGET WORKSHOP: TRUSTEE COMMENTS: ADJOURNED Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: Feb. 25 The following are the minutes of the Odessa Village Board's regular meeting held on Feb. 25, 2008, in the Municipal Building Community Room. REGULAR BOARD MEETING The Regular Meeting of the Board of Trustee was held on February 25, 2008 at 7:30PM in the Village Community Room. Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL:
Approval of Minutes: Resolution 58-2007 REPORTS: FIRE DEPARTMENT REPORT: Resolution 59– 2007 Resolution 60– 2007 • Purchase Order submitted for Fire Gear for Keith Pierce approved. Resolution 61– 2007 BUILDING INSPECTOR: DPW REPORT: Resolution 62-2007 -- Tim Jaynes Six Month Probation is up – Board deferred to next
meeting due to Supt. Jaynes being on vacation. CLERK-TREASURER: Resolution 63-2007 Resolution 64-2007 Resolution 65-2007 -- Clerk Pierce read/submitted the resignation from Summer Recreation Director Kim Caldwell. Resolution 66-2007 -- Discussed recycling bid specs and letter to current provider. Resolution 67-2007 JUSTICE Resolution 68-2007 Resolution 69-2007 MAYOR: OLD BUSINESS: Resolution 70-2007 NEW BUSINESS: CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED Respectively submitted by, Kristi A. Pierce Odessa Village Board minutes: Jan. 22 The following are the minutes of the Odessa Village Board's regular meeting held on Jan. 22, 2008, in the Municipal Building Community Room. REGULAR BOARD MEETING The Regular Meeting of the Board of Trustee was held on January 22, 2008 at 7:30PM in the Village Community Room. Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m. ROLL CALL: OTHERS IN ATTENDANCE:
PUBLIC: Mr. Michael Evans and Mrs. Tracy Gates have resided at 409 Church St. for several years very happily in the Village of Odessa. Recently issues with plowing and a portable basketball hoop have arisen. Superintendent Jaynes requested in person that the net be moved in order to plow and said resident refused and police were contacted. Resident complained that plowing was tearing up grass and therefore erected poles and rope to help guide. These also were asked to be removed as they are in the right of way. Residents now state that they are feeling a bit singled out and harassed as others in the village have portable basketball nets also. Mayor Austin stated that others were asked to relocate the portable nets in which they complied. Code Enforcement Officer Seager sent a letter stating Zoning ordinance and requested net be moved as the law states it cannot be on public property. DPW will repair grass in spring. Approval of Minutes: Resolution 53-2007 REPORTS: DPW REPORT: FIRE DEPARTMENT REPORT:
Resolution 54-2007 • 24 Total calls- 13 medical, 11 fire Resolution 55– 2007 BUILDING INSPECTOR: Building Inspector Seager Reported: CLERK-TREASURER: Resolution 56-2007 Resolution 57-2007 Community Room application for Kay Collins for February 16 – Approved. JUSTICE: No Report MAYOR: Stating necessity of her having a phone due to the fact that she has her own cell phone and also home phone that she can be reached any time. OLD BUSINESS: None NEW BUSINESS: Newsletter: CORRESPONDENCE: TRUSTEE COMMENTS: None ADJOURNED Respectively submitted by -------- From left: Odessa Mayor Betsy Austin and Village Board members Peggy Tomassi and Rita Decker.
Odessa Village Board minutes: Dec. 17 The following are the minutes of the Odessa Village Board's regular meeting held on Dec. 17, 2007, in the Municipal Building Community Room. REGULAR BOARD MEETING The Regular Meeting of the Board of Trustee was held on December 17, 2007 at 7:30PM in the Village Community Room. Mayor Ketchum opened the meeting with the Pledge of Allegiance at 7:40 p.m. ROLL CALL: OTHERS IN ATTENDANCE: Betsy Austin Approval of Minutes: Resolution 45-2007 REPORTS: DPW REPORT: FIRE DEPARTMENT REPORT: • Ronald Goossen needs board’s approval for membership to
the Odessa Fire Dept. BUILDING INSPECTOR: The Board inquired to the hours being kept of the Code Officer. CLERK-TREASURER: Resolution 48-2007 Resolution 49-2007 • Discussed Newsletter. Resolution 50-2007 JUSTICE: Resolution 51-2007 OLD BUSINESS: NEW BUSINESS: MAYOR: Mayor Ketchum said Thank You to everyone on the Board, especially former Mayor Carpenter for his assistance and support while working on the Board. CORRESPONDENCE: TRUSTEE COMMENTS: ADJOURNED: Respectively submitted by, Kristi A. Pierce Former mayor Austin reassumes the post ODESSA, Dec. 18 -- Betsy Austin, who served as mayor of Odessa from 1995-2001, has been appointed to the post again to succeed Rob Ketchum. Austin, in the last item on the agenda of Monday night's Village Board meeting, was nominated and appointed without discussion. Trustee Peggy Tomassi proposed the appointment, and trustee Robin Thoman seconded it. The appointment takes effect Wednesday -- when Austin signs the oath book signed by all incoming mayors -- and lasts through March. In order to continue in office beyond that, Austin would have to run for the last year of Ketchum's term in the March election. Also up for grabs in that elecction will be the two-year trustee seats of Tomassi and Rita Decker, as well as the final year of the village justice position -- the final year of Michael Donnelly's term. Ketchum -- mayor since February 2006 -- announced on Nov. 19th that he would step down from the post due to the need to attend more closely to his job as pastor of the Odessa Wesleyan Church. He had first cited a resignation date at the end of the year, but when it was discovered that New York Conference of Mayors rules allow a maximum of 30 days on a resignation notice, the date was moved up to Dec. 18. Speculation had held that deputy mayor Decker would run meetings and fill the other roles required of a mayor -- without appointment to the job. But Austin stepped forward, instead. Austin, who lives on Merchant Avenue, has long run a day care out of her home. She was in office as mayor when the state mandated a new water system for the village, and helped steer that complex and expensive project to reality. She left office at the end of her third two-year term without seeking reelection. Ketchum to step down from mayor's post ODESSA, Nov. 20 -- Rob Ketchum, who has served as Odessa mayor since February 2006, has submitted his resignation from that post effective Dec. 31. Ketchum, announcing the move at Monday night's monthly Village Board session, cited his job as pastor of the Odessa Wesleyan Church as the primary reason -- that he needs to focus on the church in order to help it grow. He also works part-time for Stone Ridge Contracting of Odessa. In a letter to the board, Ketchum said he has "a desire to see the village move forward by retaining and attracting new and younger families. I do not have what is needed to accomplish the task." The board "regretfully" accepted the resignation, and will discuss at its next meeting -- scheduled for Dec. 17th -- what step it might take in response. The board could appoint a temporary successor, but also could leave the post vacant until the March elections determine who will fill the final year of Ketchum's term. In the absence of a mayor, Deputy Mayor Rita Decker -- a trustee on the board -- would be in charge. Ketchum -- who was serving as trustee at the time -- was appointed mayor in February 2006 upon the resignation of Bob Carpenter from the post. Since it was too late at the time for the filing of election petitions, Ketchum was appointed to serve the final year of Carpenter's term. He then won a two-year term in the March election this year. In other business: -- The board decided to advertise for suggestions in its proposed quest to rename the Municipal Building. It is considering the possibility of naming it after a community leader from either the recent or distant past. Photo in text: Mayor Rob Ketchum (File photo)
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