The Odessa File: Government of Schuyler County

Pictured below, from left: Mayor Keith Pierce and Village Board Trustees Robin Thoman, Shawn Crane, Thomas Letteer Jr. and Sally Hill.

Trustees: Robin Thoman (594-3703), Shawn Crane (731-8991), Thomas Letteer (594-2296), and Sally Hill (594-2539)

Municipal Building: 300 E. Main St., Odessa, 594-2100, e-mail villageofodessa@stny.rr.com

To view the 2015-16 Odessa Village Budget, click here.

The General Election for the Village of Odessa will be held on Tuesday, March 21, 2017 at the Village Municipal Building, 300 E. Main Street, Odessa, from Noon through 9 p.m.

The following have been nominated according to the provisions stated by Election Law 15-108 (8)(a), having duly filed a petition of nomination:

Mayor; 2 year Term

The Village of Odessa Board will be holding a Budget Workshop on Thursday, March 16, 2017 at 6pm at 300 East Main Street, Odessa.

The Village of Odessa Board of Trustees is looking to fill one vacancy on the Village Planning Board. Please contact the Village office if you are interested in joining or would like more information.

Kristi A. Pierce
Clerk-Treasurer
Village of Odessa
300 E. Main Street
Odessa, NY 14869
(P) 607-594-2100
(F) 607-594-4282

PLEASE TAKE NOTICE, the Village of Odessa Board Regular Board meetings will take place on the third Monday of each month. If a Board meeting falls on a Holiday, the Board meeting will be held on the following day.

LEGAL BID NOTICE
VILLAGE OF ODESSA RESIDENTIAL CURBSIDE RECYCLE PROGRAM

June 1, 2017- May 31, 2019

The Village Clerk will be accepting sealed bids until Noon on March 17, 2017 at 300 E. Main Street, Odessa NY 14869. Bids will be opened at the March 20, 2017 Regular Meeting at 6:30PM.

Scope: The successful Bidder (Contractor) shall provide all services necessary to provide Village wide residential curbside recycle collection for the duration of this contract period (June 1, 2017 through May 31, 2019). The bid shall include all fuel and any other miscellaneous charges.

Responsibilities: The Village of Odessa will be responsible for providing the schedule of the contractor to the residents of the Village. The number of households in the Village is about 284, but the number of participants is lower. The Village’s recycling collected for 2016 was 17.23 tons.

The residents will be responsible for placing their recyclables near the edge of the street in front of their residence by 11:00 PM on the day before collection.

The Contractor will be responsible for furnishing equipment and labor to provide residential curbside recycle collection and removal Village wide.

Equipment: The vehicle for the recycle collection shall not have more than six wheels and two axels with a gross weight limit of 35,000 pounds due to the restrictive street limitations within the Village.

Collected Materials:

The recyclable materials will become the property of the Contractor and will be the Contractor’s responsibility to dispose of in accordance with all New York State and Schuyler County laws and regulations. The Contractor retains any revenue derived from the marketing of recyclables. The collected materials shall consist of Newspaper, computer paper, office paper, phone books, magazines, junk mail, cardboard, plastics (1-7, including stackable’ s), glass, aluminum, tin, and paperboard. Single-Stream method only.

1
Personal Safety: All contractors working under agreement with the Village of Odessa are required to comply with all OSHA regulations and have a safety program in place (including personal protective equipment).

General Conditions: It will be required that the successful bidder begins recycle collection on the second Monday of each month for the duration of the contract. Once the Contractor has started work on the recycle collection each month, he will continue without delay until completion. Day of collection is negotiable.

Missed Customers: The Village Clerk-Treasurer will contact the Contractor if any customers were missed. The Contractor shall pick up the missed recyclables that same day.

Work Stoppage: The Village of Odessa Board via the Clerk or a representative shall stop, by written order, any work or any part thereof under this contract if the methods or conditions are such that unsatisfactory results may occur or if improper procedures and/or workmanship are being utilized.

Collection Debris: Contractor shall be responsible for the collection and disposal of all debris that falls off their collection vehicles or is dropped during the collection process.

Accuracy of Specifications: The contractor shall take no advantage of any apparent error or omission in the contract specifications. In the event the contractor discovers an error or omission in the specifications, he/she shall immediately notify the Clerk, he/she will then make such corrections or interpretations as may be deemed necessary for fulfilling the intent of the contract.

Basis of Payment: The unit bid price shall include the cost of Village wide residential curbside recycle collection, removal and disposal all recyclables placed at the curb. Upon completion and approval of each collection the Contractor will invoice Village on a monthly basis.

Wages: The Contractor shall pay Workers’ Compensation, disability insurance and all other employee benefits required for any employee hired, and shall in all manners comply with the laws, rules and regulations of the State of New York and of the United States of America, required of employees entering into agreements with municipalities including prevailing wages. The Contractor shall furnish proof of compliance to the Village.

2
Insurance: The successful bidder shall provide to the Village of Odessa a certificate of liability insurance in an amount not less than one million dollars ($1,000,000) per incident and shall list the Village as additional insured.

Hold Harmless: The contractor shall protect and save harmless The Village of Odessa from any damages to any person or property that may occur in the performance of duties, and from any suit or judgment or other thing whatsoever that shall occur in such performance or growing out of anything done or intended to be done hereunder these specifications.

_____________________ PRICE PER MONTHLY COLLECTION -- SINGLE STREAM

_______________________PRICE PER BI-WEEKLY COLLECTION -- SINGLE STREAM

NAME AND TITLE OF PERSON PREPARING BID

___________________________________________________________BUSINESS NAME

_____________________________________________________________ ADDRESS

___________________________________________________________TELEPHONE FAX

_____________________________________SIGNATURE OF PERSON PREPARING BID

For Office Use Only: Date/time received

To view the 2015-16 Odessa Village Budget, click here.

A column by Odessa Mayor Keith T. Pierce

Odessa Mayor Keith T. Pierce graces our pages with his monthly column. This time the title is "We have a lot to be proud of in Odessa." Column.

Left: Mayor Keith T. Pierce

For a look at his first column, click here.
For a look at his second column, click here.
For a look at his third column, click here.
For a look at his fourth column, click here.
For a look at his fifth column, click here.
For a look at his sixth column, click here.
For a look at his seventh column, click here.
For a look at his eighth column, click here.
For a look at his ninth column, click here.
For a look at his tenth column, click here.
For a look at his eleventh column, click here.
For a look at his twelfth column, click here.
For a look at his thirteenth column, click here.
For a look at his fourteenth column, click here.
For a look at his fifteenth column, click here.
For a look at his sixteenth column, click here.
For a look at his seventeenth column, click here.
For a look at his eighteenth column, click here.
For a look at his nineteenth column, click here.
For a look at his twentieth column, click here.
For a look at his twenty-first column, click here.
For a look at his twenty-second column, click here.
For a look at his twenty-third column, click here.
For a look at his twenty-fourth column, click here.
For a look at his twenty-fifth column, click here.
For a look at his twenty-sixth column, click here.
For a look at his twenty-seventh column, click here.

To view the 2015-16 Odessa Village Budget, click here.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Jan. 16, 2017 in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustees was called to order on January 16, 2017 at 6:30 p.m. with the pledge of allegiance lead by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane - Present
Trustee Hill- Present; Trustee Thoman - Present
Trustee Letteer - Present; Code Enforcement Russell - Present
Fire Chief Tomassi - Present; 1st Asst. Chief Jelliff - Absent
Superintendent Siptrott - Present; Clerk-Treasurer Pierce - Present

PUBLIC: Charlie Haeffner - Odessafile, Joanna Sindone, Jeff Parmenter, Tim Steed, Bonnie Scott, Barb Halpin, Tracy Gavich, Anne & Dick Centurelli, Travis Cook, Rose Cook, Tom Cook.

Mayor Pierce opened the meeting with a presentation of the annual Village Citizen of the Year award. This year’s award was given to Tom “Cookie” Cook who has over the years provided guidance as Mayor and as a community member in many areas of the Village.

SEWER UPDATE:
Tim Steed from Hunt Engineering discussed the next steps with the Sewer project for the Main Street corridor. Attorney Halpin also reviewed the legal aspects of establishing a district and moving forward. Attorney Halpin will compose the legal papers to move forward with the next steps. Tom Cook offered insights to Hunt Engineers as to the layout of Main Street.

REPORTS:

CODE ENFORCEMENT:
Fire call on Main Street
Working on minor property violations in a few areas.

PLANNING BOARD:
Planning member Joanna Sindone with Clerk Pierce updated the Board on the latest meeting with the consultants on the zoning update.

JUSTICE:
Justice report submitted.

FIRE DEPT.:
--December calls: 10 Fires 14 EMS
--Keep wreath blue had six fires during that time; there were a total of 387 calls in the County from November 21-December 31.
--Doug’s Fish Fry sold $2800; they will be back in March
--Banquet will be held at Fountain Bleu
--Community Fire will be adding OFD to their 2nd Alarms to go right to the scene.
--Fire in the Fire department closet has been submitted to VFIS for contents. Mayor Pierce stated that the electric will be rewired on the outside wall; also that air quality was checked immediately and cleared, as well as Bouille electric coming out immediately to cut power off to that wall. The Village insurance would only cover the outlet that failed, so the Village did not file a claim against the building insurance.
--Approval needed for Turnout gear, total of three sets with one of them being paid for through insurance for when a set was damaged during the school bus fire. Quotes: Galls: $6,425.94, Darley $6,870 and LaFrance $5,735.20

Resolution 32-2016-17
Motion to approve the purchase of three sets of gear from LaFrance for a total cost of $5,735.20 made by Trustee Thoman, seconded by Deputy Mayor Crane. Voted "Yes" by ALL. Motion Carried

Need to replace two multi-gas meters and two personal gas meters; quotes: First Out $2,030, Crime Safety $2,105 and Lake City $3,004.

Resolution 33-2016-17
Motion to purchase four multi-gas meters from First Out for the amount of $2,030 made by Deputy Mayor Crane, seconded by Trustee Letteer. Voted "Yes" by ALL. Motion Carried

DPW REPORT:
--Water break at the end of Speedway
--Discussed issues with the gas tank and the truck fuel pump issues. Mayor Pierce contacted Jamie at Stewart Wilson to discuss issues.

CLERK-TREASURER:
Vouchers and minutes

Resolution 34-2016-17
Motion made by Deputy Mayor Crane to approve January 2017 vouchers in the amount of $12,010.21 seconded by Trustee Hill. Voted "Yes" by ALL. Motion Carried

Resolution 35-2016-17
Motion made by Trustee Thoman to approve the minutes from the December 19, 2016 Regular Board meeting, seconded by Deputy Mayor Crane. Voted "Yes" by ALL. Motion Carried

NEW BUSINESS:
--Community Room Application Ashley Koehler 1/28/17 - APPROVED
--Discussed February Board meeting, Board agreed to keep it on the Holiday
--Destroy accounting records from 2008-2009 and 2009-2010

Resolution 36-2016-17
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to destroy accounting records from 2008-2009 and 2009-2010. Voted "Yes" by ALL. Motion Carried

BUDGET:
Discussed budget workshops for this year. Decided on Saturday, February 18th at 1 p.m.

OLD BUSINESS:

ELECTION:

Resolution 37-2016-17
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to have the polling place for the March 21, 2017 elections as the Village Municipal Building from Noon to 9 p.m. Voted "Yes" by ALL. Motion Carried

MAYOR:
Discussed Council of Government meeting

CORRESPONDENCE:
Time Warner Cable Programming 12/21/16
Justice Report 12/16
NYCOM 2016 Summary Legislation Enacted and Vetoed.
NYSEG Gross Receipts Quarter Ending 11/30/16
Calpine Energy Gross Receipts Quarter Ending 11/30/16
Schuyler County Mortgage Tax Report

ADJOURNED:
Motion to adjourn made at 8:25 p.m. by DM Crane, seconded by Trustee Thoman.

Respectively submitted by
Kristi A. Pierce, Clerk-Treasurer

The following are the minutes of the Odessa Village Board's Regular Meeting held on Dec. 19, 2016 in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustees was called to order on December 19, 2016 at 6:30 p.m. with the pledge of allegiance led by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane - Present
Trustee Hill - Present; Trustee Thoman - Present
Trustee Letteer - Present; Code Enforcement Russell - Present
Fire Chief Tomassi - Absent; 1st Asst. Chief Jelliff - Absent
Superintendent Siptrott - Present; Clerk-Treasurer Pierce - Present

REPORTS:

CODE ENFORCEMENT:
Working on Fire Inspections; Bucket, Odessa Wine & Spirits, Hair Salon, Daugherty’s.
A few active permits for homes or additions

PLANNING BOARD:
Clerk Pierce asked the Board about assigning a person to attend the Planning/Zoning meetings and Clerk Pierce was appointed to attend.

JUSTICE:
Justice report submitted.

FIRE DEPT.:
Minutes 11/28 in agenda folder
Doug’s Fish Fry 1/5

DPW REPORT:
New Service line for old Baptist Church/Parsonage ready to go.
Winterized Tractor
Plowing Roads -- Trustee Thoman thanked DPW for a great job, every morning the roads in the Village are clean and taken care of.

CLERK-TREASURER:
Vouchers

Resolution 28-2016-17
Motion made by Trustee Thoman to approve November additional vouchers in the amount of $1,091.38 and December 2016 vouchers in the amount of $9,487.41 seconded by Trustee Hill. Voted "Yes" by ALL. Motion Carried

Minutes

Resolution 29-2016-17
Motion made by Trustee Thoman to approve the minutes from the November 21, 2016 Regular Board meeting, seconded by Deputy Mayor Crane. Voted "Yes" by ALL. Motion Carried

NEW BUSINESS:
Community Room Application Caitlin Cilley 1/14/17
Library Board new members needing Board approval: Dawna Fetter and Mary Wittig

Resolution 30-2016-17
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to approve library Board members Dawna Fetter and Mary Wittig. Voted "Yes" by ALL. Motion Carried

Resolution 31-2016-17
Be it resolved that the Village of Odessa hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on their record of activities: Justice 3.84 per month and Trustee 3.59 per quarter. Motion made by Deputy Mayor Crane, seconded by Trustee Hill. Voted "Yes" by ALL. Motion Carried

Gave election paper work to those possibly running again.

OLD BUSINESS:
Updated Board on how OMCS Board meeting went and next steps.
MEGA -- The Board has decided not to act on this until the residents seek to have it in their community.

MAYOR:
Citizen of the year was discussed and chosen for next month’s meeting.

CORRESPONDENCE:
Time Warner Cable Programming 12/7/16
Justice Report 11/16
Foreclosure listing from County Treasurer 11/1/16
Letter from Senka

ADJOURNED:
Motion to adjourn made at 7:39 p.m. by DM Crane, seconded by Trustee Letteer.

Respectively submitted by
Kristi A. Pierce, Clerk-Treasurer

The following are the minutes of the Odessa Village Board's Regular Meeting held on Nov. 21, 2016 in the Municipal Building Community Room.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Oct. 17, 2016 in the Municipal Building Community Room.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Sept. 19, 2016 in the Municipal Building Community Room.

The following are the minutes of the Odessa Village Board's Special Meeting held on Aug. 18, 2016 in the Municipal Building Community Room.

The Special Board Meeting of the Board of Trustees was called to order on August 18, 2016 at 6:05p.m. by Mayor Pierce.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane - Present
Trustee Hill - Present; Trustee Thoman - Present (via phone)
Trustee Letteer - Present; Code Enforcement Russell - Absent
Fire Chief Tomassi - Absent; 1st Asst. Chief Jelliff - Absent
Superintendent Siptrott - Present; Clerk-Treasurer Pierce - Present

Motion made by Deputy Mayor Crane, seconded by Trustee Hill to enter into Executive session to discuss personnel matters at 6:05pm.

Motion made by Trustee Letteer, seconded by Trustee Hill to exit Executive session at 7:47pm

ADJOURNED
Motion to adjourn made at 7:48 p.m. by Trustee Letteer, seconded by Trustee Hill.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Aug. 15, 2016 in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustees was called to order on August 15, 2016 at 6:30 p.m. with the pledge of allegiance led by Mayor Pierce.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane - Present
Trustee Hill - Present; Trustee Thoman - Present
Trustee Letteer - Present; Code Enforcement Russell - Absent
Fire Chief Tomassi - Present; 1st Asst. Chief Jelliff - Absent
Superintendent Siptrott - Absent; Clerk-Treasurer Pierce - Present

PUBLIC: Sandra Daley -- Ms. Daley came to ask the Village what they could do about traffic continuing to go down the wrong way on the one-way street. She stated that boats, fire department members and DPW have gone down the wrong way. Ms. Daley also asked about the crosswalk that used to be up by Merchant Avenue and why it wasn't put back when the DOT paved last year. The Mayor stated he would have Clerk Pierce contact the NYS DOT to find out.

REPORTS:

SUMMER REC REPORT
Asst. Melinda Brewster gave the report on the summer recreation program. The program saw 86 total registered children from the area and partnered with the Summer Food Service program that offered free lunch and snack to those who attended before the program.

FIRE DEPT.:
July - 7 Fire calls and 17 EMS
Walmart donated TVs to local non-profits
New air packs are going in service as recertifications are done on SCBA and bail out.
Boards of Directors are keeping up with quarterly list for people without training or meetings.
HE-23 out for service - for repair and annual inspection and pump testing
Fund raising for the NASCAR weekend totaled 5,531.22.
New freezer purchased by company
Outing is scheduled for 9/17 at the Fire House
Governor passing law for move over to include blue lights.

PLANNING:
STC zoning kickoff presentation set for 9/7, postcards sent out.

CODE ENFORCEMENT:
No Report

JUSTICE:
Justice report submitted.

DPW REPORT: No Report;
7:24 - Deputy Mayor Crane tried called Supt. Siptrott due to absence.

CLERK-TREASURER:
Vacation - office closed 8/16-18

Vouchers
Resolution 12-2016-17
Motion made by Trustee Thoman to approve August vouchers in the amount of $112,689.70 seconded by Deputy Mayor Crane. Voted "Yes" by ALL. Motion Carried

Minutes
Resolution 13-2016-17
Motion made by Trustee Thoman to approve the minutes from the July 18, 2016 Regular Board meeting seconded by Trustee Hill. Voted "Yes" by Mayor Pierce, Trustees Thoman and Hill. Deputy Mayor Crane and Trustee Letteer abstained. Motion Carried

NEW BUSINESS:
Approved contract with Schuyler County for receiving funds for the Summer Rec program.
Discussed Cyber Policy and updated Cyber coverage through NYMIR
Red Cross will be doing a walk-through to see if the building could be used as emergency shelter or family fire gathering place. Board gave Mayor Pierce approval to sign off on agreement if Attorney Halpin and NYMIR were fine with agreement.

OLD BUSINESS:
Sewer Update - Board discussed who would be going to Indiana in October.

TRUSTEE COMMENTS:
Trustee Letteer attended the Council of Governments and discussed the MEGA presentation and asked if he could schedule them for September. Board approved.

Motion made by Deputy Mayor Crane, seconded by Trustee Thoman to enter Executive Session to discuss personnel matters at 7:45pm.

Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to exit Executive Session at 7:54pm

Special meeting set for August 18th at 6pm - Deputy Mayor will contact Supt. Siptrott regarding the meeting.

CORRESPONDENCE:
Time Warner Cable Programming 7/20/16 &8/3/16
Justice Report 6/16 & 7/6
2nd Quarter Sales Tax ($29 more than 2015)
NYMIR Annual Report
Real Property Transfer Crane to Simons 508 Church Street
Real Property Transfer Serlo to Oaks 118 State Route 228

ADJOURNED
Motion to adjourn made at 7:57 p.m. by Trustee Thoman, seconded by Trustee Letteer.

The following are the minutes of the Odessa Village Board's Regular Meeting held on July 18, 2016 in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustees was called to order on July 18, 2016 at 6:32p.m. In the Fire Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane - Absent
Trustee Hill- Present; Trustee Thoman - Present
Trustee Letteer - Absent; Code Enforcement Russell - Present
Fire Chief Tomassi - Present; 1st Asst. Chief Jelliff - Absent
Superintendent Siptrott - Present; Clerk-Treasurer Pierce - Present

REPORTS:

FIRE DEPT.:
June - 8 Fire calls and 15 EMS
Training tower purchased two doors costing $688
Reviewed damage on Trailer for UTV and awning on HE-27 and new backup policy.
Will be working the Cheese Festival in EMS tent and selling salt potatoes
Chicken BBQ will be 8/6 and Hit the Boot 8/7
New member Susan Wardwell approved by Fire Department need Village approval

Resolution 7-2016-17
Motion made by Trustee Thoman, seconded by Trustee Hill to approve Susan Wardwell as a new member. Voted "Yes" by ALL. Motion Carried

PLANNING:
STC zoning kickoff is scheduled for July 26th if anyone is interested.

CODE ENFORCEMENT:
Electric upgrade approved
Coddington Place concrete pad in place
Violations; some are keeping up; others are falling back and will have to be readdressed.
New pole barn on State Route 228 doesn't have a building permit; CEO Russell will be visiting.
Church Street complaint about cat feces needs to be addressed.

DPW REPORT: Supt. Siptrott Reported:
Mileage sheets in agenda folder
Three trees trimmed on Church Street
Will be doing lead testing soon.
Flushing Hydrants this week.
Speedway paving should be 1st week of August
Drum chipper was here and mulch is available; Clerk Pierce will post on Facebook page.
Old Baptist Church; Supt. Siptrott hasn't seen anyone working on property to discuss.
Youth Bureau worker has started
Tree by the corner of Maple and Church needs to come down once NYSEG wires are removed from it. Quotes Laughlin; $500 and Jim Gee $800, also trees by Church and Speedway could be removed for $200. The Board asked if it was prevailing wage and if certified payrolls would be available.

CLERK-TREASURER:
Summer Recreation has been seeing 50-60 kids per day
Audit went good, closed out year.
Yard sale date is July 30th

Vouchers
Resolution 8-2016-17
Motion made by Trustee Thoman to approve July vouchers in the amount of $55,741.41 seconded by Trustee Hill. Voted "Yes" by ALL. Motion Carried

Minutes
Resolution 9-2016-17
Motion made by Trustee Thoman to approve the minutes from the June 20, 2016 Regular Board meeting seconded by Trustee Hill. Voted "Yes" by ALL. Motion Carried

Resolution 10-2016-17
Motion made by Trustee Thoman and seconded by Trustee Hill to amend Resolution 73-2015-16 to correct the amount from 31,332 to 32,877. Voted "Yes" by ALL. Motion Carried

NEW BUSINESS:
Tabled resolution to accept the 2015 International Code until Code Officer Russell is present.
Water application from Cowles for 138 Coddington Place needs Board approval.

Resolution 11-2016-17
Motion made by Trustee Thoman and seconded by Trustee Hill to approve the water application for new service to 138 Coddington Place. Voted "Yes" by ALL. Motion Carried

OLD BUSINESS:
Sewer Update - Board discussed what dates for the sewer "field trip."

CORRESPONDENCE:
Time Warner Cable Programming 7/6/16
NYCOM Legislative update 6/30/16
NYSEG Gross Receipts tax quarter ending 5/31/16
Southern Tier Regional EMS Council Public Hearing announced
NYS Public Service Commission regarding compliance of electric standards
Real Property Transfer Grover to Roney 200 College Avenue

ADJOURNED
Motion to adjourn made at 7:34 p.m. by Trustee Thoman, seconded by Trustee Hill.

The following are the minutes of the Odessa Village Board's Regular Meeting held on June 20, 2016 in the Municipal Building Community Room.

ROLL CALL:
Mayor Keith Pierce -- Present; Deputy Mayor Crane -- Present
Trustee Hill -- Present; Trustee Thoman -- Present
Trustee Letteer -- Present; Code Enforcement Russell -- Absent
Fire Chief Tomassi -- Present- 1st Asst. Chief Jelliff -- Absent
Superintendent Siptrott -- Present; Clerk-Treasurer Pierce -- Present

PUBLIC: Barbara Halpin

Legislator Halpin -- Mentioned that State Senator Tom O’Mara has “Member Money” that is available to municipalities. Also mentioned the revamp of the EMC.

REPORTS:

PLANNING:

Waiting on STC to pick a vendor for the grant to begin work on the zoning.

CODE ENFORCEMENT:

--New home on Mitchell Hollow given CO
--Working on violation notices for offenders -- have a court date of June 28th

JUSTICE: Monthly report in agenda folder

FIRE DEPT.:

April -- 10 Fire calls and 20 EMS
Training tower completed
Physicals will be 7/18/16
Approval for five airpaks with bottles from LaFrance

Resolution 1-2016-17
Motion made by Trustee Thoman, seconded by Trustee Hill to purchase five airpaks from LaFrance for the amount of $31,233.90. Voted "Yes" by ALL. Motion Carried

DPW REPORT: Supt. Siptrott Reported:

--Mileage sheets in agenda folder
--Tractor was delivered and is in service
--Starkweather water service is setup
--Old Baptist Church need to consult on how to get water to them
--Tree by the corner of Maple and Church needs to come down once NYSEG wires are removed from it. Quotes; Laughlin $500 and Jim Gee $800
--July/August for drum chipper
--Paving in July
--Quotes on asphalt grinder are $300/day, will borrow jack hammer.
--Weed eater is missing

CLERK-TREASURER:

Summer Recreation is set to start July 11th
Auditors will be here the 5th of July

Vouchers:
Resolution 2-2016-17
Motion made by Deputy Mayor Crane to approve additional May vouchers in the amount of $32,397.51 seconded by Trustee Letteer. Voted "Yes" by ALL. Motion Carried.

Resolution 3-2016-17
Motion made by Deputy Mayor Crane to approve June vouchers in the amount of $12,553.30 seconded by Trustee Letteer. Voted "Yes" by ALL. Motion Carried.

Minutes:
Resolution 4-2016-17
Motion made by Trustee Letteer to approve the minutes from the May 16, 2016 Regular Board meeting seconded by Trustee Hill. Voted "Yes" ALL with the exception of DM Crane who abstained. Motion Carried.

NEW BUSINESS:

Resolution to pass the updated County Hazmat mitigation plan:
Resolution 5-2016-17
Motion made by Deputy Mayor Crane, seconded by Trustee Thoman to approve the updated Schuyler County Hazard Mitigation plan. Voted "Yes" ALL Motion Carried.

Tabled resolution to accept the 2015 International Code until Code Officer Russell is present.

Community Room application -- Nancy Gay 7/16/16 10-4 -- APPROVED

OLD BUSINESS:

Resolution to bond $29,000 for the 2015 New Holland, with remaining funds coming from General Fund.

Resolution 6-2016-17
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to approve the bond to be received from Chemung Canal Trust at a rate of 4% for five years. Voted "Yes" ALL. Motion Carried.

Sewer Update -- Clerk Pierce present and showed video from Algaewheel, a company that wants to work with the Village to build sewer. The Board expressed interested in visiting a plant in Indiana.

MAYOR:

-- Mayor Pierce called a moment of silence for Don Flatt
-- Park: Ashton Furney has been working on the park.
-- Trees on Church Street need to be trimmed

CORRESPONDENCE:
Time Warner Cable Programming 5/18, 5/26, 6/1 & 6/15
Justice report 5/16
OMCS List of elected members
NYCOM Legislative update 5/25/16
NYCOM Zombie Property Legislation -- !!!!!
Southern Tier Regional EMS Council regarding WGI coverage
Letter from FEMA regarding flood map amendment regarding 109 East Main St.
Real Property Transfer Clark to Stephens -- 311 Speedway

ADJOURNED
Motion to adjourn made at 7:42 p.m. by Trustee Thoman, seconded by Trustee Hill.

Respectively submitted by
Kristi A. Pierce, Clerk-Treasurer

The following are the minutes of the Odessa Village Board's Regular Meeting held on May 16, 2016 in the Municipal Building Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane - Absent
Trustee Hill- Present; Trustee Thoman - Present
Trustee Letteer - Present; Code Enforcement Russell - Present
Fire Chief Tomassi - Present; 1st Asst. Chief Jelliff- Absent
Superintendent Siptrott - Present; Clerk-Treasurer Pierce - Present

PUBLIC: Dick Centurelli & Bill Schwenk

Mayor Pierce called a moment of silence for Gene Gardiner.

Dick Centurelli inquired about the recycling program; the Board informed him of the procedure and what was collected.

Mr. Schwenk is a sewer operator and was offering his assistance and knowledge of the costs getting an operator trained. Mr. Schwenk will also send e-mails to Mayor Pierce concerning grants available through the DEC.

REPORTS:

FIRE DEPT.:
April - 13 Fire calls and 27 EMS
OFD will be attending Gene Gardiner’s service on Friday.
Request to extend the spending cap for purchases at the Harrisburg Show.

Resolution 69-2015-16
Motion made by Trustee Thoman, seconded by Trustee Hill to suspend the purchasing cap during the Harrisburg, PA tradeshow. Voted "Yes" by ALL. Motion Carried

Need to upgrade the airpaks on HE-27 - Two airpaks with cylinders come to $12,493.56. There is only one supplier for these airpaks

Resolution 70-2015-16
Motion made by Trustee Letteer, seconded by Trustee Hill to purchase two airpaks in the amount of $12,493.56. Voted "Yes" by ALL. Motion Carried

HE-27 is out for repair, to replace the lights with LED lights.
Hanlon Learn Not to Burn Graduation is 6/2
Helped Seneca Highlands Motocross with EMS
Attending Cheese Festival 7/23

PLANNING BOARD:
Clerk Pierce explained County Planner contacted to say that STC did have grant money left over to be able to assist the Planning Board to revamp the Village’s zoning, need a resolution committing to the project.

Resolution 71-2015-16
Motion made by Trustee Thoman, seconded by Sally Hill to commit to developing a new zoning map and zoning law in coordination with Southern Tier Central and the Schuyler County Planning Direction for the NYSERDA grant.
Voted "Yes" by ALL. Motion Carried

CODE ENFORCEMENT:
New home on Mitchell Hollow
Working on violation notices for offenders

JUSTICE: Monthly report

DPW REPORT: Supt. Siptrott Reported:
Mileage sheets in agenda folder
Received quotes on paving the rest of Speedway, best quote from Seneca Stone Corp. at $29,880

Resolution 72-2015-16
Motion made by Trustee Letteer, seconded by Trustee Thoman to approve Seneca Stone Corp quote for $29,880 to pave the rest of Speedway.
Voted "Yes" by ALL. Motion Carried

Discussed Tractor quotes: Decided on Lam & Webster’s New Holland Tractor with implements for $31,333.

Resolution 73-2015-16
Motion made by Trustee Thoman, seconded by Trustee Hill to purchase a 2016 New Holland WM50 Tractor with implements for $31,333.
Voted "Yes" by ALL. Motion Carried

CLERK-TREASURER:

Vouchers:

Resolution 74-2015-16
Motion made by Trustee Thoman to approve May vouchers in the amount of $130,161.81 seconded by Trustee Hill. Voted "Yes" by ALL. Motion Carried

Minutes:

Resolution 75-2015-16
Motion made by Trustee Thoman to approve the minutes from the April 18, 2016 Regular Board meeting seconded by Trustee Letteer. Voted "Yes" ALL Motion Carried

NEW BUSINESS:

John Robert Benedict has applied for Water Service to split off the old Baptist Church parsonage from the Church.

Resolution 76-2015-16
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve the new water application from John Robert Benedict for 200-202 Maple Avenue.
Voted "Yes" ALL Motion Carried

OLD BUSINESS:

Auctions International - OFD trailer sold for $3.375

Resolution 77-2015-16
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve the sale of the 2012 Xtra Tuff trailer that the Fire Department is selling for $3,375. Voted "Yes" ALL Motion Carried

MAYOR:
Thanked Supt. Siptrott for repairing the Skid steer pedals.
Park: Ashton Furney has been working on the park. Need to talk to USPS to remind them of the work access.

CORRESPONDENCE:
Time Warner Cable Programming 4/20 & 5/4
Justice report 3/16 & number of cases
Empire Telephone Gross Receipts 2015
Schuyler Country Sales Tax 1st Quarter
NYSIF Dividend reports
Dept. of Public Service regarding Clean Energy Standard
STC Economic Strategy 2016-2021
VFIS News
Real Property Transfer Seneca Hardwoods to Jessica Adkins

ADJOURNED
Motion to adjourn made at 7:45 p.m. by Trustee Thoman, seconded by Trustee Hill.

Respectively submitted by
Kristi A. Pierce, Clerk-Treasurer

The following are the minutes of the Odessa Village Board's Regular Meeting held on April 16, 2016 in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on April 16, 2016 at 6:30p.m. In the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane - Present (6:41pm)
Trustee Hill- Present; Trustee Thoman - Present
Trustee Letteer - Present; Code Enforcement Russell - Present
Fire Chief Tomassi - Present; 1st Asst. Chief Jelliff - Absent
Superintendent Siptrott - Present; Clerk-Treasurer Pierce - Present

PUBLIC: Larry Scofield, Steve Bannister, Aston Furney, Gayle Greuber, Mary Ann Cleary, Anne Centurelli, Dick Centurelli

Librarian Gayle Greuber presented the Board with their budget for 2016-17 and went over the increase requested that will be on the school vote in May. The increase will allow an increase for the librarian as well as hiring two part-time workers to each work 10 hours per week.

Hunt Engineering & JC Smith from EFC presented the proposal for the sewer project and what the next steps and other avenues for grant revenue there are. The Board stated they wanted to move forward with the business district and OMCS is on board to be included.

Mr. Bannister was present to discuss the Rental Registration law that is being proposed; the Board would like more clarification from Attorney Halpin on the liability to the Village if any.

Resolution 58-2015-16
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to approve the following:

APPOINTMENTS:
Deputy Mayor -- Shawn Crane
Acting Village Justice -- Dale Jaynes
Health Inspector -- Dr. Winkler
Historian -- John Jelliff
Village Attorney -- Robert Halpin
Council of Government Representative -- Thomas Letteer
Joint Landfill Representative -- Joel Moore
Summer Recreation Liaison -- Trustee Robin Thoman
Code Enforcement -- Harold Russell

Official Depositories:
Tompkins Trust Company
Chemung Canal
Official Newspaper:
Watkins Review & Express for General filings
Hi-Lites for Special advertisements.
Official Publicist: Odessafile.com -- A. C. Haeffner
Dates for Regular Board Meetings:
Board meeting will be held once a month on the third Monday starting at 6:30 PM.
Rules of Procedure for Board Meetings: State Law regulates, three of five members are required for a quorum. All executive sessions must be during public meetings.
Annual Resolutions:
Needed to authorize payment of public utilities, and justice fees and designating official bank signors: Mayor, Deputy Mayor and Clerk-Treasurer.
Adopt IRS Mileage Rate currently set at .54 cents per mile.

REPORTS:

FIRE DEPT.:
March -- 15 Fire calls and 23 EMS
Sold some of the old radios, pagers for $721.59
The 2012 red trailer is ready to be surplused and put on Auctions International.

Resolution 59-2015-16
Motion made by Deputy Mayor Crane, seconded by Trustee Hill to surplus the 2012 Xtra Tuff Enclosed Trailer to be put up on Auctions International
Voted "Yes" by ALL. Motion Carried

Received quotes at prevailing wage to tear down and rebuild the training tower. BSM $16,400 and JAC Contracting $9,324, Dileberto was also contacted but they did not get a bid in.

Resolution 60-2015-16
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve JAC Contracting to rebuild the training tower for $9,324.
Voted "Yes" by ALL. Motion Carried

Elections were held; Chief Mike Tomassi, 1st Asst. JJ Jelliff, 2nd Adam Mahnke, 3rd Steve Siptrott, President Keith T. Pierce, 1st VP Bill Bulkley, 2nd VP Bernie MacDougall, Secretary Charlene Herrmann, Treasurer Rebecca Rekczis, Deputy Treasurer Lisa Karius, Rescue Captain Tom Carson, Deputy Captain & Safety Officer Rick Churches

Resolution 61-2015-16
Motion made by Deputy Mayor Crane, seconded by Trustee Hill to approve the officers. Voted "Yes" by Deputy Mayor Crane, Trustees Hill, Letteer and Thoman. Motion Carried

Enacted Fire Board to go over membership and training requirements; 11 members received notice of lack of trainings and meetings met. Three were dismissed and two resigned.

CODE ENFORCEMENT:
Knocking on doors of violators
Training

JUSTICE: Monthly report and speeding ticket speeds submitted.

DPW REPORT: Supt. Siptrott Reported:
Mileage sheets in agenda folder
Board members reviewed quotes for tractors -- asked for confirmation of State bid pricing
Looked over five-year plan
Received quote from Cookie's Construction to fix culverts on one side of Church Street and fix a ditch on the other. $1800 for culverts and $500 for the ditch work.

Resolution 62-2015-16
Motion made by Trustee Letteer, seconded by Deputy Mayor Crane to approve Cookie’s Construction to replace culvert pipe in four areas for $1800.
Voted "Yes" by ALL. Motion Carried

Resolution 63-2015-16
Motion made by Deputy Mayor Crane, seconded by Trustee Thoman to approve Cookie’s Construction to do ditch work on Church Street for $500.
Voted "Yes" by ALL. Motion Carried

CLERK-TREASURER:
Vouchers
Resolution 64-2015-16
Motion made by Trustee Letteer to approve April vouchers in the amount of $21,686.11 seconded by Trustee Hill. Voted "Yes" by ALL. Motion Carried

Minutes
Resolution 65-2015-16
Motion made by Trustee Thoman to approve the minutes from the March 21, 2016 Regular Board meeting seconded by Trustee Letteer. Voted "Yes" ALL Motion Carried

NEW BUSINESS:
Village Dumpster Day saw 67 people and 46 tires. Discussed limiting to one load of construction material and limiting TV's now that we have to pay for them.
Clerk Pierce discussed the Design Connect Grant through Cornell, at a cost of $500; Board decided to not apply.
Todd Starkweather has applied for Water Service at what will be a new home at 129 Mitchell Hollow Road.

Resolution 66-2015-16
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to approve the new water application from Todd Starkweather for 129 Mitchell Hollow Road. Voted "Yes" ALL Motion Carried

For SCOPED to help the Village with grant reading they need a Memo of Understanding from the Village.

Resolution 67-2015-16
Motion made by Trustee Thoman, seconded by Trustee Letteer to enter into a Memo of Understanding with SCOPED to aid in the search for grants for the Village project.
Voted "Yes" ALL Motion Carried

Community Room Use: Carolyn Seymour 5/1 -- 12pm- Until -- Anniversary Party APPROVED

BUDGET

Resolution 68-2015-16
Motion made by Trustee Letteer, seconded by Trustee Thoman to pass the 2016-17 Budget as submitted. Voted "Yes" ALL Motion Carried

OLD BUSINESS:
Clerk Pierce updated the Board on the meeting with OMCS regarding shared services that are being looked into.
Clerk Pierce informed the Board that the applications for summer help from the Youth Bureau have been sent in and the Summer Recreation program will run 7/11-8/5.

MAYOR:
Mayor Pierce introduced Ashton Furney who would like to chair a group of volunteers to help work in the park getting it cleaned up and looking good. Mayor Pierce said it was nice to see a young adult taking initiative with the project.

CORRESPONDENCE:
Time Warner Cable Programming 4/6
Justice report 3/16 & number of cases
NYSEG Gross Receipts Qtr. ending 2/29/16
NYCOM Budget Summary & details
Report of OFD Portables sold through Ebay
Letter from Bank of Greene County
Erie Canalway Annual Report
Letter from HomeServe
NYMIR Spring Newsletter
Real Property Transfer Cason to Preston 112 Brooklyn Terrace

ADJOURNED
Motion to adjourn made at 8:22 p.m. by Deputy Mayor Crane, seconded by Trustee Letteer.

The following are the minutes of the Odessa Village Board's Regular Meeting held on March 21, 2016 in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on March 21, 2016 at 6:30p.m. In the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane - Present
Trustee Hill - Present; Trustee Thoman - Present
Trustee Letteer - Present; Code Enforcement Russell - Absent
Fire Chief Tomassi - Present; 1st Asst. Chief Jelliff - Absent
Superintendent Siptrott - Present; Clerk-Treasurer Pierce - Present

Mr. Grover inquired on the status of the Village sewer system. Mayor Pierce explained the modified Business area plan and the discussions with the school. Mr. Grover expressed a great need for the Main Street corridor considering septic is shared with multiple businesses.
Mr. Grover inquired about the Rental Registration law, the Board discussed the protections it provides for both the landlord and the tenant. After more in-depth questions the Board would like to speak with a representative from the Village of Montour Falls to see how it's been working.

Legislator Halpin discussed the legislation on the table regarding the EMC and its potential restructuring of the group.

Mr. Moore -- Joint Landfill is in a holding pattern with the DEC on its closure. Discussed the Natural Gas potential again now that rules have changed that would allow no surcharges to bring it to the Village. A natural gas survey will have to be completed as well as an income survey. Mr. Moore also discussed the use of a company to do an instrument survey/map in the Village with the use of interns.

REPORTS:

FIRE DEPT.:

February -- 12 Fire calls and 28 EMS
Permission requested to take HM-26 to Harrisburg, PA during the Fire Show May 20-22.

Resolution 48-2015-16
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to allow HM-26 with the Fire Chiefs to the Harrisburg, PA Fire show May 20-22, meals will be reimbursed for one day for up to four people. Voted "Yes" by ALL. Motion Carried.

Request to purchase 20 new high band pagers, newer pagers will be traded in towards these. This will allow Odessa to use the repeater and hear each other better within the department. Asst. Chief Jelliff has sold some of the portable radios on Ebay and will continue to sell surplus radios, pagers to help offset costs. Quotes: Braco $3,800, FLCC $3,826 and PMW $7,060.

Resolution 49-2015-16
Motion made by Trustee Thoman, seconded by Trustee Hill to approve the purchase of 20 pagers from FLCC in the amount of $3,826. Voted "Yes" by ALL. Motion Carried

With the new trailer the UTV can now be outfitted with a Trak system. Quotes: Ithaca Rec $4,600 installed, Polaris Ranger $5,099.95, and ATV Tracks.com $4,999.

Resolution 50-2015-16
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to approve the purchase of the Trak system for the UTV from Ithaca Rec in the amount of $4,600 installed. Voted "Yes" by ALL. Motion Carried

Replacement gear racks 4 sets of two racks for 16 spaces. Quotes: Ready Rack 1st Duty $3,158, Fire Store $3,654.57 and Heiman $4,990.90

Resolution 51-2015-16
Motion made by Trustee Letteer, seconded by Deputy Mayor Crane to approve the purchase of four sets of two racks from 1st Duty in the amount of $3,158. Voted "Yes" by ALL. Motion Carried

Training Tower is 20 years old and is no longer safe to use for training. Quotes to rebuild BMS $8,200 and JAC $7,394. After discussion regarding obtaining another quote it was asked if prevailing wage was used and Chief Tomassi needed to verify. Tabled decision until confirmation.

Training Mannequin needs to be replaced. Quotes: Moore Medical $1,186.56, AED $1,509 and Deckermass $1,719.

Resolution 52-2015-16
Motion made by Trustee Thoman, seconded by Trustee Hill to approve the purchase of a training mannequin from Moore Medical in the amount of $1,186.56. Voted "Yes" by ALL. Motion Carried

Trash pump needs to be replaced; the Fire department needs something that is easier to haul around during a fire. The old one will be given to the DPW to use. Quotes: Northern Tool $587.90, Obsolete $668.99 and Heiman's $905.25.

Resolution 53-2015-16
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to purchase a trash pump from Northern Tool in the amount of $587.90. Voted "Yes" by ALL. Motion Carried

Chairs for the Chiefs office: Staples $796, Quill $1,199.96 and National Business Furniture $1,316

Resolution 54-2015-16
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to approve the purchase of four executive office chairs from Staples in the amount of $796.00. Voted "Yes" by ALL. Motion Carried

--The Odessa Station was referred by Emergency Management to the Drexter School to do a Fire Department Protocol survey
--Banquet will be April 9th
--Election of Officers is this month.
--Two new members: Billy Beckenridge and Jason June

Resolution 55-2015-16
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to approve new fire department members: Billy Beckenridge and Jason June. Voted "Yes" by ALL. Motion Carried

CODE ENFORCEMENT: NO REPORT

JUSTICE: Monthly report and speeding ticket speeds submitted.

DPW REPORT: Supt. Siptrott Reported:

--Mileage sheets in agenda folder
--Discussed streets to be paved this year; Supt. Siptrott said Speedway still needs to be finished and there are areas of Brooklyn Terrace and Church Street that need to be fixed. After discussion the Board asked Supt. Siptrott to have a new five-year Street Project Plan for the next meeting.
--Reviewed Tractor/Skid Steer quotes, tabled until next month for quotes with different specs.
--Repaired a water main break that was in the USPS parking lot.
--Repaired hydrant valve
--Discussed the yellow dump truck and if it should be painted or not. Chief Tomassi will send contact information for the gentleman that does all the decals for the Fire Department.
Mayor Pierce asked Supt. Siptrott to get quotes on replacing lighting in the Community Room. Also discussed how to fix floor.

CLERK-TREASURER:

Vouchers
Resolution 56-2015-16
Motion made by Trustee Thoman to approve March vouchers in the amount of $22,598.44, seconded by Deputy Mayor Crane. Voted "Yes" by ALL. Motion Carried

Minutes
Resolution 57-2015-16
Motion made by Trustee Thoman to approve the minutes from the February 15, 2016 Regular Board meeting, seconded by Trustee Letteer. Voted "Yes" by Mayor Pierce, Trustees Hill and Thoman; Trustee Letteer, Deputy Mayor Crane abstained. Motion Carried

NEW BUSINESS:

--Audit Schedule -- Prelim June 20th and Year-End July 6th.
--Bonnie Scott contacted the Village regarding a possible Vendor Permit process if she wanted to conduct a business open house on Main Street. Clerk Pierce did contact the Village of Watkins Glen so we could use their model. For now the Board asked for a letter with the information to approve.
--USDA Grant -- filing at any time, March was the latest date that projects would be funded.
--Village Dumpster Day. Seneca Swim would like to have a bottle/can drive that day that they would man. Board agreed.

BUDGET:

--Will table passing of Budget until April to obtain final numbers from the Library
--Justice position will be up for re-election March 2017

OLD BUSINESS:
Aquifer Protection law -- working with Rural Water.

MAYOR:
Mayor Pierce discussed his and Clerk Pierce's meeting with Supt. Wood and Bill McDonald regarding the sewer project. Other opportunities for other shared services were discussed and will meet again in a couple weeks.

CORRESPONDENCE:
Time Warner Cable Programming 3/2 & 3/16
Justice report 2/16
Empire Telephone 2015 Gross Receipts Tax
Time Warner 4th Quarter Franchise 2015
NYS Public Service 3/10/16
Schuyler EMC Minutes 2/10/16
Odessa Fire Company Minutes 2/22/16
Real Property Transfer Senka Trust to John J. Senka 101 Coddington Place
Real Property Transfer Potter to Scofield 530 Church Street
Real Property Transfer Boundary changes Wixson & Centurelli

ADJOURNED:

Motion to adjourn made at 8:20 p.m. by Trustee Thoman, seconded by Trustee Hill.

The following are the minutes of the Odessa Village Board's Regular Meeting held on March 21, 2016 in the Municipal Building Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane -- Present
Trustee Hill - Present; Trustee Thoman -- Present
Trustee Letteer -- Present; Code Enforcement Russell -- Absent
Fire Chief Tomassi -- Absent; 1st Asst. Chief Jelliff -- Absent
Superintendent Siptrott -- Absent; Clerk-Treasurer Pierce -- Present

OTHER IN ATTENDANCE: Clayton Grover

Motion made by Mayor Pierce at 6:00pm to open the Public Hearing on the 2016-2017 Budget, seconded by Trustee Thoman.

Motion made by Deputy Mayor Crane, seconded by Trustee Hill to close the public hearing made at 6:30pm.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Feb. 15, 2016, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on February 15, 2016 at 6:30 p.m. in the Village Community Room by Mayor Pierce.

REPORTS:

FIRE DEPT. :

--January -- 5 Fire calls and 12 EMS
--County Fire Advisory Board has been re-established
--Nominations of officers will be held this month
--New radio system and pagers are up and running, would like to surplus all obsolete radios, pager and portables (see attached list). The Fire Department will be putting the surplused equipment on Ebay and money will help offset costs of additional radio equipment. Clerk Pierce asked if this was a fire department account or a personal account and asked that the Fire department make sure that the account is tax exempt.

Resolution 39-2015-16
Motion made by Trustee Thoman, seconded by Trustee Letteer to surplus all the radio, portables and pages on attached list. Voted "Yes" by Trustees Thoman, Letteer, and Hill, Mayor Pierce abstained. Motion Carried

New Porta Pond is in service and would like to surplus the old porta pond, this will be scrapped.

Resolution 40-2015-16
Motion made by Trustee Letteer, seconded by Trustee Thoman to surplus the old porta pond and scrap the metal. Voted "Yes" by Trustees Thoman, Letteer, and Hill, Mayor Pierce abstained. Motion Carried

Pool table has been felted, cover is on order.

The ramp on the new trailer has been completed by Joe Sidle; Trustee Thoman asked if Joe's insurance was on file, Clerk Pierce said no and that she would contact him.

CODE ENFORCEMENT:
--Place on MacDowell has less vehicles, will continue to work with Owen Place residents to finish cleaning up.
--Church Street fence was address, the Board asked about the many vehicles that were on the property, CE Russell said that the owner thought it was agricultural and they could have as many as they wanted. Clerk Pierce confirmed that the area is not agricultural and is residential and the Board asked for follow-up for the vehicles to be removed if they were not licensed.
--Mayor Pierce asked about the status of fire inspections. CE Russell said he hasn't this year and will be working on them. Mayor Pierce said to proceed with vigor.

JUSTICE:
Monthly report in agenda folder
Requested approval to attend the annual STC training.

Resolution 41-2015-16
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve Justice Goossen to attend the annual STC training in Corning on 3/31. Voted "Yes" by ALL. Motion Carried

DPW REPORT: Supt. Siptrott reported:

--Mileage sheets in agenda folder
--Ty Rogers has been busy painting and catching up on the little jobs.
--Maintenance on new dump truck done.
--Supt. Siptrott reported he is on light duty until February 29th.
--Discussed getting the acetylene tank refilled.
--Annual inspection letter from NYS DOH received.
--Discussed the truck situation; the Pickup that was listed on Auctions International went for $2,500, the old dump truck needs a new fuel pump and gas tank costing close to $2000. Hollybrook Farms in Spencer is interested in the old dump truck, he was bidding on the pickup. He also has a dump truck that is in good shape for sale that he would take the old dump truck in trade with $13,000.

Resolution 42-2015-16
Motion made by Trustee Thoman, seconded by Trustee Letteer to accept the $2,500 bid on Auctions International for the Village Pickup. Voted "Yes" by ALL. Motion Carried

Resolution 43-2015-16
Motion made by Trustee Letteer, seconded by Trustee Hill to approve the trade of the Red 2001 Dump truck and $13,000 for the newer Dump truck that Hollybrook has for sale; pending condition is satisfactory by Mayor Pierce. Voted "Yes" by ALL. Motion Carried

CLERK-TREASURER

Vouchers
Resolution 44-2015-16
Motion made by Trustee Thoman to approve February vouchers in the amount of $14,834.17 seconded by Trustee Hill. Voted "Yes" by ALL. Motion Carried

Minutes
Resolution 45-2015-16
Motion made by Mayor Pierce to approve the minutes from the January 18th Public Hearing and Regular Board meeting seconded by Trustee Thoman. Voted "Yes" by Mayor Pierce, Trustees; Hill and Thoman. Trustee Letteer abstained. Motion Carried

NEW BUSINESS:

--Elections -- Are set for the 15th of March from Noon-9pm.
--Clerk Pierce mentioned residents coming in being concerned that Bergen's is getting closer to the Village and are concerned with the Village Water Supply. After speaking with Attorney Halpin he provided a copy of the Aquifer Protection law that the Village of Montour Falls passed to protect their water system. The Board will review and Clerk Pierce will work with NYS DOH to fulfill the items needed to formalize the local law for Odessa.
--Audit report has been received from Freed Maxick -- need approval from Board

Resolution 46-2015-16
Motion made by Trustee Letteer, seconded by Trustee Hill to approve the Audit report submitted by Freed Maxick. Voted "Yes" by ALL. Motion Carried

One property in the Village that is behind in Village taxes by three years needs to go up for tax sale. Property owned by Stephanie Lewis located at 210 East Main Street needs Board approval to move forward.

Resolution 47-2015-16
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve the tax sale of 210 East Main Street, owned by Stephanie Lewis. Voted "Yes" by ALL. Motion Carried.

Community Room Use -- Aubrey Tomassi -- 4/16 Bridal Shower - Approved
Community Room Use -- Aubrey Tomassi -- 6/25 Bridal Shower - Approved

OLD BUSINESS:

Rental Registration law: After speaking with Code regarding inspections, the Village Board will read the proposed law and discuss at the March meeting.

MAYOR:

Mayor Pierce discussed whether the Village should move forward with the sewer project due to the lack of interest at the Public Hearing from local businesses and individuals. Mayor Pierce suggested that maybe the Village should focus on replacing the older water mains. The Board agreed to ask SCOPED to help with writing an RFP for fixing the water system's aging pipes and look at closing our dead ends.

Mayor Pierce informed Supt. Siptrott that the park would be worked on in the spring.

CORRESPONDENCE:
Time Warner Cable Programming 1/20 & 2/3
Justice report 1/16
NYSEG Quarterly Gross Receipts Tax
AMBIT Annual Gross Receipts Tax
Amerivision Communications Gross Receipts Tax
Noble Americas Gross Receipts Tax
ISO Letter regarding latest evaluation
Schuyler EMC Minutes 1/13/16
Odessa Fire Company Minutes 1/25/16
Joint Sanitary Landfill Minutes 2/3/16

ADJOURNED
Motion to adjourn made at 7:56 p.m. by Trustee Letteer, seconded by Trustee Thoman.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Jan. 18, 2016 in the Municipal Building Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane - Present
Trustee Hill - Present; Trustee Thoman - Present
Trustee Letteer - Absent; Code Enforcement Russell - Present
Fire Chief Tomassi - Present; 1st Asst. Chief Jelliff - Absent
Superintendent Siptrott - Present; Clerk-Treasurer Pierce - Present

Bill and Sue Hyer attended the meeting to speak to the Board and Code Officer Russell regarding property maintenance issues on Owen Place. Also mentioned was the open burning that was also being done. Code Officer Russell had visited one of the properties regarding the property maintenance issue, and will continue to follow up and inform them of the no open burning law.

PLANNING BOARD -- Mrs. Gavich stated that the Planning Board is working on the zoning and needs a bigger parcel map to make it easier to plan accordingly.

FIRE DEPT. --
--December -- 9 Fire calls and 9 EMS
--Filed AFG Grant with the help of Tim O'Hearn who wrote the grant in the amount of $175,035
--Training on new radio system
--Walked through the new Bergen farm on County Route 14; complex had no fire extinguishers on site; the Fire department requested they be put in place.
--Banquet will be April 9th at the Moose
--Firefighter One class is being held at Odessa

Motion made by Deputy Mayor Crane to enter Executive Session to discuss personnel at 6:54pm.

Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to exit Executive session at 7:01pm

CODE ENFORCEMENT –-
--Sent three letters out regarding property maintenance and open burning to homes on MacDowell Road.
--Working with potential new owner of the Old Baptist Church location.

DPW REPORT: Supt. Siptrott Reported:
--Mileage sheets in agenda folder
--Discussed the meter issues at the Booster Station
--White dump truck needs to get hubs greased.
--January 25th Supt. Siptrott will be out for surgery. Ty Rogers will cover while Supt. Siptrott is out.

CLERK-TREASURER

Vouchers

Resolution 34-2015-16
Motion made by Trustee Thoman to approve January vouchers in the amount of $15,495.77 seconded by DM Crane. Voted "Yes" by ALL. Motion Carried

Minutes

Resolution 35-2015-16
Motion made by DM Crane to approve the minutes from the October 19, 2015 Regular Board meeting seconded by Trustee Hill. Voted "Yes" by ALL. Motion Carried

Resolution 36-2015-16
Motion made by DM Crane to approve the minutes from the November 16, 2015 Regular Board meeting seconded by Trustee Hill. Voted "Yes" by All with Mayor Pierce abstaining. Motion Carried

Resolution 37-2015-16
Motion made by DM Crane to approve the minutes from the December 21, 2015 Regular Board meeting and Public Hearing seconded by Trustee Hill. Voted "Yes" by ALL. Motion Carried

NEW BUSINESS:

Elections -- Need to approve Election Inspectors for March Elections

Resolution 38-2015-16
Motion made by DM Crane, seconded by
Trustee Thoman to approve Althea Carpenter and Anne Centurelli as Election Inspectors for the March 15th Village elections.
Voted "Yes" by ALL. Motion Carried

Community Room Use -- Carolyn Dewitt 2/20 -- Baby Shower - APPROVED

BUDGET
After discussion the Board set March 1st at 6pm as the date for the first Budget Workshop.

OLD BUSINESS:
Pickup Truck -- There is no charge to the seller to use Auctions International. Will post it with the pictures Supt. Siptrott has provided.

MAYOR:
Mayor Pierce informed the Board the he had been appointed to the Board of Directors for SCOPED.

CORRESPONDENCE:
Time Warner Cable Programming 1/6/16
Justice report 11/15
Thank you from O-C UMC Trustees
Real Property Transfer Gunning to Paulsen -- 408 Merchant Avenue
Real Property Transfer Smith to Hufford -- 516 Church Street

ADJOURNED
Motion to adjourn made at 7:41 p.m. by DM Crane, seconded by Trustee Thoman.

The following are the minutes of the Odessa Village Board's Public Hearing held on Jan. 18, 2016, in the Municipal Building Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane - Present
Trustee Hill - Present; Trustee Thoman - Present
Trustee Letteer - Absent; Code Enforcement Officer Russell - Present
Clerk-Treasurer Pierce - Present; Superintendent Siptrott - Present
Fire Chief Tomassi - Present; Municipal Worker Rodger - Absent
1st Asst. Jelliff - Absent

Public: Susan Spencer, Don & Lois Cutton, Kelly Bliss, Vicki Watson, Jeff Parmenter, Keri Scott, Rita Decker, Jody Bliss, Fred & Bonnie Scott, Brian Bleiler, Anne & Dick Centurelli, Charlie Haeffner

Before the Church presentation, Mayor Pierce wanted to recognize this year's Village of Odessa Citizen of the Year. Mayor Pierce thanked the two prior recipients for attending. Mayor Pierce presented this year's Citizen of the Year Award to Bonnie Scott, for her many years of contributions to the Village through her business and her personal contributions.

Presentation by the Odessa Baptist Church representative Brian Bleiler:
Mr. Bleiler went over the proposed building and setup for the new Odessa Baptist Church that will be located at 111 Fowler Place. Most questions were directed at the size of the parking lot to insure there will not be parking on the street and questions regarding disruption of drainage on Fowler Place. The Church will continue to work with the Planning Board and Code Officer Russell to have the project done by 2017.

Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to close the Public Hearing made at 6:30 p.m.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Dec. 21, 2015, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on
December 21, 2015 at 6:40 p.m. In the Village Community Room by Mayor Pierce

FIRE DEPT.:
November -- 10 Fire calls and 13 EMS
Discussed 2012 trailer and selling; Clerk Pierce reminded that once its surplus, he can't use it. Holding off on selling trailer until the newer one is put in service
Pool table felt has been received and will be assembled soon.
Need a new porta pond -- prices; Frist Out $1,109, Firestore 1,530.59 and Darley 2,420.90.

Resolution 27-2015-16
Motion to approve the purchase of the porta pond from First Out in the amount of $1,109 by Deputy Mayor (DM) Crane, seconded by Trustee Hill. Voted "Yes" by ALL. Motion Carried.

AFG Grant -- Tim O'Hearn is helping write the grant for hose and air packs.
HE-27 brake issues -- all new pads & drums
New radio system should be live in March
Six firefighters are signed up for Firefighter One
January 11th -- tour of new Bergan Farms facility

PLANNING BOARD
Tracy Gavich -- Reviewed with the Board the Odessa Baptist Church proposal for their new property at 111 Fowler Place. After discussion the Board decided to hold a Public Hearing on the property for anyone that may have questions regarding the project. Set for next Board meeting at 6 pm.

CODE ENFORCEMENT
Church Street Property is coming along -- complaint from the contractor regarding all the feral cats around the house. The Board asked if Dr. Winkler should be brought in or what can be done about all the cats.
Dealing with property maintenance issues over on Owen Place and MacDowell.
Benedicts on Main Street are making progress on the back of the building.
Attended training in Owego.
Met with ISO to discuss area ratings
Baptist Church has not provided engineered drawings yet.

JUSTICE:
Monthly report in agenda folder

DPW REPORT: Supt. Siptrott Reported:
Mileage sheets in agenda folder
Soil & Water GIS mapping is completed, two copies of the map along with a disk for the Village.
Pickup is having brake issues.
Discussed putting the pickup out for bid on Auctions International.
JAC Contracting repaired some of the snowflake electrical plugs on the poles.
Chlorine smell complaint -- should be lessening, chlorine was high for a few days due to a new batch coming in.

CLERK-TREASURER
Vouchers
Resolution 28-2015-16
Motion made by Trustee Letteer to approve additional November vouchers in the amount of $8,112.66 seconded by DM Crane. Voted "Yes" by ALL. Motion Carried.

Resolution 29-2015-16
Motion made by Trustee Letteer to approve December vouchers in the amount of $16,098.46 seconded by DM Crane. Voted "Yes" by ALL. Motion Carried.

NEW BUSINESS:
Elections -- Clerk Pierce handed out documents to incumbents.
Need resolution regarding polling place and hours.

Resolution 30-2015-16
Motion made by Trustee Thoman, seconded by Trustee Hill to state polling place as the Village Hall located at 300 East Main Street for elections to be held on March 15, 2016 from Noon to 9 pm. Voted "Yes" by ALL. Motion Carried

Clerk Pierce asked about changing January and February meetings due to falling on holidays. After discussion the meetings will be kept as is.
Clerk Pierce explained the need for a resolution regarding Coddington Place. History: when Coddington Place was expanded to loop around, the Village never released the portion that ran between the Wixson and Centurelli properties. The two are now redoing property lines and the County is requiring this resolution to correct the tax maps properly.

Resolution 31-2015-16
Motion made by Trustee Thoman, seconded by DM Crane.
See attached Resolution
Voted "Yes" by ALL. Motion Carried

Shared Fuel Facility -- The school bus garage has approached the Village to discuss the interest in shared fuel facility that would be for the school, Village, Fire Department and Town and would work like the shared facility in Watkins. This is in the beginning stages and will follow up when more information is available.
Shared Services with NYS DOT -- Formal agreement for shared equipment and labor.

Resolution 32-2015-16
Motion made by DM Crane, seconded by Trustee Hill to approve the shared services agreement with the NYS DOT. Voted "Yes" by ALL. Motion Carried

Resolution 33-2015-16
Motion made by Trustee Thoman, seconded by Trustee Hill to approve Ann (Kim) Laursen to the Dutton Peterson Library Board. Voted "Yes" by ALL. Motion Carried

Community Room Use -- Yvonne & Robert Blake 1/2/16 -- APPROVED

OLD BUSINESS:
Citizen of the Year chosen for next meeting.

CORRESPONDENCE:
Time Warner Cable Programming 11/18,12/2, 12/16
Justice report 11/15
US Salt -- Letter regarding caverns
NYS Dept. Of Public Service regarding Reforming Energy
Computel Audit regarding Ambit
STC Region Today Newsletter
E-mail from NYCOM regarding Allowable Levy Growth for 6/1/16
Real Property Transfer Schuyler Cty to Parsons 209 MacDowell
Real Property Transfer Parker to Kenney -- 105 Mitchell Hollow
Real Property Transfer Wells Fargo to South Hollow Assoc. 508 Church Street
Real Property Transfer South Hollow Assoc to John Crane 508 Church Street
Real Property Transfer South Hollow Assoc to Bergen Farms part of 508 Church
Real Property Transfer Charlie Richards Estate to Fitcha 107 Hanlon Drive

Motion made by Trustee Thoman, seconded by DM Crane to enter executive session at 8:11pm to discuss personnel.

Motion made by DM Crane, seconded by Trustee Letteer to exit executive session at 8:19pm.

ADJOURNED
Motion to adjourn made at 8:19 p.m. by DM Crane, seconded by Trustee Letteer.

The following are the minutes of the Odessa Village Board's Public Hearing on a Public Sewer held on Dec. 21, 2015 in the Municipal Building Community Room.

ROLL CALL:
Mayor Keith Pierce -- Present; Deputy Mayor Crane -- Present
Trustee Hill -- Present; Trustee Thoman -- Present
Trustee Letteer -- Present; Code Enforcement Officer Russell -- Absent
Clerk-Treasurer Pierce -- Present; Superintendent Siptrott -- Absent
Fire Chief Tomassi -- Absent; Municipal Worker -- Absent
1st Asst. Jelliff -- Absent

OTHERS IN ATTENDANCE:
Evan Eisenberg, Joanna Scott, Jackie Grey, Steve Bannister, Jim Howell, Chuck Franzese (Hunt Engineers), Jason Carbone (SCOPED), Charlie Haeffner (Odessafile)

Tim Steed from Hunt Engineering explained the proposed business district sewer system.

Questions regarding connecting to the joint Montour Falls/Watkins Plant were brought up, but with current numbers it would cost more for Odessa to connect then having our own plant. Jim Howell also mentioned the old Larison chicken farm that has a large working sewer plant. Mr. Steed will look into this option.

Motion to adjourn the public hearing made at 6:39 pm by Trustee Letteer, seconded by Trustee Thoman.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Nov. 16, 2015, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on November 16, 2015 at 6:30 p.m. in the Village Community Room by Deputy Mayor Crane

ROLL CALL:
Mayor Keith Pierce -- Absent; Deputy Mayor Crane -- Present
Trustee Hill -- Present; Trustee Thoman -- Present
Trustee Letteer -- Present; Code Enforcement Russell -- Absent
Fire Chief Tomassi -- Absent; 1st Asst. Chief Jelliff -- Present
Superintendent Siptrott -- Present; Clerk-Treasurer Pierce -- Present

PUBLIC: Anne Centurelli & Legislator Barbara Halpin observing.
JJ Jelliff -- commented to the Board that the cleanup of the Church Street property has been great, a real improvement.

REPORTS;

FIRE DEPT.:
October -- 6 Fire calls and 17 EMS
New trailer is great, need to put a ramp system for the back that will be funded by the company.
Conducting an internal Pump Ops class due to the County one being cancelled the last two years due to numbers.
New Schedule for OFD Mondays; 1st Truck Inspection, 2nd Fire Training, 3rd Driver training and 4th monthly meeting
Kids Christmas party will be December 6th from 2-4 pm
HT-28 had a new radiator installed

CODE ENFORCEMENT:
No Report
Trustee Thoman asked about a pellet stove installation on Church Street and Trustee Letteer asked about property maintenance issue on Owen Place.

JUSTICE:
Monthly report in agenda folder

DPW REPORT: Supt. Siptrott Reported:
Mileage sheets in agenda folder
Went over the road work that had to be completed to correct the problems on Church Street.
Pickup has front-end issues
Leaf vac is working well

CLERK-TREASURER
Vouchers
Resolution 26-2015-16
Motion made by Trustee Thoman to approve November vouchers in the amount of $58,184.16 seconded by Trustee Letteer. Voted "Yes" by ALL. Motion Carried.

NEW BUSINESS:
Clerk Pierce informed the Board members of the call Mayor Pierce received from NYS DOT regarding his article and the paving job on Main Street.

Community Room Use -- Lisa Shrout 1/30/16 Bridal Shower 10-2 -- APPROVED
Community Room Use -- Carolyn Seymour/Gen Potter 11/29 &12/20 -- APPROVED

OLD BUSINESS:
Tree Lighting -- November 28th -- 6 pm

CORRESPONDENCE:
Time Warner Cable Programming 11/7
Justice report 10/15
Dandy Letter
NYMIR Rate Adjustment
NYSEG Utilities Tax Quarter End 8/31/15
Real Property Transfer Robbins to Swarthout 104 Fowler Place
Real Property Transfer Village of Odesa to J&S IV Enterprises LLC 506 Church
Real Property Transfer Shutter to Felix 207 Merchant Avenue
Real Property Transfer Shutter to Austin part of parcel 207 Merchant Avenue

ADJOURNED
Motion to adjourn made at 7:02 p.m. by Trustee Letteer, seconded by DM Crane

The following are the minutes of the Odessa Village Board's Regular Meeting held on Oct. 19, 2015, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on
October 19, 2015 at 6:30 p.m. In the Village Community Room by Mayor Pierce

HUNT ENGINEERS -- Sewer Update -- Tim Steed reviewed the changes of providing sewer to just the business district along with the school and a few residence. After discussion the Board agreed to hold a Public Hearing to see what the public things of the latest proposal.

REPORTS:

CODE ENFORCEMENT:
Working with the Bucket regarding roof and the issue with the entrance door.
Inspected six open permits
Attended training at the Fire Academy

PLANNING BOARD
Tracy Gavich reviewed the Site Plan application of the potential buyer of the Baptist Church properties on Maple Avenue.

JUSTICE:
Training is up to date
Would like to attend the Spring STC training in April
Monthly report in agenda folder
Speeding tickets; 10 tickets averaging 52mph
Seeing an increase in evictions

DPW REPORT: Supt. Siptrott Reported:
Mileage sheets in agenda folder
Trees are completed
Spare salter is ready to go
Paving on Church Street will be October 28-30th, this will include pavement at the bottom of Texas Hollow problem area.
Discussed replacing the pickup; DEC auction

Resolution 22-2015-16
Motion made by DM Crane, seconded by Trustee Letteer to approve purchase or a truck at the DEC auction up to $6,000. Voted "Yes" by ALL. Motion Carried.

FIRE DEPT.:
September -- 7 Fire calls and 19 EMS
All Trucks have been inspected
Doug’s Fish Fry coming up.
Rick Churches has been working with CME Learning to do EMT Refreshers online.
Trunk or Treat October 31st.

Resolution 23-2015-16
Motion made by Trustee Thoman, seconded by DM Crane to close Mitchell Place between Church Street and College Avenue for the annual Trunk or Treat event between 5-9 pm on October 31st. Voted "Yes" by ALL. Motion Carried.

CLERK-TREASURER
Vouchers
Resolution 24-2015-16
Motion made by Deputy Mayor Crane to approve October vouchers in the amount of $18,816.63 seconded by Trustee Thoman. Voted "Yes" by ALL. Motion Carried.

Approval of Minutes:
Resolution 25-2015-16
Motion made by Trustee Thoman and seconded by Trustee Letteer to approve the minutes of the Regular meeting from September 21, 2015.
Voted "Yes" by Trustee Thoman, Trustees Hill and Letteer and DM Crane.
Mayor Pierce abstained. Motion Carried

Discussed the allowance for fire chiefs; after discussion the Fire Chief will provide a report of the number of calls each assistant chief and chief has been on as backup.

Community Room Use -- Paul & Betty LaRow 11/14 2-8pm Family Gathering -APPROVED

OLD BUSINESS:
506 Church Street Bid -- Papers have been signed so that the property is no longer the Village's.

MAYOR
Start thinking of the Citizen of the Year
Christmas tree lighting set for November 28th -- Trustee Thoman and Clerk Pierce in charge.

TRUSTEE COMMENTS
Trustee Thoman mentioned that The Bucket wanted to do something in the community.

CORRESPONDENCE:
Time Warner Cable Programming 10/7
Justice report 9/15
Joint Sanitary Landfill Commission
Schuyler County 3rd Quarter Sales Tax
NYSEG Utilities Tax Quarter End 8/31/15
Real Property Transfer Jeffrey & Gayle Greuber to Kevin & Gayle Greuber, 109 Hanlon Drive
Real Property Transfer Hagadorn Estate to Schuyler County, 209 MacDowell

ADJOURNED
Motion to adjourn made at 8:33 p.m. by DM Crane, seconded by Trustee Hill.

Respectively submitted by
Kristi A. Pierce, Clerk-Treasurer

The following are the minutes of the Odessa Village Board's Regular Meeting held on Sept. 21, 2015, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on September 21, 2015 at 6:30 p.m. in the Village Community Room by Deputy Mayor Crane.

ROLL CALL:
Mayor Keith Pierce--Absent; Deputy Mayor Crane--Present
Trustee Hill--Present; Trustee Thoman--Present
Trustee Letteer--Present; Code Enforcement Russell--Present
Fire Chief Tomassi--Absent; 1st Asst. Chief Jelliff--Absent
Superintendent Siptrott--Present; Clerk-Treasurer Pierce--Present

CODE ENFORCEMENT:
--Demo of back of building was to be done in 90 days of court date, still has not filed demolition permit, were told that a contractor had to do it.
--Garage extension permit is looking good.
--Met with Baptist Church regarding their new site; made suggestions and told them to submit formal plans to the Village Planning Board.
--Discussed exit door at an establishment that needs to open out instead of in and have glass so that people know someone is exiting and entering.
--Trustee Thoman asked CEO Russell to check on the car issue on Merchant Avenue.

FIRE DEPT. -- No Report submitted -- Minutes from August 2015 in Agenda folder.

JUSTICE: Average speeding ticket out of the 19 received since 8/10 was 52.42 mph.

DPW REPORT: Supt. Siptrott Reported:
--Mileage sheets in agenda folder
--Worked with NYS DOT replacing and fixing curb stops and shut offs some of which were broken off by the contracting crew using jackhammers.
--Replaced the steering assembly in the pickup.
--Have GIS mapped most of the shut offs, hydrants, curb stops and valves.
--Salter extension is in and will be put in service soon.
--Transmitter for the water tank was replaced and is now working.
--Went over tree bids; General Arborist $3000, Laughlin $1500 and Jim Gee $2300.

Resolution 17-2015-16
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to approve the quote from Laughlin Tree Service in the amount of $1500 to remove the trees on Fowler, Merchant and Railroad as specified in the quote.
Voted “Yes” by ALL. Motion Carried.

--Guardrail on Owen Place still needs to be fixed.
--Discussed trading in and buying or leasing a new Bobcat; discussed getting a tractor instead that the attachments could be used on. Supt. Siptrott will have tractor quotes next month.

CLERK-TREASURER:

Vouchers
Resolution 18-2015-16
Motion made by Trustee Thoman to approve August vouchers in the amount of $18,298 seconded by Trustee Letteer. Voted "Yes" by ALL, Trustees Thoman, Hill and Letteer for all, Deputy Mayor Crane abstained from approving voucher number 1165 for Parmenter. Motion Carried

Approval of Minutes:
Resolution 19-2015-16
Motion made by Trustee Thoman and seconded by Trustee Hill to approve the minutes of the Regular meetings from July 20, 2015 and August 10, 2015.
Voted "Yes" by Trustee Thoman, Trustees Hill and Letteer.
Deputy Mayor Crane abstained. Motion Carried

NEW BUSINESS:
Discussed establishing a Village Website through Go Daddy's website builder like Town of Catharine, establishing will take time, but once put together it should be only time to change information or load monthly agendas and minutes.

Resolution 20-2015-16
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve to establish a Go Daddy website account for the Village. Voted "Yes" by ALL. Motion Carried

Clerk Pierce asked to change the hours for Fridays from 12:30-4:30 to 8am to Noon. After discussion the board approved.

Discussed the allowance the fire chiefs get at the end of the year and how to have a different kind of backup for the expense.

Community Room Application -- Mark Collins -- 1/16/15 APPROVED

OLD BUSINESS:
506 Church Street Bid -- One bid received from Jeff Parmenter in the amount of $6,000 plus outstanding property taxes with the Village and County.

Resolution 21-2015-16
Motion made by Trustee Thoman, seconded by Trustee Letteer to accept Jeff Parmenter's bid of $6,000 to include the signing of the Developers agreement and dates for completion to be set by Code Enforcement and Village Board. Voted "Yes" by ALL. Motion Carried

CORRESPONDENCE:
Time Warner Cable Programming 8/19, 9/2 & 9/16
Justice report 8/15
Time Warner Cable 2nd Quarter Franchise
Joint Sanitary Landfill Commission
Thank you from Schuyler County Youth Bureau TANF Program
Rural Futures Summer News 2015
Real Property Transfer Fields to V. Odessa off Main Street
Real Property Transfer OBC to John Benedict -- 200-202 Maple Avenue
Tentative invoices for NYS Retirement

ADJOURNED
Motion to adjourn made at 7:43 p.m. by Trustee Letteer, seconded by Trustee Hill.

Respectively submitted by
Kristi A. Pierce, Clerk-Treasurer

The following are the minutes of the Odessa Village Board's Regular Meeting held on Aug. 10, 2015, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on August 10, 2015 at 6:31 p.m. In the Village Community Room by Mayor Pierce

Pledge of Allegiance was led by Mayor Pierce.

ROLL CALL:
Mayor Keith Pierce-Present; Deputy Mayor Crane-Absent
Trustee Hill-Present; Trustee Thoman-Present
Trustee Letteer-Present; Code Enforcement Russell-Present
Fire Chief Tomassi-Present; 1st Asst. Chief Jelliff-Absent
Superintendent Siptrott-Present; Clerk-Treasurer Pierce-Present

PUBLIC: Joanna Scott, Anne Centurelli and Tracy Gavich

Rebecca Collins -- Schuyler Soil & Water reviewed with the Board the services that she provides through the Soil & Water department. Showed how GIS mapping aides in tracking hydrants, shut offs, curb stops, etc. The Board agreed that the Village needed this in order to move forward with replacing old water lines and to have one map instead of several since 1938. Ms. Collins will work closely with Supt. Siptrott to get this done, hopefully before the end of the year.

Tracy Gavich -- Planning Board Chair went over the Planning Board's role and also that it came up in the County Planning meeting that the new Bucket Bar & Grill hadn’t filled out paperwork yet for planning. After discussion the form that would be used was given to Clerk Pierce and Code Enforcer Russell would meet with them the next day to get it completed. Mrs. Gavich stated that the Planning Board will start meeting and a proper form will be put together. Clerk Pierce will get color copies made of the current zoning map and get them to the members.

Resolution 10-2015-16
Motion made by Trustee Letteer, seconded by Trustee Hill to approve the use of the Site Plan form presented as a temporary one for three months. Voted “Yes” by ALL. Motion Carried.

Joanna Scott was in attendance to become a member of the Planning Board.

Resolution 11-2015-16
Motion made by Trustee Thoman, seconded by Trustee Hill to approve Joanna Scott to the Village Planning Board effective immediately. Voted “Yes” by ALL. Motion carried.

PUBLIC continued:
Mrs. Gavich mentioned to the Board about looking into their own website that we could put all our forms up and be able to find Village-related items easier. Mrs. Gavich also discussed the water issues that she had last week. Mayor Pierce informed her that the Board has begun looking into resolving issues people are having. Clerk Pierce informed the Board she sent out a second request to those that did not respond after the first round of surveys that went out.

REPORTS:

CODE ENFORCEMENT:
--Bucket Bar & Grill is almost finished, will visit tomorrow
--The one property maintenance issue is slowly being resolved; the second court appearance is to take place in two weeks with a plan for removing the back of the building.

FIRE DEPT.:
July 9 Fire Calls and 10 EMS
Minutes from July 27 Meeting in the Agenda folder
Had the Chicken BBQ and Hit the Boot, don’t have final numbers.
Mayor and Chief Tomassi met with Hunt Engineers to see what is feasible if the Village/Fire Department expands.
During the Phish concert; August 21-24 M-6 with a certified driver will be working shifts.
Anything that occurs will be as mutual aid to Schuyler Ambulance.
Discussed the bail-out harness systems.

Resolution 12-2015-16
Motion made by Trustee Thoman and seconded by Trustee Hill to approve the purchase of 11 harnesses from First Out Rescue Equipment in the amount of $2,501.50.
Voted “Yes” by ALL. Motion Carried

Associate member Teresa Letteer for Board approval

Resolution 13-2015-16
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve Teresa Letteer as an associate member. Voted “Yes” by ALL. Motion Carried.

DPW REPORT: Supt. Siptrott Reported:
Mileage sheets in agenda folder
Paving quote from Bellasario to fix Church Street was received in the amount of $30,000

Resolution 14-2015-16
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve Bellasario Paving to fix Church Street in the amount of $30,000. Voted “Yes” by ALL. Motion Carried.

Discussed tree verbal bid; after discussion other arborists will be called to see if quotes can be received.
Supt. Siptrott informed the Board of the other quote received for the spreader extension parts which was higher than Chemung Supply.

Resolution 15-2015-16
Motion made by Trustee Thoman, seconded by Trustee Hill to approve the quote from Chemung Supply on the salt spreader extension in the amount of $524 plus freight. Voted “Yes” by ALL. Motion Carried.

Guardrail on Owen Place is down and needs to be replaced, will be contacting County or DOT to assist.
Had Dept. of Health inspection for this year, went well, will be sending suggestions.
Line for the Baptist Church was installed today.

CLERK-TREASURER
New printer in service.
Went over outstanding taxes, have several properties that are two years behind, a couple will be going up for tax sale through the County.
Office will be closed from August 14-21st.
NYSIF – Workers Compensation audit will be August 24th.

Vouchers
Resolution 16-2015-16
Motion made by Trustee Thoman to approve August vouchers in the amount of $18,298 seconded by Trustee Hill. Voted “Yes” by ALL. Motion Carried.

NEW BUSINESS:
Fall Dumpster Day will be September 19th.
Clerk Pierce informed the Board about a program through Colonial for employees to pay for extra benefits if they choose to. After asking employees the Board declined due to lack of interest.

OLD BUSINESS:
Field Property -- Property transfer documents have been signed and the property is the Village’s.
Church Street Property -- Property notice is going out.

MAYOR
Mayor Pierce informed the Board that he was called regarding Sydney Place possibly expanding. Chief Tomassi commented that in the new building the doors need to change the way they open, the current situation makes rescue calls hard to get to the patient.

CORRESPONDENCE:
Time Warner Cable Programming 8/5
Justice report 7/15
Time Warner Cable 1st Quarter Franchise
Joint Sanitary Landfill Commission
Schuyler County Sales Tax 2nd Quarter (down $284 from 2014)
Real Property Transfer Conway to Vanzile 213 East Main Street
Real Property Transfer Barra to Chouinard 104 Texas Hollow Street

ADJOURNED
Motion to adjourn made at 8:27 p.m. by Trustee Letteer, seconded by Trustee Hill.

Respectively submitted by
Kristi A. Pierce, Clerk-Treasurer

The following are the minutes of the Odessa Village Board's Regular Meeting held on July 20, 2015, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on July 20, 2015 at 6:30 p.m. in the Village Community Room by Mayor Pierce.

Pledge of Allegiance was led by Mayor Pierce.

ROLL CALL:
Mayor Keith Pierce-Present; Deputy Mayor Crane-Present (6:48pm)
Trustee Hill-Present; Trustee Thoman-Present
Trustee Letteer-Present; Code Enforcement Russell-Present
Fire Chief Tomassi-Present; 1st Asst. Chief Jelliff-Present
Superintendent Siptrott-Present; Clerk-Treasurer Pierce-Present

PUBLIC: Evan Eisenberg, Charlie Haeffner with Odessafile, Ken & Edee Benedict

Mr. Eisenberg addressed the Board about the property on Main Street he resides in; they are working on addressing the part of the building that is falling down in back. He also asked about the status of the sewer. The Board stated that we are on the EFC funding list and are working on getting the amount down that the DEC wants to see.

Mr. & Mrs. Benedict stated that they are obtaining quotes on getting the property taken down that is falling off the back of the building, asked the Village if anything could be done to assist them. Mayor Pierce explained the Village cannot have its workers working on private property.

REPORTS:

FIRE DEPT.:
June 30 Fire Calls and 16 EMS
Hit the Boot and Chicken BBQ will be the weekend of August 8th.
Airpaks passed inspection.
Discussed the new radio system and the need to replace the pager for the members. Three quotes received: Watchdog $439.05/pager, GTS Radio $384.99/p, and Werzig $349/pager.

Resolution 3-2015-16
Motion made by Trustee Letteer and seconded by Trustee Hill to approve the purchase of 25 pagers from Werzig in the amount of $8,725. Voted “Yes” by ALL. Motion carried.

Radio in HE-27 needs to be changed out to accommodate the new radio system. Quotes received: Werzig $1,040.26, Radio Shack $1245.74, Motorola $1350.

Resolution 4-2015-16
Motion made by Deputy Mayor Crane and seconded by Trustee Letteer to approve the purchase of 2 radios for HE-27 from Werzig in the amount of $1,040.26.
Voted “Yes” by ALL. Motion carried.

The new gear had been put in service and the inventory has been done. Older gear that needs to be surplused includes: 13 pants, 6 helmets and 8 jackets.

Resolution 5-2015-16
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to approve 13 bunker pants, 8 fire jackets and 6 helmets for surplus. Voted “Yes” by ALL. Motion carried.

Discussed the purchase of new harnesses for the bail-out system. Chief Tomassi went over the quotes as well as 1st Asst. Jelliff to answer questions. Mayor Pierce tabled the purchase of the new harness program to verify the changes in the law that was updated.

CODE ENFORCEMENT:
Attended to court hearings; one is being addressed, the other was a no show.
New restaurant is coming along and should be opening soon.
Inspected the old Baptist Parsonage next to the Baptist Church, is going out for sale.

DPW REPORT: Supt. Siptrott Reported:
Mileage sheets in agenda folder
Received quote on Master Meter for the Booster Station.

Resolution 6-2015-16
Motion made by Deputy Mayor Crane, seconded by Trustee Hill to approve a purchase of a Master Meter from Vellano in the amount of $1,775. Voted “Yes” by ALL. Motion Carried.

Went over paving quotes, still missing clarification from three vendors.
Water Break on SR224 cost approximately $5,000.
Chevrons have been placed on Church Street by the Church Street and Speedway intersection.
Discussed buying an extension for the salter chute for next season, tabled for now.

CLERK-TREASURER:
Tax collection is complete.
Auditors were done in one day instead of two full days, auditors stating it is very organized.
Request to change Board meeting to August 10th due to vacation schedules approved.
Discusses printer replacement for Clerk’s office, submitted three quotes from SCT Computers, Quill and CDW

Resolution 7-2015-16
Motion made by Trustee Thoman and seconded by Deputy Mayor Crane to approve the purchase of the HP Printer from SCT Computers in the amount of $400. Voted “Yes” by ALL. Motion Carried.

Vouchers
Resolution 8-2015-16
Motion made by Trustee Thoman to approve July vouchers in the amount of $31,250.47 seconded by Deputy Mayor Crane. Voted “Yes” by ALL. Motion carried.

Approval of Minutes:

Resolution 9-2015-16
Motion made by Trustee Thoman and seconded by Trustee Letteer to approve the minutes of the June 15, 2015 regular Board Meeting.
Voted “Yes” by ALL. Motion carried.

OLD BUSINESS:
Field Property -- waiting on Bank to approve the new survey
Church Street Property -- Property has been transferred, need to put out for bid.
Summer Recreation -- Trustee Thoman was able to get Town of Catharine to contribute an additional amount for the program.

MAYOR
Discussed the park property

CORRESPONDENCE:
Time Warner Cable Programming 5/20 & 6/3
Justice report 5/15
Time Warner Cable 1st Quarter Franchise
Empire 2014 Franchise report
NNYCOM Letter to NYS Senate
Joint Sanitary Landfill Commission
OMCS Letter of new School Board
Fagan Engineers Services letter
NYSIF Dividend Statements 2x
Schuyler Mortgage Tax report 10/1/14-3/31/15

ADJOURNED
Motion to adjourn made at 8:18 p.m. by Deputy Mayor Crane, seconded by Trustee Hill.

Respectively submitted by
Kristi A. Pierce, Clerk-Treasurer

The following are the minutes of the Odessa Village Board's Regular Meeting held on June 15, 2015, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on June 15, 2015 at 6:30p.m. In the Village Community Room by Mayor Pierce

Pledge of Allegiance was led by Mayor Pierce.

ROLL CALL:
Mayor Keith Pierce-Present; Deputy Mayor Crane - Present
Trustee Hill- Present; Trustee Thoman - Present
Trustee Letteer - Present; Code Enforcement Russell - Present
Fire Chief Tomassi - Absent; 1st Asst. Chief Jelliff- Present
Superintendent Siptrott - Present; Clerk-Treasurer Pierce-Present

PUBLIC: Sheriff Yessman & Ashton Furney

Sheriff Yessman came at the request of the Mayor to discuss the recent car theft and criminal activity in the Village. General criminal activity has not been bad in the Village, it generally goes in waves. As for advice for residents; make sure keys are out of vehicles and vehicles are locked. Same goes for your home, make sure to lock the doors.

REPORTS:

FIRE DEPT.:
May 13 Fire Calls and 25 EMS
Participating in Memorial Day service at Memorial Park
Physicals are Monday, July 6th
County Radio system is not transmitting from Terry Hill from Sugar Hill; hopefully new system will be in place in three months. Montour and Watkins Fire Department pagers are not being called on the new system and they have had to make modifications to how to get volunteers to respond. Odessa will send out the tones again from the radio desk at the station to make sure everything goes out.
Flash Flooding -- 18 official calls between 5:30pm and 1:30am.
Structure fire for a barn on Church Street -- it was a total loss.

CODE ENFORCEMENT:
Permits being processed -- cleaning up last year permits.
Sent two notices of violation.

DPW REPORT: Supt. Siptrott Reported:
Mileage sheets in agenda folder
Water Break on State Route 224 will be fixed starting 6/16.
Went over paving quotes, Board asked for written clarification of quotes and three vendors with the same specs.
Quote for Octave meter is $1775 from Vellano. Board asked to obtain three quotes from other vendors for a comparison.
Board discussed Bellasario quote on a replacing 370 feet of 6” main on Merchant Avenue, not counting new hookups it would cost $40,000. This gives the Board an idea of how much it will cost, the Village Board talked about preparing and RFP for replacing the water lines in the Village. So the Village can start planning for replacement with the current water bond finishing in late 2020.

CLERK-TREASURER
Tax collection going well
Auditors will be here for the audit.

Vouchers:
Resolution 1-2015-16
Motion made by Trustee Thoman to approve additional May vouchers in the amount of $4,715.21 and June vouchers in the amount of $48,210.90 seconded by Deputy Mayor Crane. Voted “Yes” by ALL. Motion Carried

Approval of Minutes:
Resolution 2-2015-16
Motion made by Trustee Letteer and seconded by Deputy Mayor Crane to approve the minutes of the May 18, 2015 regular Board Meeting. Voted “Yes” by Mayor Pierce, Deputy Mayor Crane, Trustees Hill and Letteer. Trustee Thoman abstained. Motion Carried

NEW BUSINESS:
Discussed changes made to Summer Recreation program this year due to budget issues, Trustee Thoman will be approaching the Towns and Villages involved to see if they could assist with budget. Program is looking into using the Youth Bureau program to help with paying for counselors this year

OLD BUSINESS:
Field Property -- waiting on Abstract from Fitsimmons office
Church Street Property -- still waiting for paperwork from Judge’s office, should be in soon. Need to figure out how much the Village has into the property.

Motion made at 7:53pm by Trustee Thoman, seconded by Deputy Mayor Crane to enter Executive Session to discuss a legal matter.

Motion made at 7:57pm by Trustee Thoman, seconded by Deputy Mayor Crane to exit Executive Session.

CORRESPONDENCE:
Time Warner Cable Programming 5/20 & 6/3
Justice report 5/15
Time Warner Cable 1st Quarter Franchise
Empire 2014 Franchise report
NNYCOM Letter to NYS Senate
Joint Sanitary Landfill Commission
OMCS Letter of new School Board
Fagan Engineers Services letter
NYSIF Dividend Statements 2x
Schuyler Mortgage Tax report 10/1/14-3/31/15

ADJOURNED
Motion to adjourn made at 7:57 p.m. by Deputy Mayor Crane, seconded by Trustee Thoman.

The following are the minutes of the Odessa Village Board's Regular Meeting held on May 18, 2015, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on May 18, 2015 at 6:32p.m. In the Village Community Room by Mayor Pierce

Pledge of Allegiance was led by Mayor Pierce.

ROLL CALL:
Mayor Keith Pierce-Present; Deputy Mayor Crane - Present
Trustee Hill- Present; Trustee Thoman - Absent
Trustee Letteer - Present; Code Enforcement Russell - Present (6:37pm)
Fire Chief Tomassi - Present; 1st Asst. Chief Jelliff - Absent
Superintendent Siptrott - Present; Clerk-Treasurer Pierce-Present
Justice Goossen - Absent

PUBLIC: No Public

REPORTS:

FIRE DEPT. :

April: 10 Fire Calls and 9 EMS

Met with Community Fire Department to be on their second alarm assignments – Engine to structure fire and all brush equipment to brush fires.
Reviewed roles in membership; 2 went Emeritus, 2 were released after probation. The rest of the membership is all active.
Chief Tomassi, Rick and Shirley Churches attended training on Fireman wellness.
County will be going to high band radios in August after the race and all major events in the area are over.
Participating in Memorial Day service at Veterans Memorial Park
OFD Bowling team took 1st place.
Need approval for two new Juniors, Pixie Kinner and Jackie Vincent.

Resolution 55-2014-15
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to approve Pixie Kinner and Jackie Vincent as JRs in the Fire department. Voted “Yes” by ALL. Motion Carried

CODE ENFORCEMENT:
Closed out permits from last year
Church Street Furnace installation tomorrow
Will be issuing a demo permit to property on Main Street to remove the part of the building that is falling into the creek area.
Former Odessa House building is coming nicely and making great improvements

DPW REPORT: Supt. Siptrott Reported:

--Mileage sheets in agenda folder
--Mayor Pierce asked what happened with the failure to do the required quarterly arsenic test. Supt. Siptrott stated that testing has been now conducted and more notifications are set to remember when testing is to be done.
--Hydrant next to the library has a broken bonnet, waiting on the part to repair.
--Will be looking over catch basins to repair grates that are rusting.
--Discussed the Church Street water issue and pavement, Mayor Pierce stated he was getting conflicting stores on who did the work and what was done. Mayor Pierce suggested digging it up and placing the drainage pipe in correctly.
--Discussed paving quotes for Speedway -- quotes are not for the same material that was used last year nor does it have the same specs as last year. Suggested going back to Bothar and obtaining the rest of the information.
--Discussed water break area on SR 224, Cookie’s Construction is on a job for three weeks and will be back after; hopefully by then the concrete company will return phone calls. Clerk Pierce has been calling daily, leaving her personal number as well to contact.

CLERK-TREASURER
--Tax collection starts 6/1
--Auditors will be here for the prelim June 17th and the full audit July 6-8
--Motion to transfer to FD Reserve the money from 2013-14 budget remaining $54,740.40.

Resolution 56-2014-15
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to approve the transfer of $54,740.40 from General Fund to the Fire Department Reserve savings account. Voted “Yes” by ALL. Motion Carried

Vouchers:
Resolution 57-2014-15
Motion made by Trustee Letteer to approve May vouchers in the amount of $12,718.99 seconded by Deputy Mayor Crane. Voted “Yes” by ALL. Motion Carried

Approval of Minutes:
Resolution 58-2014-15
Motion made by Deputy Mayor Crane and seconded by Trustee Hill to approve the minutes of the April 20, 2015 regular Board Meeting with corrections. Voted “Yes” by ALL. Motion Carried

NEW BUSINESS:
Motion needed to pass the Good Samaritan Law to be covered by Workers Compensation.
Resolution 59-2014-15
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to approve the following: Whenever a volunteer firefighter of the Village of Odessa (Odessa Fire Dept.) provides services under General Municipal Law Section 209-I (Volunteer Ambulance Workers’ Benefit Law Section 5) when there is no jurisdictional officer in command present, such volunteer firefighter shall be entitled to coverage under the VFBL (VAWBL) coverage provided by the Village of Odessa (Odessa Fire Dept.) for the provision of such services. Upon the arrival of a jurisdictional officer in command, such volunteer firefighter shall report to such officer and offer his/her services to assist such fire company or fire department. If such offer of assistance is not accepted, then the volunteer firefighter of the Village of Odessa (Odessa Fire Dept.) must `immediately cease providing any additional service at the scene of the emergency. Voted “Yes” by ALL. Motion Carried

Community Room Application -- Cindy Duet 7/25 -- Noon-Till Grad party - APPROVED
Community Room Application -- Rebecca Reckzis 6/13 Bridal Shower APPROVED

OLD BUSINESS:
Field Property -- waiting for survey to come in
Spring cleanup -- billed for almost 9 tons of garbage/debris, etc.
Church Street Property court date moved to 6/5 at 9:30am. -- Mayor Pierce asked about the vehicles that are on the property. Clerk Pierce will speak to Attorney Halpin.

MAYOR
Mentioned a Neighborhood watch in light of the activities that have been occurring the past couple year.

CORRESPONDENCE:
Time Warner Cable Programming 5/6/15 & Comcast Letter
Justice report 4/15
NYS DOT CHIPS letter
NYS DOH Violation Letter
NYMIR Rate Adjustment -- No rate increase
Assessment Notification on 105 First Street
Sales Tax 1st Quarter. -- Up $124 from 2014 1st quarter
Freed Maxick engagement letter

ADJOURNED
Motion to adjourn made at 7:25 p.m. by Deputy Mayor Crane, seconded by Trustee Letteer.

Respectively submitted by
Kristi A. Pierce, Clerk-Treasurer

The following are the minutes of the Odessa Village Board's Budget Public Hearing held on April 20, 2015, in the Municipal Building Community Room.

ROLL CALL:
Mayor Keith Pierce -Present; Deputy Mayor Crane – Present (6:06)
Trustee Hill - Present; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Officer Russell– Absent
Clerk-Treasurer Pierce - Present; Superintendent Siptrott – Absent
Fire Chief Tomass -Absent; Municipal Worker Rodger -Absent
1st Asst. Jelliff - Absent

Motion made by Mayor Pierce, seconded by Trustee Thoman to open the public hearing at 6:00pm.

Motion made by Trustee Letteer, seconded by Trustee Thoman to close public hearing at 6:25pm

The following are the minutes of the Odessa Village Board's Regular Meeting held on April 20, 2015, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on April 20, 2015 at 6:30p.m. In the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present
Trustee Hill- Present; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Russell – Absent
Fire Chief Tomassi –Present; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present
Justice Goossen - Present

Resolution 49-2014-15
Motion made by Mayor Pierce, seconded by Trustee Letteer to approve the following;
Voted “Yes” by ALL. Motion Carried

APPOINTMENTS:
Deputy Mayor – Shawn Crane
Acting Village Justice – Dale Jaynes
Health Inspector – Dr. Winkler
Historian – John Jelliff
Village Attorney – Robert Halpin
Schuyler County Environmental Management Council –
Council of Government Representative – Mayor Keith Pierce
Joint Landfill Representative – Joel Moore
Summer Recreation Liaison – Trustee Robin Thoman
Code Enforcement – Harold Russell
Official Depositories: Tompkins Trust Company & Chemung Canal
Official Newspaper: Watkins Review & Express for General filings – Hi-Lites for Special advertisements.
Official Publicist: Odessafile – A.C. Haeffner
Dates for Regular Board Meetings: Board meeting will be held once a month on the third Monday starting at 6:30 PM.
Rules of Procedure for Board Meetings: State Law regulates, three of five members are required for a quorum. All executive sessions must be during public meetings.
Annual Resolutions: Needed to authorize payment of public utilities, and justice fees and designating official bank signors: Mayor, Deputy Mayor and Clerk-Treasurer.
Adopt IRS Mileage Rate currently set at .575 cents per mile.

FIRE DEPT. –
--March: 11 Fire Calls and 22 EMS
--2014 – 319 Calls 2,530.75 hours. Total department hours 5,534
--Harrisburg show is 5/15-17 would like permission to take HM-26 to Harrisburg and lunch for line officers.

Resolution 50-2014-15
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to allow the use of HM-26 to take the line officers to the Harrisburg show May 15-17. Lunch for the line officers will be reimbursed. Voted “Yes” by ALL. Motion Carried

--Board of Directors this month will go over inactive list and will report to the Village Board in May.
--Took HM-25 to Relay for Life event in Montour Falls.
--Clerk Pierce informed Chief Tomassi that in order to reimburse the Chief and Assistant Chiefs the annual amount given, records have to be submitted showing number of calls and mileage.

DPW REPORT: Supt. Siptrott Reported
Mileage sheets in agenda folder
Community room has been painted and the floors cleaned and waxed.
Went over water report received from Slack; will change phosphate when flushing is completed in the beginning of May. The Board asked if he could obtain the original report that was done when Supt. Candido was here.
Will be getting a reduce-speed-ahead sign for the top of Texas Hollow to maybe prevent speeding on the hill.
Discussed paving Speedway the rest of the way.
Mowers are ready, tamper is repaired.

JUSTICE:
Average speed for this week’s tickets has been 50mph. Police are now writing as is instead of reducing.
Discussed the local law on speed on the street in the Village, Clerk Pierce will look up.
Trustee Thoman discussed with Justice Goossen the budget process this year and the possibility that the Village will not keep the Village Justice after this term.

Need approval to attend free Core training on May 30th in Cooperstown, Board tabled.

Resolution 51-2014-15
Motion made by Trustee Thoman, seconded by Trustee Hill to approve the Core Training in Cooperstown on May 30th. To approve mileage for the trip. Voted “Yes” by ALL. Motion Carried

CLERK-TREASURER: Vouchers.

Resolution 52-2014-15
Motion made by Trustee Letteer to approve April vouchers in the amount of $133,394.97, seconded by Deputy Mayor Crane. Voted “Yes” by ALL. Motion Carried

Resolution 53-2014-15
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve the 2015-2016 Village budget with a total tax levy of 149,582.33 for $6.28/1,000.
Voted “Yes” by ALL. Motion Carried

Approval of Minutes:

Resolution 54-2014-15
Motion made by Trustee Thoman and seconded by Trustee Letteer to approve the minutes of the March 16, 2015 regular Board Meetings. Voted “Yes” by Mayor Pierce, Trustees; Crane, Letteer and Thoman, Trustee Hill abstained. Motion Carried

OLD BUSINESS:
Security cameras are installed
Field Property Survey has been ordered
Village Yard Sales will be July 25th
Spring cleanup is Saturday, April 25th from 8-Noon

Motion made to enter Executive Session at 7:56pm to discuss legal matters, made by Deputy Mayor Crane and seconded by Trustee Thoman.

Motion made to exit Executive Session at 8:23pm, made by Deputy Mayor Crane and seconded by Trustee Hill.

CORRESPONDENCE:
Time Warner Cable Programming 3/18, 4/1, 4/15
Justice report 3/15
Town of Catharine – Comprehensive Plan SEQR
NYSEG Gross Receipts tax Qtr. Ending 2/28/15
Noble Gross Receipts tax Qtr. Ending 2/28/15
Real Property Transfer – Kuhlman to Wells Fargo, 508 Church Street
NYS DOT Paving Project Notification
OFD Annual Report

ADJOURNED
Motion to adjourn made at 8:23 p.m. by Trustee Thoman, seconded by Trustee Hill.

The following are the minutes of the Odessa Village Board's Regular Meeting held on March 16, 2015, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustees was called to order on March 16, 2015 at 6:30p.m. In the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Absent
Trustee Hill- Absent ; Trustee Thoman – Present
Trustee Letteer – Present Code Enforcement Russell – Present
Fire Chief Tomassi –Present; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present

PUBLIC: Donna Swarthout, Kelly Meier, Ruth Thompson, Hunter Karius, Lisa Karius, Legislator Halpin

Speakers: Elizabeth Henry – Schuyler County Public Health, Tom Klaseus, P.E. Dept. of Health and Gary Garofalo

HEAL Representative Elizabeth Henry to speak on the Healthy Eating Active Living (HEAL) new brochure for the Village of Odessa showing the healthy heart mile as well as the future Odessa park. The Board liked the new brochure and would have Clerk Pierce pass any additional information along.

Department of Health - Tom Klaseus and Gary Garofalo spoke to the public regarding the on-going water issues. He explained that the water is safe it is just the hard water and the older pipes that are the issues. Mr. Klaseus said the survey will be helpful to pinpointing areas to begin engineering the replacement of the pipes. Clerk Pierce reported only 20% have returned the survey so far and it will be sent back to those who haven’t responded again in May. The public that was present would like to see the Board start replacing pipes but Mayor Pierce explained it isn’t as easy as digging up a section and replacing it; it must be engineered and approved. The Board stated that the survey will help, but unfortunately it will not be a quick fix. Supt. Siptrott also stated that our chemical company is running another test of the water to make sure the chemicals we are using are working properly or if we need to make changes.

FIRE DEPT.:
--February 7 Fire Calls and 10 EMS
--3/16 Starts Open burning ban until middle of May
--3/23 Election of officers
--Doug’s Fish Fry was a success making $1431.25 before taking bake sale expenses out.
--Had a compensation claim due to an air mask failure when a screw in the side of the mask came unscrewed during a trailer fire.
--County Association meeting went well. Bill Palmer from Ovid FD spoke on the Ovid Block Fire
--Banquet is 4/11 – new award this year call the Ridge Runner award. Nominations were submitted by members in a secret ballot.
--Inactive list – trainings are being completed. Mayor Pierce asked that a list of active members be sent to Clerk Pierce after the Board of Directors approves their status.

--NYS DOT has helped with the guardrail at the bottom of Texas Hollow and offered to help with post for the arrow signs that will go on the Speedway and Church intersection.

--A lot of frozen water pipes. Currently the O-C UMC and a tenant on State Route 228 water lines are frozen on the owners' side and the lines are plastic so they cannot be thawed using the welder like we have had to do with Village lines.

--There is a water break under State Route 224 by the end of Sydney Place that Cookie’s Construction helped find a way to get the water off the road. Once the ground thaws out and NYS DOT permits and plans are filed, it will be dug up and fixed.

--Board asked to keep up on the pot holes on the street and fill in daily if needed.

Need approval to attend free Core training on May 30th in Cooperstown, Board tabled.

Resolution 44-2014-15
Motion made by Trustee Thoman to approve March vouchers in the amount of $26,798.75 seconded by Trustee Letteer. Voted “Yes” by ALL. Motion Carried

Updated Budget – Recycling bids opened at Budget Workshop are reviewed again. Two bids; Cardinal Disposal $499 and Frank’s Disposal $400

Resolution 45-2014-15
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve Frank’s Disposal bid for $400 for the recycling program contract for 6/1/15-5/31/17.
Voted “Yes” by ALL. Motion Carried

Approval of Minutes:
Resolution 46-2014-15
Motion made by Trustee Letteer and seconded by Trustee Thoman to approve the minutes of the February 16, 2015 regular Board Meetings. Voted “Yes” by ALL. Motion Carried

NEW BUSINESS:
NYS DOT Resolution needed to work on State rightaway for water breaks

Resolution 47-2014-15
Motion made by Trustee Thoman, seconded by Trustee Letteer that the Village of Odessa agrees to faithfully perform the work under all permits issued to them, comply with all the terms and conditions of such permits, restore the highway to a satisfactory condition, and pay all damages, costs and judgments which may be recovered against the State by reason of damages arising out of work done under such permits. Undertakings must include the wording required by the Department.
Voted “Yes” by ALL. Motion Carried

Computel Gross Receipts Tax Audit – NYCOM has partnered with Computel now with GRT tax, it would not cost anything. If Computel collects funds that should have gone to the Village they take a fee of 40% of recovered funds. If they don’t recover anything they don’t charge anything.

Resolution 48-2014-15
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve Computel to audit the Gross Receipts Revenues and will take a fee of 40% of any recovered funds. Voted “Yes” by ALL. Motion Carried

Water Survey results – about 20% have responded so far; they will be resent with May’s bills.
Security cameras are here and need to be installed
Summer Rec surveys are going well. – Board discussed placing an ad for a Director

MAYOR:
Mayor Pierce asked Legislator Halpin if she had any news; she stated that the property on MacDowell would be going up for tax sale this year.

Motion made to enter Executive Session at 8:21pm to discuss legal matters; made by Trustee Thoman and seconded by Trustee Letteer.

Motion made to exit Executive Session at 8:44pm made by Trustee Thoman and seconded by Trustee Letteer.

CORRESPONDENCE:
Time Warner Cable Programming 1/21, 3/4
Justice report 1/15
Joint Landfill Commission Minutes 3/6/15
Schuyler County Environmental Management Council Minutes

ADJOURNED
Motion to adjourn made at 8:44 p.m. by Trustee Thoman, seconded by Trustee Letteer.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Feb. 16, 2015, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on
February 16, 2015 at 6:30p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Absent
Trustee Hill- Present; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Russell – Absent
Fire Chief Tomassi –Absent; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present

DPW REPORT: Supt. Siptrott Reported;
Mileage sheets in agenda folder
Waiting for salter parts order. After discussion that single salter was working out fine, it was decided order would be cancelled for now.
NY Rural Water has helped locate the break on SR 224, coming up with a plan to fix it..

JUSTICE:
Need approval to attend annual STC training in Corning on April 1st.

Resolution 40-2014-15
Motion made by Trustee Thoman, seconded by Trustee Hill to approval STC training in Corning on April 1st to include mileage. Voted “Yes” by ALL. Motion Carried

CLERK-TREASURER:
Vouchers
Resolution 41-2014-15
Motion made by Trustee Thoman to approve February vouchers in the amount of $10,786.48 seconded by Trustee Letteer. Voted “Yes” by ALL. Motion Carried

Resolution 42-2014-15
Motion made by Trustee Thoman, seconded by Trustee Hill to approve destruction of four boxes of 2007-2008 Financials. Voted “Yes” by ALL. Motion Carried

ELECTION:
Petitions filed for current Board members to run in Election, Wednesday March 18, 2015

Updated Budget – Recycling bids due by February 20. Changed budget workshop to March 6th at 7:30pm.

Approval of Minutes:
Resolution 43-2014-15
Motion made by Trustee Letteer and seconded Trustee Hill by to approve the minutes of the January 19, 2015 regular Board Meetings. Voted “Yes” by ALL. Motion Carried

NEW BUSINESS:
Spring Dumpster Day – April 25th – 8am- Noon
Village Yard Sales – After discussion Board decided to ask residents through Facebook what date they wanted.
Water Surveys are coming in
Summer Recreation Results are coming in as well.
Discussed County Storage and Shredding service.

OLD BUSINESS:
Rental Housing Registration – tabled
Security for Municipal Building –discussed

CORRESPONDENCE:
Time Warner Cable Programming 1/21, 2/4
Justice report 1/15
4th Quarter Sales tax Report & Clerk Analysis of Sales tax #’s since 2008
Ambit Gross Receipts Tax 1/14-12/14
Joint Landfill Commission Minutes 1/7/15
Schuyler County Environmental Management Council Minutes 11/12/14
Real Property Transfer – Wixon, Diana & Robert from Barry Wixson Coddington Place RR track by house.

ADJOURNED
Motion to adjourn made at 7:27 p.m. by Trustee Thoman, seconded by Trustee Hill

The following are the minutes of the Odessa Village Board's Regular Meeting held on Jan. 19, 2015, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on January 19, 2015 at 6:30p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present
Trustee Hill- Present; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Russell – Present
Fire Chief Tomassi –Present; 1st Asst. Chief Jelliff – Present
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present

PUBLIC: Ruth Thompson, Kelly Meier, Sue & Kevin Winder, Joyce Cole, Joe Parmenter, Jason & Alisa Parmenter, Charlie Haeffner, Lisa Karius

LEGAL:
Attorney Halpin updated the Board on the Church Street property and the next steps to move forward. The Board agreed with the plan of action and DPW will board up the house this week.

Resolution 33-2014-15
Motion made by Deputy Mayor Crane and seconded by Trustee Letteer to move forward with the procedure to declare the Thomas Ryan Property located on Church Street as abandoned property. Voted “Yes” by ALL. Motion Carried

PUBLIC:
Ms. Karius, Ms. Thompson and Ms. Meir all discussed their ongoing issues with brown water all the time and the damage it is doing to appliances. Mayor Pierce informed them that NYS DOH was contacted but due to the meeting being on a holiday Mr. Klauseus could not attend. Clerk Pierce asked Ms. Meir to forward her pictures and she would forward them to DOH to see if they had any suggestions. Clerk Pierce also stated that the Water Survey would be sent out by the end of the month and this will hopefully pinpoint problem areas and come up with a plan of action after that. Clerk Pierce also had spoken to an engineering firm with regards to the issue.

CODE ENFORCEMENT:
--Starting to work on back fire inspections
--Haven’t heard any more regarding the Main Street property

FIRE DEPT.: Reported by Chief Tomassi
--37 Calls for December
--Washing machine is in working order, Mr. Clayton Snow found out what the issues were and fixed it quickly.
--Next Monday is a Board of Directors meeting to go over the Inactive list, Mayor Pierce asked Chief Tomassi to e-mail the list to Clerk Pierce after a decision is made since the list was supposed to be to the Village Board by the January meeting.
--Doug’s Fish Fry Fundraiser will be February 5th from 11am-6pm
--Annual banquet will take place on April 11th at 7pm.
--Mayor Pierce has a friend who is donating a pool table to the fire department, hoping this helps build rapport in the fire department.
--Permission needed for William Buckley to attend a Fire Police class, the cost is $30.

Resolution 34-2014-15
Motion made by Trustee Thoman, seconded by Trustee Hill to approve William Buckley to attend the NYS Fire Academy class on Fire Police for an amount of $30.
Voted “Yes” by ALL. Motion Carried

--Need approval to purchase 12 sets of gear, received three quotes, two of the companies couldn’t meet all the specs, LaFrance’s cost per/set of gear is $1,808.97 for a total of $21,707.64. The current gear does not fit the newer firefighters properly and some gear is getting to its end of life. Full gear sets have not been purchased in a couple of years.

Resolution 35-2014-15
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to the purchase of twelve sets of gear from LaFrance at a total cost of $21,707.64.
Voted “Yes” by ALL. Motion Carried

DPW REPORT: Supt. Siptrott Reported
--Mileage sheets in agenda folder
--The dump truck salter is down and a new salter would be $4,000, but parts will be around $500.
--The signs for Speedway are received but will have to wait until ground is softer to place the posts.
--Replaced parts needed at Booster Station and repainted with help from Community Service person.
--Working on water issue and the phosphate being so low could account for most of the brown water issues. Working with Slack Chemical Tech Support to try different things.

CLERK-TREASURER
Vouchers
Resolution 36-2014-15
Motion made by Trustee Thoman to approve January vouchers in the amount of $21,002.95 seconded by Deputy Mayor Crane. Voted “Yes” by ALL. Motion Carried

30 hour helper accomplished the following: scanned all minutes from 1903- present, scanned all local laws, did a three-year analysis on all NYSEG accounts, switched out and reorganized all files current and the past year, updated all file folders. Also organized all the archive files in the storage room and updated the permanent minutes books with three years of minutes.

Need approval for Sandy Montgomery and Bonnie Seeley to be the Elections inspectors for the March 18, 2015 elections.

Resolution 37-2014-15
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to approve Sandy Montgomery and Bonnie Seeley as the Election inspectors for March 18, 2015 from Noon to 9pm. Voted “Yes” by ALL. Motion Carried

The Board set the following dates for the Budget Workshops – February 7 and 21st, both from Noon to 2pm.

Resolution 38-2014-15
Motion made by Trustee Letteer and seconded Deputy Mayor Crane by to approve the minutes of the December 15, 2014 regular Board Meetings. Voted “Yes” by Trustees Hill, Crane, Letteer and Mayor Pierce. Trustee Thoman abstained. Motion Carried

NEW BUSINESS:
Community Room Application – Nasser Wedding – 5/9/15 – Declined due to amount of people being too close to the maximum occupancy.

OLD BUSINESS:
--Rental Housing Registration – tabled, Clerk Pierce to resend document to all Board members.
--Deputy Mayor Crane researched security cameras and received three quotes for the system that he is familiar with, the best quote was through Amazon for $235.99.

Resolution 39-2014-15
Motion made by Trustee Letteer, seconded by Trustee Hill to purchase a two-camera security system from Amazon at a cost of $235.99.
Voted “Yes” by ALL. Motion Carried

--Fields Property/Park – Fields have returned the contract and will be moving forward with obtaining the survey.

CORRESPONDENCE:
Time Warner Cable Programming 12/17, 1/7/15
Justice report 12/14
NYS Dept Public Service – Energy Vision
Noble Americas Gross Receipts quarterly
NYSEG Gross Receipts quarterly
Schuyler County Treasurer – Mortgage Tax 4/1/14-9/30/14

ADJOURNED
Motion to adjourn made at 8:29 p.m. by Trustee Letteer, seconded by Deputy Mayor Crane.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Dec. 15, 2014, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on December 15, 2014 at 6:30 p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present (7:15)
Trustee Hill- Present; Trustee Thoman – Absent
Trustee Letteer – Present; Code Enforcement Russell – Present
Fire Chief Tomassi –Present; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present

PUBLIC: Ruth Thompson & Kelly Meiier of 204 Merchant Avenue discussed the ongoing water issues they are having at their location. After discussion the Board had Supt. Siptrott follow up with DOH and with the tenant to figure out what is going on at that location.

DPW REPORT: Supt. Siptrott Reported:
Mileage sheets in agenda folder
PaneLogic quote received and is $9,640.77, can hold off for now.
Will put together bids for the drive needed.
Discussed putting a window into the Clerk’s office, due to the tension cables in the wall it would have to be engineered. Board will revisit the cameras again.

CODE ENFORCEMENT
Main Street property – advice from regional is to do another inspection to see if any progress has been made.
Finishing up training needed for the year.

FIRE DEPT.: Reported by Chief Tomassi
8 Fire 15 EMS for November
26 is having distributor issues
Two factory recalls on 25
DEC Grant invoices coming in.
Department revamped application and is now four pages instead of 2, and a committee has been set up to oversee the process.
Seneca Santa on 12/24
Discussed the compensation hospital bills from Schuyler – Tomassi asked the Board to pay.

Resolution 29-2014-15
Motion made by DM Crane, seconded by Trustee Letteer to approve the Schuyler Hospital bills. Voted “Yes” by ALL. Motion Carried

CLERK-TREASURER
Vouchers
Resolution 30-2014-15
Motion made by Trustee Letteer to approve December vouchers in the amount of $14,605.96 seconded by Trustee Hill. Voted “Yes” by ALL. Motion Carried

Williamson Lawbook training was very informative and the update that is coming will be more efficient.

Approval of Minutes:
Resolution 31-2014-15
Motion made by Deputy Mayor Crane and seconded by Trustee Letteer to approve the minutes of the November 17, 2014 regular Board Meetings. Voted “Yes” by ALL. Motion Carried

Resolution 32-2014-15
Motion made by Trustee Hill, seconded by Trustee Letteer to approve the Election be on Wednesday, March 18, 2015 and run from Noon to 9pm. Voted “Yes” by ALL. Motion Carried

OLD BUSINESS:
Lighting will be switched out on the 18th
Village Tree lighting went well, discussing moving the time up to catch more people that are attending the kid’s party.
Tax Credit for Volunteer Firefighters in the Village is being worked on, NYCOM is giving us legal back ground that will help getting O’Mara or Reed to propose that the Village of Odessa have this credit.

TRUSTEE COMMENTS
After discussing the security more, Deputy Mayor Crane offered to help with the process.

CORRESPONDENCE:
E-Mail from resident regarding leaf vac
Time Warner Cable Programming 11/5
Justice report 10/14
Joint Landfill Minutes 10/1/14
Real Property Transfer – Marion to Baker – 406 Merchant Avenue
Real Property Transfer – Bates to Bates 514 Church Street

ADJOURNED
Motion to adjourn made at 7:46 p.m. by Trustee Letteer, seconded by Deputy Mayor Crane.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Nov. 17, 2014, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on
November 17, 2014 at 6:30p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present (7:10)
Trustee Hill- Present; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Russell – Present
Fire Chief Tomassi –Absent; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present

CODE ENFORCEMENT:
Reviewed status of open permits and big projects like the Odessa House.
After discussion regarding the Main Street property, CEO Russell stated he would follow up with Charlie Bliss to see if there was another avenue to go down.

Ryan Property – The Board discussed getting quotes for cleanup, need to clarify what exactly we need to do since the Health Officer said that it should just be demolished.

The Board also discussed the Hagadorn property that is in the hands of the County. The Board asked Mrs. Halpin if she knew anything of the status and informed her that the Village had been mowing around the house since no one was taking care of it and we have a bill to add onto it, along with the Village taxes. Mrs. Halpin said she would check into it and get back to us.

DPW REPORT: Supt. Siptrott Reported:
Mileage sheets in agenda folder
Plow for pickup needed to be fixed since controller was not working.
Guardrail at the bottom of Texas Hollow was taken out by someone towing too heavy a load for their truck; NYS DOT has offered to replace it.
Leaf Vac is working great and a lot less strain from picking up heavy leaf bags.
Obtaining a quote from PaneLogic for replacing the drive and reprogramming it.

Resolution 27-2014-15
Motion made by Trustee Thoman to approve November vouchers in the amount of $26,395.59 seconded by Trustee Hill. Voted “Yes” by Trustees Thoman, Hill and Letteer, Deputy Mayor Crane abstained. Motion Carried

Resolution 28-2014-15
Motion made by Trustee Thoman and seconded by Trustee Letteer to approve the minutes of the October 20, 2014 regular Board Meetings. Voted “Yes” by ALL. Motion Carried

Village tree lighting is 5:45pm on December 7th, DPW will be setting up lights and getting tree the Monday after Thanksgiving. Joe Baron of Bath will be once again donating the tree.

Discussed updated signage for Speedway and Church intersection; Supt. Siptrott said he was waiting for the County sign person to start up. The Board asked Mrs. Halpin if she could find out if they have started.

Mayor Pierce asked the Board to come up with three names each for the Citizen of the Year award for the next meeting.

Updated the Board that the current Real Property Law doesn’t allow for the $100 tax deduction they were discussing at the last meeting; there is a way to bring it to the local Senator/Assemblymen to add it to the law. The Mayor asked the Clerk to contact NYCOM to see if there are other ways to accomplish the goal an easier way.

The Board discussed the new liquor store that is going into the former Hayes law office. They are working on the liquor license and have started having shelves made for the various rooms.

Motion to adjourn made at 7:23 p.m. by Trustee Thoman, seconded by Trustee Hill.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Oct. 20, 2014, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on
October 20, 2014 at 6:30p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present
Trustee Hill- Present; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Russell – Absent
Fire Chief Tomassi –Present; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present

FIRE DEPT. –Reported by Chief Tomassi
Fire Calls: 7 Rescue: 20
--Asst. Jelliff is working on swimming pool policy
--Working with EMO and County concerning Ebola symptoms and procedures.
--Fire Department updated By-Laws and have been approved by Attorney, letters will be sent to those individuals not meeting minimum requirement of training and meetings, will be given a deadline to come up to required amount, if not met members will not be allowed at outing, use of facilities, etc. This is being done to insure that all members are up to date on trainings and something like what happened in Owego doesn’t happen in Odessa.
--Cross trained with WGFD and EMO on decontamination procedures.
--Applied for DEC grant for Hose and Forestry Gear – 50% match
--Grant through Firehouse Subs in Ithaca for turnout gear
--Working the Motocross on Sunday
--31st: Trunk or Treat at the Wesleyan Church.

DPW REPORT: Supt. Siptrott Reported;
--Mileage sheets in agenda folder
--Attended Snow and Ice Removal seminar by NYMIR
--Church Street signage – County is going to start making signs will order from there.
--Need new chain for salters
--Hydrant Flushing
--Replaced Ross Valve on one, need to do the other pump.
--Flanges order for new pump at Booster Station
--Received applications – Board discussed and Mayor Pierce, Trustee Letteer and Supt. Siptrott would be conducting the interviews.

CLERK-TREASURER
--Vouchers
Resolution 22-2014-15
Motion made by Trustee Thoman to approve October vouchers in the amount of $23,735.07 seconded by Trustee Letteer. Voted “Yes” by Trustees Thoman, Hill and Letteer Deputy Mayor Crane abstained. Motion Carried

--Money has been transferred from FASNY to Tompkins Trust for the Fire Department Reserves.
--Gave Sewer Meeting update – Received hardship zero percent, but still need grants to bring down the price.

Resolution 23-2014-15
Motion made by Trustee Letteer and seconded by Trustee Hill to approve the minutes of the September 15, 2014 regular Board Meetings. Voted “Yes” by ALL. Motion Carried

Resolution 24-2014-15
Motion made by Deputy Mayor Crane and seconded by Trustee Hill to approve the minutes of the September 25, 2014 Special Board Meetings. Voted “Yes” by DM Crane, Trustee Hill and Mayor Pierce, Trustee Letteer and Thoman Abstained. Motion Carried

Community Room application– Andrew Dean – Baby Shower 10/25 Noon-4pm APPROVED

Clerk Pierce inquired with Board about online payment and credit card payments. Board discussed and decided no at this time and to see if there would be interest first. Could water bills be e-mailed?

Elections – Resolution needed to officially hold elections on Wednesday, March 18th due to St. Patrick’s Day being the Tuesday when Elections would normally be held.

Resolution 25-2014-15
Motion made by Trustee Thoman, seconded by Trustee Hill to approve that the 2015 Village Elections be held on Wednesday, March 18, 2015. Voted “Yes” by ALL. Motion Carried

NYSEG Light Energy Efficiency Program - will replace lights in Fire Bays and will reduce electric bill, a portion is paid for by a grant, and the Villages portion at prevailing wage rate is $1,639.

Resolution 26-2014-15
Motion made by Trustee Thoman, seconded by DM Crane to approve the EnerPath proposal of $1,639 to replace the lighting in the Fire Bays.
Voted “Yes” by ALL. Motion Carried

Clerk Pierce asked permission to start a Village Facebook page to let people know about last minute changes, projects, meetings etc. Board approved.

Clerk Pierce stated parts had been delayed and that the lock on the back fire department door would be replaced by end of the week.

Trustee Thoman asked if it would be possible to put our Local Laws online, Clerk Pierce stated it was possible with time that they could be scanned.

Mayor Pierce discussed looking into a Village tax credit for Volunteer Fire Fighters in the Village. The Board agreed that it was a good idea and great incentive to get Village residents involved in the Fire Department. Clerk Pierce will check with Real Property Tax to see what can be done.

CORRESPONDENCE:
Time Warner Cable Programming 9/17, 10/1 & 10/15
Justice report 9/14
Schuyler Sales Tax 2nd quarter
Real Property Transfer – Helen Darling to Thomas Darling
Noble Americas – Gross Utilities Tax payment
NYSEG – Qtr. ending 8/31/14 Gross Utilities tax
Schuyler County Legislature Proposed Sales tax distribution
Letter from Library regarding the Tea Party Story time
Rural Futures – Summer-Fall 2014 Issue
State Comptroller Report on Schuyler County Treasurer’s Office 1/1/2011 -9/11/13

ADJOURNED:
Motion to adjourn made at 8:12 p.m. by DM Crane, seconded by Trustee Thoman.

The following are the minutes of the Odessa Village Board's Special Meeting held on Sept. 25, 2014, in the Municipal Building Community Room.

The Special Board Meeting of the Board of Trustee was called to order on September 25, 2014 at 6:04p.m. in the Village Office by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present
Trustee Hill- Present; Trustee Thoman – Absent
Trustee Letteer – Absent; Clerk-Treasurer Pierce–Present
Superintendent Siptrott –Present

Motion made at 6:05pm by Deputy Mayor Crane, seconded by Trustee Hill to enter into Executive Session to discuss personnel matters.

Motion made at 6:54pm by Deputy Mayor Crane, seconded by Trustee Hill to exit Executive Session.

ADJOURNED
Motion to adjourn made at 6:54 p.m. by Deputy Mayor Crane, seconded by Trustee Hill

The following are the minutes of the Odessa Village Board's Regular Meeting held on Sept. 15, 2014, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on September 15, 2014 at 6:30p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Absent
Trustee Hill- Present; Trustee Thoman – Present (6:51)
Trustee Letteer – Present; Code Enforcement Russell – Present
Fire Chief Tomassi –Absent; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present

FIRE DEPT. –Written Report by Chief Tomassi
Request to close Mitchell Place between Church Street and College Avenue for Trunk or Treat on October 31st.

Resolution 14-2014-15
Motion made by Trustee Letteer, seconded by Trustee Hill to approve the closure of Mitchell Place between Church Street and College Avenue for the Trunk or Treat on October 31st. Voted “YES” by all. Motion Carried.

Resolution 15-2014-15
Motion made by Trustee Hill, seconded by Trustee Letteer to surplus 14 obsolete air bottle and the Hurst tool that was taken out of service
Voted “YES” by all. Motion Carried.

Reminder about outing on September 20
Sheriff doing a drug collection at the Fire House on September 27

DPW REPORT: Supt. Siptrott Reported:
Mileage sheets in agenda folder
Bus drivers have been complaining about branches on College Avenue hitting buses. After discussion the Board and Supt. Siptrott decided to ask homeowners first to trim, if they did not want to, DPW would do it.
Mayor Pierce wanted Supt. Siptrott to attend a Safety Seminar in Auburn on October 7th.

Resolution 16-2014-15
Motion made by Trustee Letteer, seconded by Trustee Hill to approve for Supt. Siptrott to attend a NYMIR Safety Training on October 7, from 8am to Noon in Auburn, approval for mileage and travel. Voted “YES” by all. Motion Carried.

Supt. Siptrott said he has made progress on the list from last meeting.
Discussed issues with Pickup and check engine light coming on, if it continues will take it to CJ’s Kustom. Discussed when the Bond was up on the new dump truck. After discussion Supt. Siptrott will start getting specifications and pricing for a replacement.

CODE ENFORCEMENT-CEO Russell reported:
Reported that someone was trying to install an outdoor boiler in the Village, NYS DEC regulations won’t allow a boiler within 100 feet of any property line making one being installed in the Village highly unlikely.
Main Street issue was sentenced, but suspended for 30 days giving the owner another chance to rectify the violations.
Issues on Coddington Place with a certain resident regarding garbage.
Board brought up issue with overgrown grass on Owen Place.
Having issues again with a hoarder in an apartment.

JUSTICE: Average speed of the tickets that have come in lately is still 55mph.

CLERK-TREASURER:
Vouchers
Resolution 17-2014-15
Motion made by Trustee Letteer to approve additional August 2014 vouchers in the amount of $63.12 and September vouchers in the amount of $76,351.35 seconded by Trustee Hill. Voted “Yes” by Trustees Hill and Letteer and Mayor Pierce Trustee Thoman abstained. Motion Carried

Resolution 18-2014-15
Motion made by Trustee Letteer, seconded by Trustee Thoman to approve the withdrawal of funds from FASNY, and move to Tompkins Trust Savings account. Voted “YES” by all. Motion Carried
CLERK-TREASURER (continued)
Fall Dumpster day is all set for October 4th

Approval of Minutes:
Resolution 19-2014-15
Motion made by Trustee Thoman and seconded by Trustee Letteer to approve the minutes of the August 18, 2014 Regular Board Meetings.
Voted “Yes” by ALL. Motion Carried

NEW BUSINESS:
Received a request from Parmenters to close Railroad Street from Mill Street to end of Parmenter business on September 18th for their 40th Anniversary party.

Resolution 20-2014-15
Motion made by Trustee Thoman, seconded by Trustee Hill to close Railroad Street on September 18 for the Parmenter 40th Anniversary. Voted “Yes” by ALL. Motion Carried

Community Room application– Genevieve Potter – Family Christmas 12/20 11A-9PM – APPROVED
Community Room application– Candy Terwillegar – Baby Shower 10/4 2-4:30 PM – APPROVED

OLD BUSINESS:
Discussed Church Street and Speedway intersection, Supt. Siptrott stated he had spoken with the County and they suggested placing arrows on the guardrail, the Board agreed, Supt. Siptrott will order the signs.
Clerk Pierce presented the board with the pricing to replace the lock on the back door of the Fire Department side of the building. The Board agreed to purchase the lock from Montour Glass.

Resolution 21-2014-15
Motion made by Trustee Thoman, seconded by Trustee Letteer to purchase the combination door lock from Montour Glass for the amount of $580. Voted “Yes” by ALL. Motion Carried

Board discussed security at the Village office and decided to get quotes for putting in a window in the Village office so that the clerk can see who is coming up the stairs.

Quotes for trees – Mayor Pierce stated that the tree company did say the tree on Merchant would have to be taken down, need to get more quotes for the tree.

Ryan Property – After a search it was found that there is a tax lien from New York State, a credit card lien and a mortgage lien. Working with Attorney Halpin.

TRUSTEE COMMENTS
Board discussed the water system and the unit fee that is charged. Trustee Thoman confirmed when the NYS DOH helped setup fee structure they houses or apartments that were set up were bill a per unit fee, so for example Sydney Place has sixteen apartments so it is billed sixteen unit fees.

MAYOR
Mayor asked Supt. Siptrott to finish filling in around pavement in front of the municipal building from the new pavement, also to finish filling in the side of the road on Speedway.

CORRESPONDENCE:
Time Warner Cable Programming 8/20 & 9/3
Time Warner Cable 2nd Quarter Franchise Report
Justice report 8/14
Real Property Transfer – Roberts to Little

ADJOURNED
Motion to adjourn made at 7:49 p.m. by Trustee Thoman seconded by Trustee Letteer.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Aug. 18, 2014, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on August 18, 2014 at 6:30p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present
Trustee Hill- Absent; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Russell – Present (6:40)
Fire Chief Tomassi –Present; 1st Asst. Chief Jelliff – Present (6:50)
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present

FIRE DEPT. – Report by Chief Tomassi
Calls for July 18 Fire and 15 EMS
Asst. Chief Jelliff working on updating the Swimming pool filling policy
Discussed the Chimney Cleaning kits, Deputy Mayor Crane stated he had looked into it and the pricing was fine.

Resolution 9-2014-15
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to purchase the Chimney Cleaning kit for $1,099 from Chimney Scrubber.
Voted “YES” by all. Motion Carried.

Firematics day will be held at Odessa on September 13
Outing will be held at Fire House on September 20
Sheriff will be doing a drug collection at the Fire House on September 27
Chicken BBQ and Hit the Boot went well, raising $815.04 and $6,704.90 respectfully

CODE ENFORCEMENT-CEO Russell reported:
Sentencing will be held tomorrow; Board discussed fine options. Clerk Pierce will contact Attorney Halpin and inform him of the Boards decision.

Resolution 10-2014-15
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to request the maximum sentence of $200/day. Voted “YES” by all. Motion Carried.

Board informed Code Officer Russell that there have been several complaints regarding the Evan’s bushes on the corner of Church Street and Speedway. Trustee Thoman suggested calling first.

DPW REPORT: Supt. Siptrott Reported:
Speedway has been paved.
Bill Fields sidewalk has been repaired due to water shut off damage that happened a few years prior.
Fixed brakes in old dump truck
Shift lever in pickup went, it is being worked on.
Deputy Mayor Crane asked why DPW is wasting gas to run down the hill to Lakes to get non-ethanol gas and only getting three gallons at a time. Suggested getting a bigger tank to make the trip worth it.
Several Community service people have been working.
Flushed Hydrants
The Board asked about Municipal Workers work attire and if it had gotten better. Supt. Siptrott is working on it and has asked Clerk Pierce to compose a letter for the Municipal Worker on proper work attire.
Mayor Pierce complimented how well the overpass looks.
Mayor Pierce had several “housekeeping items” for the DPW
Gate at Pit is being left open and should be closed at all times.
Brush is mixed with leaf bags, the leaf bags and brush should be separated so that the leaves and bags can compost and it is easier to chip the brush.
Park not weedeated
Texas Hollow sign covered
DPW Building – Needs to be cleaned up around garage, needs to be maintained, how we can ask our Village residents to take care of their properties when the DPW garage is not taken care of.
Edges of new blacktop need to be tampered and stone to help edges that are high.
Grass on Main Street and Mill Street needs to be roundup.
Office Desk in Clerks office needs to be put back against wall; this has not been done for eight month.
Weeds around municipal building need to be have weed killer on them.

Vouchers Resolution 11-2014-15
Motion made by Trustee Thoman to approve additional July 2014 vouchers in the amount of $65.00 and August vouchers in the amount of $95,873.12 seconded by Deputy Mayor Crane. Voted “Yes” by ALL. Motion Carried

Training was great, came away with a lot of useful information and reporting. Also found out and confirmed with auditor that the Fire department reserve cannot be held in a credit union and FASNY is a credit union. Will begin research interest rates to transfer the funds out of FASNY. Municipalities cannot hold funds in a credit union since they are not considered a bank or trust.

Resolution 12-2014-15
Motion made by Deputy Mayor Crane and seconded by Trustee Letteer to approve the minutes from June 16, 2014 and July 23, 2014 Regular Board Meetings.
Voted “Yes” by ALL. Motion Carried

NEW BUSINESS:
Complaint received regarding the intersection of Church Street and Speedway. Complainant asked if the Village could make it a four way stop. After discussion Supt. Siptrott stated he had a curve sign that he could put up. Mayor Pierce also asked Supt. Siptrott to speak with Greg Mathews from the County to see what can be done.

OLD BUSINESS:
Clerk Pierce updated the Board on the Field Property; the bank has finished with the reassessment and we are waiting for the Bank Attorney to contact Attorney Halpin.
Quotes for trees – Mayor Pierce will contact tree company
Church Street property – quotes are trying to be obtained.

TRUSTEE COMMENTS
Trustee Thoman asked if we needed to place flushing ads in the Hi-Lites. Clerk Pierce stated it is placed there and on the Odessafile. The Board asked for the next flushing in October to place it on the September bills and on the Odessafile and make sure it is up on the Board out front and see if there is an increase in complaints.

Discussed a fall cleanup day. Board decided that Saturday, October 4th from 8-Noon will be the fall cleanup. Clerk Pierce asked Deputy Mayor Crane about asking Parmenters if tires could be included again.

CORRESPONDENCE:
Time Warner Cable Programming 8/6
Justice report 7/14
Real Property Transfer – Teeter to Lang
Real Property Transfer - Johnston to Murch

ADJOURNED
Motion to adjourn made at 7:45 p.m. by Deputy Mayor Crane seconded by Trustee Thoman.

Motion made to re-enter meeting at 8:00 by Deputy Mayor Crane, seconded by Trustee Letteer

Resolution 13-2014-15
Motion made by Mayor Pierce, seconded by Deputy Mayor Crane to designate the smoking area for the building to be at the Fire Department BBQ pit and new ashtray receptacles to be purchased. Voted “Yes” by ALL. Motion Carried

Motion to adjourn made at 8:05pm by Deputy Mayor Crane and seconded by Trustee Letteer.

The following are the minutes of the Odessa Village Board's Regular Meeting held on July 23, 2014, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on July 23, 2014 at 6:30p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present
Trustee Hill- Present; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Russell – Present
Fire Chief Tomassi –Present; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present

PUBLIC: Faye VanNordstrand, Zack VanNorstrand, David Havens and Richard Bauman

Faye VanNordstrand and David Havens spoke about the letter the Village was copied on regarding the right of way on Church Street and the proposed fence that Mr. Smith is wanting to put up. Mayor Pierce explained that the Board does not have any say in the right of way and that it is a civil matter. Code Officer Russell informed them that no building permit had been issued for a fence yet and that Mr. Smith was holding off until he met with his legal counsel.

Mr. Bauman asked the Board about what the Village Board wanted him to do in order to comply with Fire Code issues. Mayor Pierce stated he will have to work with Code Officer Russell on it.

CODE ENFORCEMENT: CEO Russell reported:
Court held and found guilty, sentencing is in August.
Continuing training and issuing a lot of building permits for fences.

FIRE DEPT.: Report by Chief Tomassi
--Calls for June: 17 Fire and 9 EMS
--HM-24 taken to Friendly’s to fix recalled front end tie rod.
--August 9-10 will be Chicken BBQ and Hit the Boot Fundraiser
--Air packs sent for testing and 14 air pack bottles failed hydro testing. Needs permission to replace 10 air pack bottles at $916.99 per bottle for a total of $9,169.90. The air packs are a carbon fiber tank and the area supplier is LaFrance. No other company will quote the bottle since they are territorial.

Resolution 7-2014-15
Motion made by Trustee Letteer, seconded by Trustee Hill to purchase ten air pack bottles from LaFrance for a total of $9,169.90. Voted “YES” by all. Motion Carried.

--EMO Grant for new radio system is moving forward and Odessa is in a good position to be ready to have all radio systems up to date when the change comes.

--Added Community Fire Department to Second Alarm assignment, their physicals and trainings seem to be current so they were added.

--Chief Tomassi asked Deputy Mayor Crane if he had a chance to look up the chimney kits and DM Crane requested two days and he would get back to him.

JUSTICE:
Clerk Pierce reported the Justice Goossen had given the information on the tickets received just today. There were five tickets received today and the average speed was 55.8 mph. The State Troopers are now writing the tickets for actual speed.

DPW REPORT: Supt. Siptrott Reported;
--Speedway is set to be paved on August 7th
--Brake line on old dump truck in in need of repair.
--Drive motor replaced in the chipper
--New hedge trimmer purchased that rotates to trim difficult areas better.
--Mulched around Municipal building
--Mayor discussed mowing a foreclosed property on Speedway. They have been issued a final notice and if it is not done by Wednesday the DPW will be mowing and billing the Property Management Company in charge of the property. Mayor Pierce also stated that a property on MacDowell needs to be completed as well; Attorney Halpin has informed the County Attorney that this would be done and cost added to the property taxes.

--Switched out a meter on Texas Hollow Road, home owner is not satisfied with water pressure; however according to Tom Klaesus at NYS DOH the water pressure was 25psi and the minimum at ground level is 20 psi.

Vouchers Resolution 8-2014-15
Motion made by Trustee Thoman to approve additional June 2014 vouchers in the amount of $65.00 and July vouchers in the amount of $28,292.48 seconded by Trustee Hill. Voted “Yes” by ALL. Motion Carried

--Audit went well and quick, we should be hearing something in a month or two. Need to finish the notes for the State Annual report and the State Comptroller’s office is still correcting the Constitutional Tax Limit form so that we can update it.

--Summer Recreation Program is moving along, it will finish up on August 1st. We will be doing a camper survey after the program and will be meeting with the Director to discuss improvements that need to be made due to the increased need for counselors and adults now that the program has to be registered with the Department of Health. This is the third year we are registered and it is getting harder to meet the current budget with the regulations put in place.

--Community Room application– Mary & John Wallenbeck 8/16 12-5pm – Baby Shower - APPROVED

--Community Room application – Kathy Willett – 8/30 1-4pm Baby Shower -APPROVED

--Clerk Pierce updated the Board on the Field Property; the bank is in the process of setting up an appraisal for his property and after this is complete Mr. Field should be able to settle.
--Paving of the Municipal Building is completed.
--Church Street property – received letter from Dr. Winkler, need to move forward in getting quotes to take care of the issues.

MAYOR:
Mayor Pierce updated the Board that the Mayors and Supervisors would be taking their proposal of freezing the Sales tax at 20% at the Council of Governments meeting.

CORRESPONDENCE:
Time Warner Cable Programming 6/18, 7/2 & 7/16
Joint Landfill Commission Minutes 7/2/14
Justice report 6/14
NYSEG Quarter ending 5/31/14 Gross Receipts Tax
Justice Goossen training certificates
Real Property Transfer – Clarence Parker to Edward Parker
Real Property Transfer – Bailey/Grinolds to Grover Rentals LLC
Real Property Transfer – Sindone to Sindone/Scott
Real Property Transfer – Murch to Dykshoorn/Parish

ADJOURNED
Motion to adjourn made at 7:44 p.m. by Trustee Thoman seconded by Deputy Mayor Crane.

The following are the minutes of the Odessa Village Board's Regular Meeting held on June 16, 2014, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on June 16, 2014 at 6:30p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present (6:50pm)
Trustee Hill- Present; Trustee Thoman – Present (7:27pm)
Trustee Letteer – Present; Code Enforcement Russell – Present
Fire Chief Tomassi –Present; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present
Justice Goossen - Present

PUBLIC: Ed Bovaird, Virginia Peters
Mrs. Peters had questions on the Fire Department filling swimming pools. Discussed updating policy since the Village does not have an updated one.

Mr. Boviard discussed drainage issues around his house. Supt. Siptrott stated that it is the personal drainage systems on MacDowell draining out onto the road and that is what is running down the road. Supt. Siptrott will talk to Watershed to see what’s going on.

FIRE DEPT.: Report by Chief Tomassi
--Calls for May: 12 Fire and 13 EMS
--HM-26 had a crate motor installed due to the old one breaking down. Truck is still actively used so the cost made sense to the Fire department.
--Physicals July 7th
--Security system is fully functioning and covers the apron, back door and all areas of the fire bays.
Odessa may host the EMT class; it all depends on the number of members from one department signed up for the class.
--Hurst Tools were inspected and maintained. The Combo Hurst tool is losing hydraulic pressure and needs to be replaced. Since the Hurst tools are territorial there is only one quote the cost is $6,595.

Resolution 1-2014
Motion made by Trustee Letteer to approve the purchase of a Hurst Combo tool for $6,595, seconded by Trustee Hill. Voted “Yes” by Trustees Hill and Letteer, and Deputy Mayor Crane, Mayor Pierce abstained, Motion Carried

--Chimney fire equipment – need to replace the chimney scrubbers; in Harrisburg a chimney fire kit with cables instead of brushes so that it will last longer. Three quotes received are $7,630, $1,899 and $1,199. After discussion it was tabled so Deputy Crane could research it more.
--Members attending state training; water rescue awareness, EMT Original, EVOC Class, Firefighter survival and Hazmat incident command.
--Discussed lock on the back door, need more quotes, look into Pop O’Lock in Ithaca, the quote from Montour Glass was $580.
--Board informed Chief Tomassi that the paving in the front of the Municipal Building will be done on the 23rd. Chief Tomassi will make sure there are extra patrols done by the Sheriff and State Police while the fire trucks are out of the fire bays during the paving.
--The Board and Chief Tomassi discussed the spending limits for the future Harrisburg trips. Will need to revamp before next year’s show.

Speeding statistics: 51 speeding tickets issued, the average speed the past two months has been 49mph. The average a few months ago was 57mph.

CODE ENFORCEMENT: CEO Russell reported:
--Attending a few code trainings; Emergency management, Mold and Mildew, regular monthly meetings.
--Court date set for July 22nd for East Main Street case.
--Discussed Church Street house – still waiting for a letter from Dr. Winkler to move forward.
Sydney Place had an issue that is being addressed.

DPW REPORT: Supt. Siptrott reported;
--Street sign and Village signs are in place. The Village signs still have to be painted black and the caps put on at the Montour end of Speedway.
--Drainage issues with the drywell on Jack Fowlers property have been stopped.
Ross Valve needs to be replaced at the Pump house.
--Police report filed regarding the vandalism on the end of Speedway by the Harrington house regarding their goats. DPW covered the graffiti.
--Speedway paving will be mid-July to early August. Mayor Pierce said to make sure to inform them to try and tip it towards the drainage on the one side and to make sure approaches are taken care of.
--Bill Bulkley will help with flagging during paving at the Municipal Building.
--Bill Bulkley and Bernie MacDougall will help with flagging when Speedway is paved.
--Blocks have been placed at the composting pit on Texas Hollow, should deter illegal dumping.
--Board and Supt. Siptrott reviewed the letter received from Donna Swarthout regarding the drainage problem. Board reviewed the Drainage policy Clerk Pierce put together based on input from the other municipalities in the County.

Resolution 2-2014-15
Motion made by Trustee Thoman, seconded by Trustee Hill to approve the Drainage Policy as presented. Voted “Yes” by ALL. Motion Carried

Vouchers Resolution 3-2014-15
Motion made by Trustee Thoman to approve additional May 2014 vouchers in the amount of $9,197.29 and June vouchers in the amount of $55,561.16 seconded by Trustee Letteer. Voted “Yes” by ALL. Motion Carried

--Clerk Pierce updated Board on Justice audit and stated that her work schedule is being adjusted to accommodate the July 7-9th audit for the rest of the accounts.
--Tax Collection is going well.
--Year-end is almost completed, working on final adjustments before closing.
--NYS Government Finance Seminar & Workshop is July 30-31 in Watkins Glen– Cost of training will be split with the Town of Dix. Total cost to the Village should be no more than $180.

Resolution 4-2014-15
Motion made by Deputy Mayor Crane, seconded by Trustee Thoman to approve Clerk Pierce to attend the NYSGFOA Seminar and Workshop on July 30-31, costs to be split with the Town of Dix and Odessa to pay no more than $180.
Voted “Yes” by ALL. Motion Carried

Resolution 5-2014-15
Motion to approve the Regular Board meeting minutes from May 19, 2014, made by Trustee Letteer and seconded by Deputy Mayor Crane.
Voted “Yes” by ALL. Motion Carried

Justice Goossen informed the Board that the American Legion was sponsoring a day at the Glen for Veterans on race Sunday.

OLD BUSINESS:
Clerk Pierce updated the Board on the Field Property; he is currently working with his bank to insure the property agreement will go through easily.

MAYOR
Mayor Pierce updated the Board on the county talking about taking the rest of the Sales Tax revenue away from the Towns and Villages. The Town Supervisors and Village Mayors have been meeting to discuss and come up with an agreement to take to the next Council of Government meeting.

Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to enter into Executive Session to discuss personnel issues at 8pm.

Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to exit Executive Session.

Resolution 6-2014-15
Motion made by Trustee Thoman, seconded by Trustee Hill to hire Corey Vondracek as the part time Municipal Worker. Voted “Yes” by Trustee Letteer, Hill, and Thoman, opposed by Deputy Mayor Crane. Motion Carried

CORRESPONDENCE:
Schuyler County Sales tax 1st Quarter Statement – Sales Tax Revenue down ~$1000 from 2013
Schuyler County Mortgage Tax Statement 10/1/13-3/31/14
Time Warner Cable Programming 6/4
Time Warner 1st Quarter Franchise Statement
Joint Landfill Commission Notice of invoices
Freed Maxick Annual letter from Auditors about scope of work
Real Property Transfer – Barry Wixson to Robert and Diana Wixson
Justice report 5/14
NYS Public Safety Group Dividend letters
OMCS letter regarding elected officers for 7/1/2014-6/30/17
SLAP-5 Letter

ADJOURNED
Motion to adjourn made at 9:05 p.m. by Trustee Thoman seconded by Deputy Mayor Crane.

The following are the minutes of the Odessa Village Board's Regular Meeting held on May 19, 2014, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on May 19, 2014 at 6:30p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present (6:45)
Trustee Hill- Present; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Russell – Present
Fire Chief Tomassi –Absent; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present
Municipal Worker Smith – Absent; Village Attorney Halpin - Present

Motion made by Trustee Letteer, seconded by Trustee Hill to enter Executive Session to discuss litigation matters at 6:30pm.

Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to exit Executive Session at 7:20pm.

FIRE DEPT. – Written report submitted by Chief Tomassi
Calls for April: 5 Fire and 15 EMS

CODE ENFORCEMENT: CEO Russell reported:
Hanlon Drive – working with family
Court held and permit requested on East Main Street

DPW REPORT: Supt. Siptrott Reported:
Discussed Speedway paving schedule – Supt. Siptrott will call and get date
Went over closing off Drywell by Jack Fowler's property - Board and Supt. made a plan.
Tub grinder through Cayuga County Soil and Water will be grinding what is up at the Texas Hollow composting pit; Cookie will be hired to push brush to where the tub grinder will be able to reach it.
Water – Ross Valve died, need to have Panelogic come and reconfiguring to Fuji drive and chemical pumps. Also the tank level indicator needs to be replaced due to half the numbers not recording and the drive goes off the tank level indicator.
Pickup has been acting up, has been at CJ’s Kustoms.
New dump truck has been losing power coming up hill; Board after discussing suggested getting it into McGuire Ford in Ithaca.
Working on Village signs
Discussed issues with Municipal Worker position.

Vouchers Resolution 67-2013
Motion made by Trustee Letteer to approve additional April 2014 vouchers in the amount of $65.00 and May vouchers in the amount of $30,583.03 seconded by Trustee Hill. Voted “Yes” by ALL. Motion Carried

Clerk Pierce went over Auditor schedule- Justice Audit June 6 and remaining Village July 7-9. Work schedule will be adjusted both times to accommodate auditors.
Tax bills have been received and are set to go out.
Year-end is near, need all May bills
Discussed Village credit card and new way to get one without it being a personal liability.

Resolution 68-2013
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve a Village credit card with an amount of $2,500 that will be in the possession of the Clerk-Treasurer but the Supt. of Public Works will have access. Voted “Yes” by ALL. Motion Carried

Resolution 69-2013
Motion to approve the Regular Board meeting minutes from April 21, 2014, made by Trustee Letteer and seconded by Trustee Thoman. Voted “Yes” by Trustees Hill and Letteer, and Thoman. Deputy Mayor Crane abstained, Motion Carried

NEW BUSINESS:
Community Room application – Martha Fair – Birthday 5/25/14 - APPROVED

OLD BUSINESS:
Cookie’s Construction helped with access road to other side.
Board discussed the Field property and obtaining a contract before going any further.

Resolution 70-2013
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to have the Mayor contact Attorney Halpin for a Quit Claim deed with the property Mr. Field has offered. Mayor has authorization to sign any document necessary.
Voted “Yes” by ALL. Motion Carried

TRUSTEE COMMENTS:
Clerk Pierce and Trustee Thoman discussed prior to meeting about switching payroll for Clerk-Treasurer from hourly to salary; after discussion with the rest of the Board the following resolution was made.

Resolution 71-2013
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to approve switching the Clerk-Treasurer position payroll from hourly to salary at the budget amount for the 2014-2015 year of $22,620. Voted “Yes” by Trustees Hill and Letteer, Thoman and Crane. Mayor Pierce abstained, Motion Carried

CORRESPONDENCE:
Thank you from OMCS Class of 1979
Time Warner Cable Programming 5/7
Joint Landfill Commission 5/7/14
Invite to Library Book sale shed 5/31/14
NYS Retirement Update Spring 2014
Senka Agency Letter regarding NYMIR Defensive Driving course
Real Property Transfer – Barry Wixson to Alva Robbins Jr.
Justice report 4/14
NYMIR Rate Adjustments
Rural Futures Spring 2014

ADJOURNED:
Motion to adjourn made at 8:45 p.m. by Trustee Thoman seconded by Trustee Letteer.

The following are the minutes of the Odessa Village Board's Regular Meeting held on April 21, 2014, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on April 21, 2014 at 6:30 p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Absent
Trustee Hill- Present; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Russell – Present (6:45)
Fire Chief Tomassi –Present; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present
Municipal Worker Smith – Absent

PUBLIC: Bill Bulkley – Speedway – Told the Board that he appreciated the plaque given at the annual fire banquet. The Board again thanked Mr. Bulkley for his service to the fire department.

FIRE DEPT.: Reported by Chief Tomassi
Presented the Board with the Elections from the Fire Department.

Resolution 58-2013
Motion made by Trustee Thoman, seconded by Trustee Hill to accepted the elections as presented: Chief –Mike Tomassi, 1st Asst – John Jelliff, 2nd Asst. Adam Mahnke, 3rd Asst, Steve Siptrott, Deputy Chiefs, Rick Churches and Jamie Gerdes, Rescue Captain Tom Carson, Rescue Lieutenant Rick Churches, Fire Police Captain Bill Bulkley, Safety Officer Rick Churches, President Bernie MacDougall, 1st VP Bill Bulkley, 2n VP Paul LaRow, Secretary Charlene Herrmann, and Treasurer Rebecca Rekczis.
Voted “Yes” by ALL. Motion Carried

Annual Harrisburg trip is May 16-19 would like permission to have HM-26 go with Chiefs.

Resolution 59-2013
Motion made by Trustee Letteer, seconded by Trustee Hill to allow Fire Chiefs to attend Harrisburg tradeshow on May 16-19 and to take HM-26.
Voted “Yes” by ALL. Motion Carried

Village Cleanup will be annual cleanup of Main Street.
Clerk Pierce requested a copy of the Fire Departments annual report to send to the contracted Townships.
Three firemen graduated from Firefighter 1. Chief Tomassi will be obtaining quotes to get new gear.
Washing Machine should be installed in the Community room closet soon.
Odessa will be hosting an EMT original class, still waiting on dates. Clerk Pierce asked to get it soon since the room is booked a lot now.

DPW REPORT: Supt. Siptrott Reported:
Trustee Thoman thanked DPW for changing the banners for spring.

Reviewed new paving quotes for in front of the fire department bay doors. After discussion the Board decided to go with a quote that was higher due to being able to have the trucks drive on it on the fifth day instead of fourteen.

Resolution 60-2013
Motion made by Trustee Thoman, seconded by Trustee Letteer to go with Bellisario Excavating and Drainage for $42,900. Voted by Trustees Hill, Letteer and Thoman, Mayor Pierce abstained. Motion Carried

Resolution 61-2013
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve the move of funds in the amount $42,900 from the unappropriated fund balance to Building Maintenance expense. Voted “Yes” by ALL. Motion Carried

Discussed Drainage policy, contact Cornell Local Roads. Discussed diameter of pipe being replaced and who is responsible for the cost. Research more and have a policy for next meeting.
Starter went on Chipper, bought one online for $123.
Pot holes in Village – discussed buying what the State DOT purchases, but it is $550 for a ton, Supt. Siptrott decided to stick with cold patch.

Discussed drain issue on Church Street by Joel Moore’s house. Tom Cook suggested snaking it.
Mowers are ready
Mayor asked about fencing for water/composting pit to prevent illegal dumping.
Discussed obtaining a drum chipper from Chemung.
Trustee Thoman asked about chlorine purchase and fuel surcharge, can we get it every other month. Supt. Siptrott said he would check.
Trustee Thoman questioned the shipping on a USA Bluebook invoice that cost almost as much as the item. Supt. Siptrott explained it was an oversized item so it was charged as such.

CODE ENFORCEMENT: CEO Russell reported:
Four Fire Inspections done.
Hanlon Drive – Contractor left job undone.
Demo permit issued on Sidone property for garage
Discussed Main Street property no response to letter. Board requested tickets be issued.
Discussed Church Street house that has been posted; not occupied. Clerk Pierce will follow up with Village Attorney to see what steps can be taken next.
Had several training classes: 7 hours at STC in Corning, 2 hours on Mold and Meth Labs, and 2 hours in Pipeline safety.

Resolution 62-2013
Motion made by Trustee Letteer, seconded by Trustee Thoman to approve the following.
APPOINTMENTS:
Deputy Mayor –Shawn Crane;
Acting Village Justice – Dale Jaynes;
Health Inspector – Dr. Winkler;
Historian – Vacant;
Village Attorney – Robert Halpin;
Schuyler County Environmental Management Council – Thomas Letteer Jr.;
Council of Government Representative – Mayor Keith Pierce
Joint Landfill Representative – Joel Moore;
Summer Recreation Liaison – Trustee Robin Thoman;
Code Enforcement – Harold Russell;
Official Depositories – Tompkins Trust Company, FASNY Federal Credit Union;
Official Newspaper – Watkins Review & Express for general filings, Hi-Lites for special advertisements;.
Official Publicist – Odessa File, A. C. Haeffner

Dates for Regular Board Meetings: Board meeting will be held once a month on the third Monday starting at 6:30 PM.
Rules of Procedure for Board Meetings: State Law regulates, three of five members are required for a quorum. All executive sessions must be during public meetings.
Annual Resolutions: Needed to authorize payment of public utilities, and justice fees and designating official bank signors: Mayor, Deputy Mayor and Clerk-Treasurer.
Adopt IRS Mileage Rate currently set at 56 cents per mile.
Voted “Yes” by ALL. Motion Carried

Vouchers Resolution 63-2013
Motion made by Trustee Thoman to approve additional March 2014 vouchers in the amount of $65.00 and April vouchers in the amount of $120,430.24 seconded by Trustee Letteer. Voted “Yes” by ALL. Motion Carried

Resolution 64-2013
Motion made by Trustee Thoman, seconded by Trustee Hill to approve the 2014-2015 Village Budget with the levy being $149,766.19. Voted “Yes” by ALL. Motion Carried

Resolution 65-2013
Motion to approve the Regular Board meeting minutes from March 17, 2014, made by Trustee Letteer and seconded by Trustee Hill. .
Voted “Yes” by Trustees Hill and Letteer, Mayor Pierce, Trustee Thoman abstained Motion Carried

Resolution 66-2013
Motion to approve the Public Hearing on the 2014-2015 budget from April 16, 2014, made by Trustee Thoman and seconded by Trustee Letteer.
Voted “Yes” by Trustees, Letteer and Thoman and Mayor Pierce, Trustee Hill abstained Motion Carried

NEW BUSINESS:
Turning Merchant into two-way all the way to Main Street, believe there is a site issue looking towards Municipal building, check into with NYS DOT.

OLD BUSINESS:
Reviewed information with Board concerning Fundraising and Municipalities
Spring Cleanup schedule all set.

CORRESPONDENCE:
Time Warner Cable Programming 3/19, 4/2, 4/16/14
Joint Landfill minutes 4/2/14
Justice Report for 3/2014
Noble Americas – Gross Receipts tax period ending 2/28/14
NYSEG Gross Receipts Tax period ending 2/28/14
Real Property Tax Transfer Hayes to Wixson – 101 East Main Street
Real Property Tax Transfer Harris Estate to Rundle – 314 Speedway
Resolution from Schuyler County Legislature regarding alternative property tax freeze solutions

ADJOURNED
Motion to adjourn made at 7:38 p.m. by Trustee Thoman seconded by Trustee Letteer.

The following are the minutes of the Odessa Village Board's Regular Meeting held on March 17, 2014, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on March 17, 2014 at 6:30 p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present
Trustee Hill- Present; Trustee Thoman – Absent
Trustee Letteer – Present; Code Enforcement Russell – Absent
Fire Chief Tomassi –Present; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present
Municipal Worker Smith – Absent

PUBLIC: Daniel Ector, Laurie Ector, Sandra Dobson, Gene Holleran from the Odessa-Montour Food Pantry

Mrs. Ector spoke about the O-M Food Pantry and wanted to ask the Board permission to have a donation box for canned goods for the month of May to help support the pantry. Mrs. Ector and the others described the program to the Board. Mayor Pierce stated he didn’t see a problem, but he wanted to check with the Village Attorney to make sure it was fine.

FIRE DEPT.: Reported by Chief Tomassi
Calls for February: 8 Fire and 12 EMS
Annual Banquet is Saturday April 12th at 6pm.
End of April will be SCBA annual training in Ithaca.
No open burning from March – May 14th.
Spoke about Owego and Newark Valley fire department violations in relation to Odessa.
New members needing approval: Jason June

Resolution 52-2013
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to approve Jason June to the fire department. Voted “Yes” by ALL. Motion Carried

ZBA:Chairman Tomassi reported:
Attended planning/ZBA training.
Would like to ask the Board to approve Lisa Karius and John Jelliff to the ZBA Board since we need to replace two members.

Resolution 53-2013
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to approve Lisa Karius and John Jelliff to the Zoning Board of Appeals. Voted “Yes” by ALL. Motion Carried

DPW REPORT: Supt. Siptrott reported:
Got quotes for replacement pump for the Pump House; the quotes are from Estabrook for $5,435 and Watkins Glen Supply for $5,300. Board gave okay to approve the purchase from Watkins Glen Supply since this was a budgeted item.

Reviewed paving quotes for in front of the fire department bay doors. Board went over and found discrepancies within the quotes not being apples to apples. Rebid with same specs for each vendor it gets sent to. Chief Tomassi asked for advance notice since they will have to relocate everything somewhere to have access to the trucks if it is a long process.

Reviewed with the Board a complaint that came in from Donna Swartout regarding water not running into pipe and washing stone out. Discuss that the pipe could be crushed after discussion the board stated that it would not be the Village’s responsibility to replace the drainage pipe, it would be the homeowners. Discussed writing an official policy.

Discussed the signs. Clerk Pierce went over list and the color of the street name signs, received two quotes and got confirmation from Eastern USA out of Elmira and Econosign that was out of state. Quotes were $2,603 and $2,962 respectively. Board decided to not order signs that met up with State Route 224. Mayor Pierce asked Supt. Siptrott if this included the hardware to put the new signs up, Supt. Siptrott stated that the Village had the hardware in stock to take care of it.

Resolution 54-2013
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to approve the purchase of the street name signs from Eastern USA not to exceed $2,603 and to reduce the number of signs by the signs that would be on or near State Route 224. Voted “Yes” by ALL. Motion Carried

Vouchers Resolution 55-2013
Motion made by Trustee Letteer to approve additional February 2014 vouchers in the amount of $65.00 and March vouchers in the amount of $16,809.89 seconded by Deputy Mayor Crane. Voted “Yes” by ALL. Motion Carried

Resolution 56-2013
Motion to approve the Regular Board meeting minutes from February 25, 2014, made by Deputy Mayor Crane and seconded by Trustee Letteer.
Voted “Yes” by ALL Motion Carried

NEW BUSINESS:
Election –Tomorrow! Don’t forget to vote.
Discussed speeding on Speedway
Spring Cleanup day will be Saturday, May 3rd from 8am – Noon.
Water application for new service for the Odessa Baptist Church at 111 Fowler Place ready for approval

Resolution 57-2013
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to approve new water service for the Odessa Baptist Church at 111 Fowler Place.
Voted “Yes” by ALL Motion Carried

OLD BUSINESS:
New Copier is in place, still waiting on getting the old leased copier picked up.
New computer has been installed and working great.

MAYOR:
Catholic Charities has request a proclamation to recognize the National Day of Service on April 1st.

Resolution 57-2013
WHEREAS, service to others is a hallmark of the American character, and central to how we meet our challenges; and
WHEREAS, the nation’s Mayors are increasingly turning to national service and volunteerism as a cost-effective strategy to meet city needs; and
WHEREAS, national service participants address the most pressing challenges facing our cities, from educating students for the jobs of the 21st century and supporting veterans and military families to providing health services and helping communities recover from natural disaster; and
WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and
WHEREAS, national service participants serve in more than 60,000 locations across the county, bolstering the civic, neighborhood, and faith-based organizations that are so vital to our economic and social well-being’ and
WHEREAS, national service participants increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers; and
WHEREAS, national service represents a unique public-private partnership that invests in community solutions and leverages non-federal resources to strengthen community impact and increase the return on taxpayer dollars’ and
WHEREASE, the national service participants demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment to that remains with them in their future endeavors; and
WHEREAS, the Corporation for National and Community Service shares a priority with mayors nationwide to engage citizens, improve lives and strengthen communicates and is joining with the National League of Cities, City of Service, and mayors across the county to recognize the impact of service on the Mayors Day of Recognition for National Service on April 1, 2014.
THEREFORE, BE IT RESOLVED that I Mayor Keith T. Pierce, Mayor of Odessa, do hereby proclaim April 1, 2014 as National Service Recognition Day and encourage residents to recognize the positive impact of national service in our Village; to thank those who serve; and to find ways to give back to their communities.
Motion by Deputy Mayor Crane, seconded by Trustee Hill
Voted “Yes” by ALL. Motion Carried

CORRESPONDENCE:
Time Warner Cable Programming 3/5/14
Joint Landfill minutes 2/5/14
Justice Report for February 2014
Schuyler County Treasurer 4th Quarter Sales Tax (down $432.12 from 2012 down $2,087.97 from 2012.)

ADJOURNED
Motion to adjourn made at 8:16 p.m. by Trustee Letteer seconded by Trustee Hill.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Feb. 25, 2014, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on February 25, 2014 at 6:00p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present
Trustee Hill- Present; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Russell – Present
Fire Chief Tomassi –Absent; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present
Municipal Worker Smith – Absent

CODE ENFORCEMENT -- CEO Russell reported:
Called to Dandy for smoke, furnace in ceiling. Corrected some electrical issues.
Merchant call for a stove malfunction.
Certificate of Occupancy issued to 300 Church Street.
Flatts house on Hanlon has not been completed.
East Main Street – Owner didn’t show with a plan, now will be issued Fire Code violations.
STC Conference on 4/2 for code classes, cost is $40.

Resolution 45-2013
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to approve CEO Russell to attend the STC Conference on 4/2 for $40, to include mileage. Voted “Yes” by ALL. Motion Carried

FIRE DEPT. – Written by Chief Tomassi
Calls for January: 12 Fire and 21 EMS
Claim on HE-27 due to damage on a compartment while responding to a fire in Cayuta.
Received an application that we had the Village Attorney handle.
Camera system has been installed in fire house side of building. Board asked if this could possibly reduce the insurance and to contact Senka’s.
Schuyler Sheriff’s Mobile work crews were at the station cleaning trucks.
Election of officers is next month.

DPW REPORT: Supt. Siptrott Reported;
Mud flaps used to divert the salt on the spreader, seem to be working.
Salt has been an issue to get, due to the winter we have reached our 150% and the salt companies are not issuing anymore until everyone has fulfilled their contracts. Received a load of salt from Town of Catharine and waste salt with the Counties help.
New cutting edge on plow.
Stripped and waxed the Community room. Borrowed the machine from the school.
Pot holes in the Village, trying to keep up with. Board discussed hole on Church Street and asked Supt. Siptrott to make sure it was filled every day.
Discussed paving for the coming year. Speedway is supposed to be next; this will have to be done over three years.
Pickup is burning oil; need to figure it out once weather isn’t an issue.
Discussed sidewalks not being shoveled at school, Mayor Pierce stated he spoke to Supt. Frame and Supt. Siptrott also spoke to the maintenance department.
Mayor Pierce also spoke to Sheriff Yessman regarding the cone that caused damage to a vehicle and since the person didn’t report it when it happened they really cannot do a report after the fact. Supt. Siptrott contacted Ms. Sneider and informed her.

Vouchers Resolution 46-2013
Motion made by Trustee Thoman to approve additional January vouchers in the amount of $3,674.27 and February vouchers in the amount of $17,124.86 seconded by Trustee Hill. Voted “Yes” by ALL. Motion Carried

Approval needed to reduce the fire contracts by $35 due to Hector renegotiating their Fire contract.

Resolution 47-2013
Motion made by Trustee Thoman, seconded by Trustee Letteer to reduce the fire contract budget by $35 to cover the shortfall of the Town of Hector contract. Voted “Yes” by ALL. Motion Carried

Replacement computers needed for Clerk’s office due to Windows XP no longer being supported as of April. Received quote from SCT Computer and obtained similar quotes from Dell and Best Buy.

Resolution 48-2013
Motion made by Trustee Thoman seconded by Deputy Mayor Crane to approve the purchase of the quoted computer for the Clerk’s office totaling $739.
Voted “Yes” by ALL Motion Carried

Resolution 49-2013
Motion to approve the Regular Board meeting minutes from January 20, 2014, made by Deputy Mayor Crane and seconded by Trustee Letteer.
Voted “Yes” by ALL Motion Carried

NEW BUSINESS:
Election – Received Independent petitions from Sally Hill and Thomas Letteer that will be on the ballot.
Community Room Application – Odessa Tea Party 4th Tuesday 7-9pm – APPROVED
Community Room Application – Pierce Family 6/27-28 Anniversary- APPROVED
Clerk Pierce informed Board that the water law will need to be updated since the current application cost doesn’t cover the cost of a new meter and meter pit.
Need approval now that auditors have completed audit to transfer the balance of the Fire Departments budget to their FASNY reserve account. Total amount $42,957.55.

Resolution 50-2013
Motion made by Trustee Thoman, seconded by Deputy Mayor Crane to send $42,957.55 of the Fire departments balance to FASNY. Voted “Yes” by ALL Motion Carried

OLD BUSINESS:
Mayor Pierce informed the Board after speaking directly to Chemung Landfill and them researching they will start taking pellet bags since they do have the recycle symbol with a number in the middle on the bags. The shopping bags cannot be taken since they have a recycle symbol, but no number.

Clerk Pierce reviews the financing and purchase options regarding a new copier for the Village office. Two different companies sent in quotes. After discussion by the Board it was found to save the Village $2000 in interest to purchase the machine outright using the funds that we received for reimbursement from the DEC.

Resolution 51-2013
Motion made by Deputy Mayor Crane, seconded by Trustee Hill to purchase the Muratec MFX-3590 for $2,700 from Eastern. . Voted “Yes” by ALL Motion Carried

MAYOR:
Clerk position – Clerk has accepted a second part-time position at the Town of Dix, this will begin March 17th. Due to this the hours at the Village office will be open from 12:30pm – 5pm. Board members all were fine with hour changes.

Discussed doing something special for William Bulkley that has 50 years into the Fire department. After discussion the Board agreed to move forward and to also do something for Mrs. Bulkley.

CORRESPONDENCE:
Time Warner Cable Programming 2/5/14 & 2/19/14
Time Warner Cable price change letter 2/4/14
Schuyler County Environmental Mgmt. Council minutes 1/9/14
Joint Landfill minutes 2/5/14
Justice Report for December 2013 and January 2014
NYS Office of the Comptroller – Fiscal Stress Score
Ambit New York LLC Gross Receipts 2013
Empire Telephone – Franchise Fee 2013
NYS DOT letter regarding balance of CHIPS remaining as of 1/27/14
Rural Futures Winter Newsletter 2013-2014
Time Warner Cable – 4th Quarter Franchise Fee
Empire Telephone Corp. 2013 Gross Receipts tax
Real Property Transfer Hanlon to Hodges/Anderson

ADJOURNED:
Motion to adjourn made at 7:14 p.m. by Deputy Mayor Crane seconded by Trustee Letteer.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Jan. 20, 2014, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on January 20, 2014 at 6:30p.m. in the Village Community Room by Mayor Pierce

Mayor Pierce and Municipal Worker Smith presented the new Village signs that were completed.

Mayor Pierce presented the first annual Village of Odessa Citizen of the Year award to Charlie Haeffner for his years of dedication to reporting Village and community news to the masses.

PUBLIC: Peggy Tomassi, Aubrey Tomassi, Charlie Haeffner (Odessa File), Jon Haeffner, Ted Dudgeon, Ed Bovaird, Rick and Shirley Churches, Sue Sneider

Ms. Sneider – Was driving down Church Street into the Village when hit a cone that was in the middle of the road, continued to drive to Dandy to pull out cone and it broke her brake line. Wants reimbursement for loss of pay and her brake line. Mayor Pierce explained that DPW did not place the cone there and it was not the Village's. Mayor Pierce will contact Sheriff Yessman to see if a report can be filed and get back to her. The Village DPW will ask around to see if anyone saw who placed the cone in the middle of the road.

Mr. Bovaird – Spoke about residents and the school especially not shoveling their sidewalks. Mayor Pierce said he would contact Supt. Jim Frame to discuss and Supt. Siptrott would follow up with the maintenance Supervisor at the school. The Village will put a notice in the newsletter about shoveling within 24 hours.

Mrs. Tomassi – Complimented the new Village signs. Asked if the budget could be posted online. Clerk Pierce stated she could send to Odessa File once the new budget is approved. Also suggested a sidewalk district that would require residents to put in or repair sidewalks before selling the property. Discussed costs and community loans that could help pay for it.

Ted Dudgeon – Wanted to update the Village Board on the Recycling program, discussed not being able to take pellet bags and grocery shopping bags. Handed out a list of most recyclable materials. Also discussed the Town of Cayuta and the fire contract. The Town of Cayuta will not break the contract with the Odessa Fire Department to go with the Community Fire Department out of the Town of VanEtten.

--East Main Street – headed to court on the 27th; hopefully property owner comes with a plan.
--Received questions after Odessa House open house.
--Electrical in Clerk's office needs to be updated.

FIRE DEPT. -– Reported by Chief Tomassi
--Calls for December: 7 Fire and 22 EMS
--HM-24 has a recall on a tie rod, will be getting it in for service.
--Jim Russell – resigned from OFD.
--Three people in Firefighter 1 this session, Asst. Chief Jelliff is the state fire instructor.
--Six people will be attending scene support class.
--Ice Rescue class was held in house due to weather.
--Asst. Chief Siptrott and the chief will be attending a FASNY class on Solar Power Safety in Danby; permission needed to go.

Resolution 38-2013
Motion made by Trustee Thoman, seconded by Trustee Letteer to approve Chief Tomassi and Asst. Chief Siptrott to attend a Solar Power Safety class on February 3rd in Danby. Voted “Yes” by ALL. Motion Carried

--A lot of plowing
--Salter motor burned out. Found out salters and plows are not interchangeable between the dump truck and pickup.
--Pickup is burning oil; need to have it looked at.
--Deputy Mayor Crane stated that the salt spreader needed to be diverted downward since it was going straight out and not going on roads but hitting buildings and vehicles. Supt. Siptrott discussed putting something on the spreader to help angle it down.
--DM Crane asked why the truck was in Watkins Dunkin' Donuts just after 6am. Supt. Siptrott stated he had gone down after plowing at 4:30am. DM Crane and board advised against that in the future.
--Trustee Thoman mentioned that Mr. Fields on Main Street had an issue with his sidewalk not being repaired after a former DPW person tore it up to take care of a water issue. Would like it repaired in the spring.
--Discussed the old dump truck gas tank and repairs. Mayor Pierce stated the gas tank cannot be replaced due to not being able to order one due to that year being hard to find parts.

-- Discussed Average speeds in the Village are still at 58mph. Discussed how the officers are not writing them for the actual but more like 40mph, less people are disputing them through the District Attorney’s office. Tickets have picked up now that the State Police are up here regularly.
--Discussed the issue with kids coming out of the student parking lot; Board said they would speak to school. It is hard for a police officer to sit there due to the shift change.

Resolution 39-2013
Motion made by Trustee Thoman, seconded by Trustee Hill to approve Justice Goossen to attend the STC Conference on April 2nd and reimburse mileage for the trip to Corning. Voted “Yes” by ALL. Motion Carried

Vouchers Resolution 40-2013
Motion made by Trustee Thoman to approve January vouchers in the amount of $23,337.72 seconded by Trustee Hill. Voted “Yes” by ALL. Motion Carried

Clerk Office electric has to be redone due to outdated wiring; Code Officer Russell said it needs to be inspected after completed. Quotes received are: Bouille $1,575, J.A.C. Contracting $758 and Terry $800.

Resolution 41-2013
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to approve the quote from J.A.C. Contracting for $758. Voted “Yes” by ALL Motion Carried

Resolution 42-2013
Motion to approve the Regular Board meeting minutes from December 9, 2013, made by Trustee Hill and seconded by Trustee Letteer. Trustee Thoman and DM Crane abstained. Voted “Yes” by ALL Motion Carried

Election – Need motion for Election Inspectors for the March 18th Elections;

Resolution 43-2013
Motion made by Trustee Thoman, seconded by DM Crane to approve Althea Carpenter and Sandra Montgomery as Election Inspectors for the March 18, 2014 Village elections. Voted “Yes” by ALL Motion Carried

Dutton Library has a new officer; Lois Cratsley to be approved to Library board to fill vacant spot left by Mrs. Mathews' end of term.

Resolution 44-2013
Motion made by Trustee Letteer, seconded by Trustee Thoman to approve Lois Cratsley to the Dutton Library Board. Voted “Yes” by ALL Motion Carried

Community Room Application – Heather Seamon – 3/22/14, 3-5pm Birthday – APPROVED
Community Room Application – Lisa Donajkowski – 1/25/14, 2-4pm Birthday - APPROVED

DEC Grant update – Grant payment was received. Discussed plans for the money including banners for those in the military, and trees for the new park.

Trustee Thoman – discussed an email from Burton Brewster who does not want to continue as Summer Recreation Director. Gave name to Robin of someone who was interested. Should post the job and let the other participating Towns and Villages know what is going on.

Board discussed the piano going to a resident who has a theatre group. The water fountain has been removed and the mop room is being rearranged to allow for the fire department to put a washing machine in there to wash gear instead of having to take it to another fire department.

Chief Tomassi brought up Firehouse Subs in Ithaca; they support local fire departments and would like to donate an old coat and helmet since they display these in the shop.

CORRESPONDENCE:
Time Warner Cable Programming 12/18 & 1/15
Schuyler County Environmental Mgmt. Council minutes 11/13/13
Joint Landfill minutes 12/4/13
NYS Public Safety Loss Runs as of 12/31/13
NYMIR print out of accident summary
Noble Americas Gross Receipts Tax 11/30/13
Schuyler County Legislature Mortgage Tax payout – 4/1/13-9/30/13

Motion to adjourn made at 8:18 p.m. by Deputy Mayor Crane, seconded by Trustee Letteer.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Dec. 9, 2013, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on December 9, 2013 at 6:40 p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Absent
Trustee Hill- Present; Trustee Thoman – Absent
Trustee Letteer – Present; Code Enforcement Russell – Present
Fire Chief Tomassi –Present; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present
Municipal Worker Smith – Present

Drew Guild – Watkins Glen Chamber of Commerce
Discussed Marketing plan and working with all Villages and Towns to promote their areas. Have a questionnaire for long-term goals, obstacles and success stories. Will follow up after the holidays.

Joel Moore – 509 Church Street – Updated the Board on the Joint Landfill progress; no longer hauling weekly, petitioning DEC to divert spring line to stream. Town of Montour and Reading have helped with equipment and time to the project. Discussed possibility of gas line coming to Odessa. Need to set up an Adhoc committee and get a survey out. Discussed options for getting survey completed. May need elected official to get involved to continue to make progress.

Evan Eisenberg – 209 East Main Street – discussed construction project and septic issues. Also stated that Bauman still has not removed the tree that is on the back of his building. May open coffee shop in late March. Asked questions regarding public sewer, which the Board said it is slow but it is still being worked on. Inquired about the code issues with the Bauman property next door. Code Officer Russell stated it is being worked on and currently headed to court.

CODE ENFORCEMENT: CEO Russell reported:
--Conducting Fire Inspections
--Answered questions concerning turning Hayes Law Office into a Liquor store.
--Court next Monday, hopefully property owner comes with a plan.

FIRE DEPT: Reported by Chief Tomassi
--Calls for November 14 Fire and 15 EMS
--Three hunters lost, all found.
--Discussed meeting had with Town of Cayuta concerning their Fire Contract. Community Fire Department did not show. Town of Cayuta stated they would not break contract and will continue as is through 2015.
--Eight People taking Fire Fighter 1 January – April
--Kids Christmas Party had 70 kids
--Seneca Santa will be 12/24 -- this year there is 400 families County wide.
--Attended Watkins Village Christmas this past Friday
--Fire Trucks serviced; HE-27 and HT-28.
--New members for approval Richard Matwidjow, Christina Evans, Paul Fortino and Henna Herrmann.

Resolution 33-2013
Motion made by Trustee Hill to approve new members Richard Matwidjow, Christina Evans, Paul Fortino and Henna Herrmann to the Fire Department, seconded by Trustee Letteer. Voted “Yes” by ALL. Motion Carried

--Attended a Project Seneca meeting – still a lot of logistics to be worked out. Will cost $24.5 million to build.
--Fencing would be under $450
--Mishap with new Village dump truck – Town of Catharine helped pull bumper out.
--Village signs are only $350 each; DPW will make frames with posts.

Resolution 34-2013
Motion made by Trustee Letteer, seconded by Trustee Hill to approve the purchase of two Village signs at $350 each. Voted “Yes” by ALL. Motion Carried

Vouchers Resolution 35-2013
Motion made by Trustee Letteer to approve December 2013 vouchers in the amount of $21,819.79 seconded by Trustee Hill. Voted “Yes” by ALL. Motion Carried

The Board discussed the Clerk being out. Notice will be sent to the Odessafile and posted on the door.

Resolution 36-2013
Motion to approve the Regular Board meeting minutes from November 18, 2013, made by Trustee Hill and seconded by Trustee Letteer.
Voted “Yes” by ALL Motion Carried

NEW BUSINESS:
Election – Need motion for polling place, date and time for March 18, 2014.

Resolution 37-2013
Motion made by Trustee Letteer, seconded by Trustee Hill to approve the General Election to be held on March 18, 2014 at the Village Municipal Building at 300 East Main Street in Odessa from Noon to 9pm. Voted “Yes” by ALL Motion Carried

OLD BUSINESS:
--Discussed Village of Odessa Citizen of the Year award, will present at next board meeting.
--DEC Grant update – all paper work has been submitted.
--Informed the Board that Dolan Drive is on our CHIPS inventory.

MAYOR:
Recapped the Tree Lighting and Santa Mailbox. So far the mailbox has received 62 letters for Santa.

CORRESPONDENCE:
-- Speeding Ticket information from 2009- 10/2013
--Justice Revenue Reports 11/13
--Time Warner Cable Programming 11/20 & 12/4
--Time Warner 3rd Quarter Franchise
--NYMIR letter regarding interest distribution
--Real Property Transfer Iorio Estate to Maloney-Cowles

ADJOURNED
Motion to adjourn made at 7:59 p.m. by Trustee Hill seconded by Trustee Letteer.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Nov. 18, 2013, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on November 18, 2013 at 6:40 p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present
Trustee Hill- Present; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Russell – Present
Fire Chief Tomassi –Absent; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present (6:45); Clerk-Treasurer Pierce–Present
Municipal Worker Smith – Absent; Justice Goossen – Present (7:15)

CODE ENFORCEMENT: CEO Russell reported:
--Two active permits from 2011, working on closing.
--Conducting Fire Inspections
--Attended Annual training at the Fire Academy
--Church Street – Gave owner information on what would have to be done and informed him not to go into property alone to work on it.
--Main Street Property – Spoke to owner, discussed structural issues and the storage of combustible materials. Court date is set for December 16.

FIRE DEPT.: Report submitted in writing by Chief Tomassi
--Calls for October 4 Fire and 17 EMS
--HE-23 is out for service work on intake motor.
--HT-28 is going to LaFrance to install a charging system.
--Trunk of Treat went well.
--New members for approval: Corey Drake and Jr. member Chad Nelson

Resolution 29-2013
Motion made by Trustee Thoman to approve new members Corey Drake and Jr. Chad Nelson to the Fire Department, seconded by Deputy Mayor Crane.
Voted “Yes” by ALL. Motion Carried

Vouchers Resolution 30-2013
Motion made by Trustee Thoman to approve additional October 2013 vouchers in the amount of $302.00 and November 2013 vouchers in the amount of $64,672.27, seconded by Trustee Letteer. Voted “Yes” by ALL. Motion Carried

The Board discussed the Clerk being out. Mayor Pierce would like Municipal Worker Smith to be able to answer any questions that come in. Clerk Pierce explained if payroll needs to be done while she is out that Trustee Thoman processes it.

Discussed moving the December Board meeting up due to being out on medical. Board approved for the meeting to be moved to December 9, 2013.

Resolution 31-2013
Motion to approve the Regular Board meeting minutes from September 19, 2013, made by Trustee Letteer seconded by Deputy Mayor Crane.
Voted “Yes” by Trustee Letteer, DM Crane and Mayor Pierce. Abstained by Trustee Thoman and Trustee Hill Motion Carried

Resolution 32-2013
Motion to approve the Regular Board meeting minutes from October 21, 2013, made by Trustee Thoman seconded by Trustee Letteer.
Voted “Yes” by Trustees Thoman, Hill, Letteer and Mayor Pierce, DM Crane abstained. Motion Carried

NEW BUSINESS:
--Community Room Application – Citizens for Constitutional Preservation – Mtg on Common Core 12/4 6:30-10pm- APPROVED
--Community Room Application –Martha Fair Birthday 11/23/13 3:00-7:00 APPROVED
Community Room Application – Genevieve Potter – Family Christmas 12/21 Noon – Till , APPROVED
--Community Room Application - Kim Messersmith- baby shower – 1/5/14 –Noon-5pm

OLD BUSINESS:
--DEC Grant update – Heard from regional DEC representative Gary Maslanke, he will be here tomorrow to take pictures of the chipper and confirm our grant application information.
--OSHA Hearing test is required annually.
--OFD Kids Party/Tree Lighting & Santa Mailbox – Mayor stated he got permission to place mailbox on the OFD Memorial. Tree lighting will happen at 5:45 p.m. before the end of the kids' party.

MAYOR:
Discussed Park on Railroad Avenue. Area was cleared by Cookies Construction and DPW seeded the area to help with erosion. Discussed the property that Bill Field is willing to sell to the Village.
Mayor discussed starting an Odessa Citizen of the Year award, someone who contributes to Odessa. Discussed giving a gift card to a restaurant. Discussed setting nominations in December and giving the award in January.

--County Superintendents meeting discussed legal issues with snow removal and a need for a snow removal plan, Mayor Pierce will work with DPW to set up.
--New Radio system for the county will include DPWs, so that contact can be made with Sheriff and other municipalities easily.
--Texas Hollow catch basin fixed, 3 tons of rocks donated for it.
--Drywell on Speedway was discussed and Soil and Water came up again and stated the only way to fix the problem would be to go across the Wesleyan Church property. Ron Goossen stated that the Odessa Wesleyan Council and the Regional Council do not want a pipe run across the property. If the Village wanted to run a drainage pipe under driveway to redirect, they were fine with that. The Board discussed how the last few years this has become a problem and maybe there is a spring there that is keeping it filled.
-- The drainage issue at the Library was fixed by Cookies Construction.
--Attended OSHA Global Harmonization training – all MSD have to be updated by 2016.
--Bent curb stop on Church Street was fixed
--Hydrants were flushed and drained. Discussed the problem that Trustee Crane is still having issues with brown water. Discussed putting a water spicket before the meter to clean the pipe out, but Clerk Pierce pointed out that it would be treated water that would not be metered or billed for and the produced versus used percentage would go over the limit. Discussed flushing the hydrant at the end of Speedway once a week for a month to see if this corrects the problem. Supt. Siptrott will coordinate with Clerk so that a letter with specific dates can be sent out.
--Put stone on the shoulders on Fowler Place due to paving raising the pavement much higher than the shoulders.
--Discussed fence for tower and obtaining a game camera to catch people that are illegally dumping.
County is no longer doing signs; however they did state that if we bought materials that the Village could use the machines to make them.

HUNT ENGINEERS – Sewer Study Update:
Hunt Engineers Chuck Franzese and Tim Steed and JC Smith from EFC

Mr. Franzese brought the Board up to date on the listing with EFC. Our EDU per household does not meet the State Comptrollers thresholds so more funding options need to be researched. The next option would be USDA Rural Development. JC Smith informed the Board of the options for funding and the alternatives of going in with Montour Falls or Project Seneca. The Board expressed concern about going in with Project Seneca since costs cannot be controlled by the Village and if an agreement expires they could push the cost up.

Clerk Pierce mentioned that the Antique Store’s septic failed and they will have to pay around $50,000 for a new system. Mr. Franzese mentioned that the DOH might be willing to issue a temporary waiver due to the Village moving in the direction of sewer treatment.

The NYS Court system laptop arrived and they are still getting it set up. As soon as they do he will run the report on the speeding tickets to provide to the Board.
.
Speeding ticket still are quite high, just today he had three tickets all over 54 mph.

Discussed speeding on Speedway and students coming out of the Dolan Drive parking lot. Clerk Pierce stated she would contact the school to see if a letter could be sent out to the student drivers to slow down. Also discussed having the Sheriff or State Police sit up on Speedway or by the school to catch the speeders. Mr. Bovaird also stated that teachers and parents speed down Texas Hollow and near his house at high speeds, especially when it gets close to or at 8 a.m.

CORRESPONDENCE:
--Justice Revenue Reports 10/13
--Schuyler Environmental Council Minutes 10/13
--Joint Sanitary Landfill Commission Minutes 11/13
--NYS Public Entities Safety Group 497 Loss Runs
--Rural Futures Fall 2013 Issue
--Schuyler County 3rd Quarter Sales Tax
--Time Warner Cable Monthly Programming letter 11/1/13

ADJOURNED
Motion to adjourn made at 8:13 p.m. by Deputy Mayor Crane seconded by Trustee Hill.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Oct. 21, 2013, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on October 21, 2013 at 6:40p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Absent
Trustee Hill- Present; Trustee Thoman – Present (6:40)
Trustee Letteer – Present; Code Enforcement Russell – Present (6:40)
Fire Chief Tomassi –Absent; 1st Asst. Chief Jelliff – Present
Superintendent Siptrott –Absent; Clerk-Treasurer Pierce–Present
Municipal Worker Smith – Present; Justice Goossen – Present (6:40)

PUBLIC:
Ed Bovaird -102 Owen Place
Richard & Anne Centurelli – 124 Fowler Place

Anne Centurelli expressed to the board that she would like to serve on the Planning Board.

Resolution 23-2013
Motion made by Trustee Letteer, seconded by Trustee Hill to approve Anne Centurelli to the Village Planning Board effective immediately. Voted “Yes” by ALL. Motion Carried

-- Calls for September 6 Fire and 16 EMS
-- HE-27 is back in service; HE-23 is out for maintenance and pump testing.
-- HE-25 water pump is being replaced and Friendly’s is covering it under warranty and covered the towing charge also.
-- Wesleyan Trunk of Treat will be held on 10/31, asked about closing Mitchell Place between Church Street and College Avenue.

Resolution 24-2013
Motion made by Trustee Thoman, seconded by Trustee Letteer to close down Mitchell Place between Church Street and College Avenue from 6-8pm on 10/31 for Trunk or Treat. Voted “Yes” by ALL. Motion Carried

New members this month that need approval: Kara Wood, Harmony Coates and Lisa Karius.

Resolution 25-2013
Motion made by Trustee Hill to approve new members Kara Wood, Harmony Coates and Lisa Karius to the Fire Department, seconded by Trustee Letteer. Voted “Yes” by ALL. Motion Carried

Drum chipper is still being researched
Salters are up and ready to go
Waste Salt mixed with sand
Catch basin repaired on First Street and Speedway
Waiting for Cookies Construction to help with park and with a couple of other Village projects.
Trimmed trees on College Avenue after some of the bus drivers complained about visibility.
Need approval on maintenance forms that Supt. Siptrott setup. – APPROVED
Oil Changes have been done.
Showed the Board sample colors on the signage for the welcome signs.
Goodies Graphics $950
Eastern ~$1500
Board tabled decision on sign purchase.
Discussed Street name signs that will be Burgundy with reflective white lettering. Still getting quotes.
Recycling perianal plants at DPW. Board asked that it be put in the newsletter.

-- Closed out several permits, including a deck permit that there was some concern about originally.
--Issues with an addition electrical has been remedy and inspected.
--Church Street home has been posted as “Do Not Occupy” due to letters of deposition from the Odessa Fire Department and the Schuyler County Sheriff’s office. Will be obtaining an administrative warrant and inspecting with Health Officer, Dr. Winkler.
--Attending Fire Academy training.

JUSTICE
Speeding ticket averages have increased from 50s to now over 60mph. Seventeen speeding tickets handled recently, one speed was 63 mph, over double the speed limit. Board discussed about what can be done now. Some suggestions: sign showing your speed.

The NYS Court system is in the process of replacing laptops, the Town has received theirs but the Village is on backorder. This is updating to new systems. The laptop is also used as a recording device.

Vouchers Resolution 26-2013
Motion made by Trustee Thoman to approve additional September 2013 vouchers in the amount of $87,782.14 and October 2013 vouchers in the amount of $58,880.58, seconded by Trustee Hill. Voted “Yes” by ALL. Motion Carried

Clerk Pierce discussed having to go out on a medical leave and discussion on delegating duties during that time was discussed. Trustee Thoman can process the payroll if needed and Municipal Worker Smith can assist as needed.

NEW BUSINESS:
Community Room Application – Cindy Duet – Going Away 10/27 2-8 - APPROVED
Community Room Application – Rebecca Rekczis Birthday 11/17 11-6 - APPROVED
Community Room Application – Debbie Vanzile – Birthday 11/30 1-7 – APPROVED

Resolution 27-2013
WHEREAS, the Monterey Shock Incarceration Correctional Facility makes inmate work crews available to all local government entities within Schuyler, Steuben, Chemung and Tompkins Counties, and
WHEREAS, the Monterey Shock Incarceration Correctional Facility work crew supplied 472,266 hours of labor during the period of January 1, 2009 through July 31, 2013, and
WHEREAS, the monetary value of such Monterey Shock Incarceration Correctional Facility work crew hours calculated at minimum wage represents a savings to taxpayers, in excess of $3.4 million of which $1.97 million benefits New York State agencies including Elmira Southport Correctional Facilities, Elmira Psychiatric Center, Willard DTC, Department of Transportation, Department of Environmental Conservation, State Parks and the State Fire Academy, and
WHEREAS, Schuyler County communities and organizations including the Villages of Watkins Glen, Montour Falls and Odessa, and the Towns of Orange and Tyrone, Camp Gorton Boy Scout facilities, Watkins Glen State Park, New York State Fire Academy, Catharine Creek floodplain, and numerous cemeteries throughout the County have utilized the Monterey Shock Incarceration Correctional Facility work crews to the benefit of taxpayers in Schuyler County, and
WHEREAS, in 2012 the Monterey Shock Incarceration Correctional Facility work crew hours for Schuyler County municipalities totaled 22,500 hours which represents a savings to Schuyler County taxpayers of $391,725.
WHEREAS, the impact on the Schuyler County taxpayers absent the benefit of the aforementioned savings would be an increase in the property tax rate equaling .30 per thousand which represents a tax rate increase of 3.6%.
NOW, THEREFORE, BE IT RESOLVED, that the Village of Odessa urges the Governor and Department of Correctional Services Acting Commissioner not to close the Monterey Shock Incarceration Correctional Facility, and
BE IT FURTHER RESOLVED, that a certified copy of this Resolution be sent to the Honorable Governor Andrew M. Cuomo, Honorable Senator Thomas F. O’Mara, Honorable Assemblyman Philip Palmesano, and New York State Department of Correctional Services Acting Commissioner Anthony J. Annucci.

Motion made by Trustee Thoman, seconded by Trustee Letteer. Motion approved by all.

OLD BUSINESS:
Remote depositing is going well and is much more convenient on busier days towards the end of the month.
Leaf Bag order needed: half pallet is $637.

Resolution 28-2013
Motion made by Trustee Thoman, seconded by Trustee Hill to approve the purchase or a half pallet of leaf bags for the amount of $637 from Dano Inc.
Voted “Yes” by ALL. Motion Carried

Discussed fencing for water tank. Board stressed they would like this done soon.

Discussed the conversation with Silverline regarding the water project and that they were under budget before the paving started.

-- Working on park
-- Asked Trustee Thoman to help coordinate the tree lighting this year. Discussed again coordinating it with the OFD Kids Christmas party. Also discussed revamping a mailbox he has to put out front to have a place kids can put in their letter for Santa. Need to get approval from the OFD to place it on the Memorial in front of the building.
-- Discussed the Clock going on the property on the corner of Mill Street and East Main.

CORRESPONDENCE:
Justice Revenue Reports 9/13
Schuyler Environmental Council Minutes 9/13
Joint Sanitary Landfill Commission Minutes 9/13 & 10/13
NYSEG Gross Utilities Tax Qtr. ending 8/31/13
Rural Futures Fall 2013 Issue
Real Property Transfer MacDougall to Clark 101 Merchant Avenue
Real Property Transfer Clark to Sindone 101 Merchant Avenue
Real Property Transfer Crout to Bannister & Gray 532 Church Street
Real Property Transfer Bannister to Lake & Welsh – Church Street Vacant
Real Property Transfer Vedder Scott to Frederick & Bonnie Scott 534 Church St.
Real Property Transfer Eleanor Thompson to Ruth Thompson 405 College Avenue
Real Property Transfer John Senka to John & Sandy Senka Joint Living Trust

Motion to adjourn made at 7:32 p.m. by Trustee Letteer seconded by Trustee Hill.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Sept. 16, 2013, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on September 16, 2013 at 6:40p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present
Trustee Hill- Absent; Trustee Thoman – Absent
Trustee Letteer – Present; Code Enforcement Russell – Absent
Fire Chief Tomassi –Present; 1st Asst. Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present
Municipal Worker Smith – Present

PUBLIC:
Ed Bovaird -102 Owen Place
Richard & Anne Centurelli – 124 Fowler Place

Mr. Bovaird had concerns regarding a pipe that comes out on MacDowell and disburses water onto the road. Supt. Siptrott will look into.

Centurelli’s thanked the Village DPW crew for paving Fowler Place. They have lived on Fowler Place many years and their road has never looked so good. DPW and the Board thanked them for coming and appreciated the compliment.

DPW REPORT: Supt. Siptrott Reported:
--Vehicle logs in Agenda folder.
--Fowler Place has been paved.
--Merchant Avenue around Pump House has been ditched.
--Need to figure out how to get a trencher to complete a couple of jobs before winter.
--Cookie's Construction will be helping with a couple jobs with the excavator.
--There was some illegal dumping outside of the pit and they knocked the fire hydrant over. A report was filed with the Sheriff’s department. After discussion the Board and DPW agreed to fence off and gate the tank. Supt. Siptrott will get information/quotes for fencing.
--Getting plows and salters ready for winter.
--Hydrants have now been numbered.

Municipal Worker Smith reported:
Received two quotes for Welcome signs, waiting for a quote from Vickio. Goodies Graphics out of Bath was $950 for a dybond material.
Sign Language was a poly carbon plastic price was $3,300

After discussion the Board asked for a couple more sign quotes and should try to compare apples to apples, the price difference is too great.

Mill Street new water main will be finished by tomorrow.
Bridge is looking like it will be ready towards the end of October.
Discussion regarding the park on Railroad was discussed and the Mayor would like to see the park functional by next spring.

FIRE DEPT.
Mayor Pierce started by opening bids for the Skid Unit;
Ron Hoffman bid $21.57
Baldwin Fire Co. bid $ 1,201.

Resolution 17-2013
Motion made by Trustee Letteer, seconded by Deputy Mayor Crane to accept the bid from Baldwin Fire Company for $1,201 for the Skid unit that was placed out for bid. Voted “Yes” by ALL. Motion Carried

Mayor Pierce opened the bids for the 1995 Suburban
Josh VanGalder $2,020
Ron Goossen $50
Ron Hoffman $857
Larry Stull $1,773.83
Geoffrey C. Terwilligar $2,000

Resolution 18-2013
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to accept the bid from Josh VanGalder in the amount of $2,020 for the 1995 Suburban that was placed out for bid. Voted “Yes” by ALL. Motion Carried

--Strong Kids Safe kids coming
--Assistant Chief Manhke will be in charge while Chief Tomassi is out of town since 1st Asst. Jelliff’s elbow is broken.
--HE-27 is going for annual maintenance
--Ladder testing will take place on the 20th.
--New brush truck is in service.

Vouchers Resolution 19-2013
Motion made by Trustee Letteer to approve additional August 2013 vouchers in the amount of $2,471.15 and September 2013 vouchers in the amount of $13,414.72, seconded by Deputy Mayor Crane. Voted “Yes” by ALL. Motion Carried

Approval of Minutes:
Resolution 20-2013
Motion to approve the Regular Board meeting minutes from August 19, 2013, made by Deputy Mayor Crane seconded by Trustee Letteer.
Voted “Yes” by ALL. Motion Carried

NEW BUSINESS:
--Community Room Application – Odessa Tea Party Sept, Oct, Nov & Jan 1st & 3rd Wed.-APPROVED
--Community Room Application – Cynthia Duet – Family gathering 11/24 1-8pm -APPROVED
--Community Room Application – Carol Marsh 10/26 70th Birthday party- APPROVED
--Tompkins Trust Lockbox Program – Clerk Pierce reviewed with Board, however there is a cost and the volume that would make it worthwhile is not there.
--Bullying prevention month is October and Schuyler County Public Health has asked the Village to support October 9th as the Village’s Unity Day against Bullying.

Resolution 21-2013
OCTOBER AS NATIONAL BULLYING PREVENTION MONTH AND OCTOBER 9, 2013 AS VILLAGE OF ODESSA’S UNITY DAY

WHEREAS, bullying is physical, verbal, sexual, or emotional harm or intimidation intentionally directed at a person or group of people, and
WHEREAS, bullying occurs in neighborhoods, playgrounds, schools and through technology, such as the internet, and cell phones, and
WHEREAS, various researchers have concluded that bullying is the most common form of violence, affecting millions of American children and adolescents annually, and
WHEREAS, thousands of our children and adolescents are affected by bullying, and
WHEREAS, targets of bullying are more likely to acquire physical, emotional and learning problems, and students who are repeatedly bullied often fear such activities as riding the bus, going to school and attending community activities, and
WHEREAS, children who bully are at greater risk of engaging in more serious violent behaviors, and
WHEREAS, children who witness bullying often feel less secure, more fearful and intimidated.
NOW, THERFORE, BE IT RESOLVED, that the Village of Odessa recognizes the month of October as County National Bullying Prevention Month, and
BE IT FURTHER RESOLVED that the Village of Odessa proclaims October 9, 2013 as Village of Odessa Unity Day sending the message into the workplace, home and community. Wear Orange to show that you care and demonstrate the bullying prevention is an important part of our society, and
BE IT FURHTER RESOLVED, that Schuyler County’s Schools, students, parents, recreation programs, religious institutions and community organizations be encouraged to engage in a variety of awareness and prevention activities during the month of October, including wearing Orange on Unity Day, October 9, 2013.
Motion made by Trustee Letteer, seconded by Deputy Mayor Crane.
Voted “Yes” by ALL. Motion Carried

OLD BUSINESS:
--Fall Cleanup day is this Saturday, dumpsters are set.
--Clerk Pierce and Board reviewed e-mail on Prevailing Wage.
--Need to amend resolution 7-2013 and 11-2013 to reflect interest rate change from 3.60% to 3.80%

Resolution 22-2013
Motion made by Trustee Letteer, seconded by Deputy Mayor Crane to amend resolutions 7-2013 and 11-2013 regarding the bond interest rate from 3.60% to 3.80%.
Voted “Yes” by ALL. Motion Carried

MAYOR:
Met with SCOPED to discuss Rural Urban grant and goals concerning the Village portion.

CORRESPONDENCE:
Justice Revenue Reports 8/13
Schuyler Environmental Council Minutes 8/13
Schuyler County Sales Tax 2nd Quarter 2013
Time Warner Cable 2nd Quarter Franchise Report
Time Warner Cable Channel Update Letter

ADJOURNED
Motion to adjourn made at 7:43 p.m. by Trustee Letteer seconded by Deputy Mayor Crane.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Aug. 19, 2013, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on August 19, 2013 at 6:30 p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present (6:40pm)
Trustee Hill- Present; Trustee Thoman – Absent
Trustee Letteer – Present; Code Enforcement Russell – Present
Fire Chief Tomassi –Present; Deputy Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present
Municipal Worker Smith – Absent

CODE ENFORCEMENT: reported by CE Russell;
--Had a building issue with a deck installation, corrected before completely installed.
--Discussed Church Street court issues, explained that property going towards Speedway is actually the house next door. Working with resident’s son to get property in order.
--Coddington Place – the same house they had issue with last year has gotten bad again. Will be revisiting.
--Discussed Main Street property and what Village Attorney had stated. Moving forward per Board request.

DPW REPORT: Supt. Siptrott Reported;
--Vehicle logs in Agenda folder.
--Sidewalk next to DPW Shed has been completed and now will level out. Mayor Pierce suggested instead of topsoil next to the roadside is to put crusher run since the street is supposed to be to that point.
--Received Water license and Department Of Health conducted annual inspection and besides some fencing everything was fine.
--Camp Monterey boys cleaned up the park.
--Discussed that the water main is supposed to be installed in the next week or so.
--No response from County regarding Street signs will get quotes from other vendors for pricing.
Paving will take place in September; it will cost an estimate of $49,300. This could go down since the costs are based on August oil costs. Village will hire flag people for the day

DPW REPORT: Supt. Siptrott Reported;
--Supt. Siptrott read a report from Francis Smith; she finished the Village sign and had Monterey boys clean out the park. Has been looking into Village signage; estimates have been around $3,000-$4,000.
--Board asked for clarification on what the quote from Silverline is for exactly since there was not a line item break down. The Board asked about Prevailing Wage. Clerk Pierce confirmed with Silverline that it is Prevailing wage and used the County bid pricing for labors and equipment. Mayor wanted clarification that Prevailing wage had to be used, Clerk Pierce would look into.

Resolution 11-2013
Motion made by Deputy Mayor Crane seconded by Trustee Letteer to approve a bond for $45,000 from Chemung Canal to replace the water main on Mill Street with the condition that prevailing wage has to be applied. Voted “Yes” by ALL. Motion Carried

FIRE DEPT.: Chief Tomassi reported
--July Calls: 5 Fires and 16 EMS
--Fundraising weekend; Chicken BBQ made $1,250.14 profit and Hit the Boot collected $3,910.48.
--Seneca Swim will take place this weekend; the proceeds from this fundraiser will go this year to the Odessa Fire Department. The plan for the group is to sponsor a different emergency service each year.
--Had to get new tires for HM-24. Mayor Pierce asked to confirm State contract pricing or three quotes would be required. Deputy Mayor Crane will look into.
--Hose testing went well; what was bad can be repaired.
--Putting in two grants: DEC grant for brush gear and forestry hose. Homelands grant to replace the sign out front with an electronic one to be used as a recruitment tool.
--Informed the Board that during training the new brush truck started leaking coolant and had to have it towed to Friendly’s in Penn Yan since they are the only ones with a heavy lift and they found there was a hole in the radiator, whatever went through broke off a fan blade and threw the serpentine belt off . It was being turned into insurance since the cost is $1800 plus the towing
--Would like to put the skid unit out for bid to be opened at September’s Village Board meeting.

Resolution 12-2013
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to put the Skid unit out for bid. Voted “Yes” by ALL. Motion Carried

--Requested that the 1996 Chevy Suburban be declared surplus and put out for bid to be opened next month with the Skid Unit. The Kelly Blue Book lists it between $2,754-$3,229. At this time there is not a minimum, but the Board has the right to reject all offers. If a fire department bids the lights will be left on, if an individual buys it the lights will be removed. The decals will be removed either way.

Resolution 13-2013
Motion made by Deputy Mayor Crane, seconded by Trustee Hill to declare the 1996 Chevy Suburban as surplus and put out for bid. Voted “Yes” by ALL. Motion Carried

Vouchers Resolution 14-2013
Motion made by Trustee Letteer to approve additional July 2013 vouchers in the amount of $65.00 seconded by Trustee Hill. Voted “Yes” by ALL. Motion Carried

Resolution 15-2013
Motion made by Trustee Letteer to approve additional August 2013 vouchers in the amount of $39,356.07 seconded by Trustee Hill. Voted “Yes” by ALL. Motion Carried

Resolution 16-2013
Motion to approve the Regular Board meeting minutes from July 22, 2013, made by Deputy Mayor Crane seconded by Trustee Letteer.
Voted “Yes” by ALL. Motion Carried

NEW BUSINESS:
--Community Room application – Casie Smith – Baby Shower 11/23 - APPROVED
--Clerk Pierce discussed with the Board the new Remote Deposit function that Tompkins Trust has demonstrated for the Village. This will be at no cost to the Village. This will help with check deposits and especially during month-end when it is sometimes hard to make it to the Bank before they close.
Camp Monterey closing – Mayor Pierce agreed to send a letter of support.

OLD BUSINESS:
NYS & Local Retirement estimated invoice for December is $3703 lower than the estimate that was given in the beginning of the year.

Summer Recreation has been completed, everything went well. Director Brewster has stated that he would like to step down, but would like to stay with the program and offer assistance to the new Director once found.

CORRESPONDENCE:
Joint Landfill Commission Notes 8/2013
Justice Revenue Reports 6/13 & 7/13
Schuyler Environmental Council Minutes 6/13
Real Property Transfer 201 College Avenue Starkweather to Grover Rentals LLC
Real Property Transfer 203 Church Street Rich to Dykshoorn

ADJOURNED
Motion to adjourn made at 7:30 p.m. By Deputy Mayor Crane seconded by Trustee Letteer.

The following are the minutes of the Odessa Village Board's Regular Meeting held on July 22, 2013, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on July 22, 2013 at 6:30p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present (7:28pm)
Trustee Hill- Present; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Russell – Present
Fire Chief Tomassi –Present; Deputy Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present
Municipal Worker Smith – Absent; Water Operator Connelley – Absent

PUBLIC:
Evan Eisenberg – Discussed with the Board the issues with his neighbor’s tree and the trees that the construction crew has taken down. The Board suggested he speak with Greg Mathews at the County regarding the tree cutting. Mr. Eisenberg updated the Board that the coffee shop will hopefully be open in November or December. The Board thanked Mr. Eisenberg for coming.

FIRE DEPT. – Chief Tomassi reported
--June Calls: 7 Fires and 21 EMS
--Fundraising weekend will be 8/10 & 8/11. Chicken BBQ will be held on Saturday with Hit the Boot on Sunday.
--New Brush truck has been painted and is at LaFrance getting the customized brush equipment installed.
--On the 21st the fire department worked on the Motocross/ATV race on Carley Road, the volunteers were there for 13 hours and had several rescue calls and an ATV fire.
--Dawn Thompson has started “Seneca Swim” event that will become an annual event to benefit a local organization. This year they chose the Odessa Fire Department. The event will be held on August 25th at Clute Park.
--Need to have a motion to take a bond out for the new brush truck, totaling $100,000. Clerk Pierce looked into financing options and Chemung Canal came back with an option for 5 years and 3.60%.

Resolution 7-2013
Motion made by Trustee Letteer, seconded by Trustee Hill to take an installment bond out for $100,000 for five years at 3.60% interest. Voted “Yes” by ALL. Motion Carried

--Would like permission to speak to the Village Attorney regarding the company’s by-laws.

Resolution 8-2013
Motion made by Trustee Thoman, seconded by Trustee Letteer to allow the Odessa Hose and Chemical to use the Village Attorney to review the company’s by-laws. Voted “Yes” by ALL. Motion Carried

WATER REPORT: Mill Street Bridge update
Bridge project is on schedule and should be ready for water portion around three weeks.
Discussed getting bond for project, but need to get more firm numbers from Silverline. Clerk Pierce will call and request.

DPW REPORT: Supt. Siptrott Reported:
--Reviewed paving of Fowler and a portion of Coddington Place with Greg Mathews. Also reviewed the drainage problem on Fowler. Mr. Mathews has offered the Village to borrow the County backhoe to complete projects. Chemung Contracting has the bid for hot mix and will be confirming numbers with them hopefully this week.
--Borrowed sidewalk forms from Village of Montour Falls, have been getting concrete quotes, will do 30-foot sections at a time with no expansion joints as suggested by Supt. Bailey from Town of Montour.
--Welcome sign taken down and Frances has been working on when there is down time.
--Front of pickup is clicking, maybe U-joints.
--Took new dump truck for warranty work to Speechio, replaced rotor.
--Haven’t received any complaints on Owen Place regarding traffic; however Clerk Pierce received one from MacDowell area again.

CODE ENFORCEMENT: reported by CE Russell;
--Coffee shop is progressing.
--Moore property is moving ahead. Court appearance postponed due to health issues on property owner. Court will be issuing a new court date.
--Discussed bushes on the corner of Speedway and Church.

Vouchers Resolution 9-2013
Motion made by Trustee Thoman to approve additional June 2013 vouchers in the amount of $3,929 and July 2013 vouchers in the amount of $23,051.91, seconded by Trustee Letteer. Voted “Yes” by ALL. Motion Carried

Resolution 10-2013
Motion to approve the Regular Board meeting minutes from June 17, 2013, made by Trustee Thoman seconded by, Deputy Mayor Crane.
Voted “Yes” by ALL. Motion Carried

NEW BUSINESS:
Clerk Pierce discussed being approached by a realtor regarding property located at the edge of the Village line on Lower Foots Hill. After discussion by the Board they respectfully declined.

Discussed Bill Fields property offer by the Railroad park area. Clerk Pierce will speak to Attorney regarding this.

OLD BUSINESS:
Mayor Pierce informed the Board that the Village audit went fine and Ms. Landers will be in tomorrow with a Prelim. During discussion the Mayor asked to check into what it would cost to do the audit every other year.

Uniform Notice Claim Act – Clerk Pierce stated that the paperwork was filed with the State and we received confirmation.

Motion made at 7:49pm by Trustee Thoman, seconded by Deputy Mayor Crane to enter Executive session to discuss personnel and legal matters.

Motion made at 7:58pm by Trustee Letteer, seconded by Deputy Mayor Crane to exit Executive session.

MAYOR:
Asked Supt. Siptrott if Frances Smith has made progress on researching signage to use during the Rural Grant process. He was not sure and would check.

TRUSTEES:
Trustee Thoman asked about the Community Beautification budget and if there was money left; asked the Board to consider a fall dumpster day. After discussion the Board set a date of September 21st from 8am-Noon for the Fall Cleanup day.

CORRESPONDENCE:
Joint Landfill Commission Notes 7/2013
Excellus Rate Notice
Time Warner Cable Program updates
NYSEG Gross Utilities Tax Qtr. ending 5/31/13
Mortgage Tax – Schuyler County 10/1/12-3/31/13
Freed Maxick Audit Letter
Rural Futures Summer 2013
Loss Runs from NYS Public Entities Safety Group 497
Real Property Transfer 105 Merchant Avenue Scholtisek to Underdown

ADJOURNED:
Motion to adjourn made at 8:00 p.m. By Trustee Letteer seconded by Trustee Hill.

The following are the minutes of the Odessa Village Board's Regular Meeting held on June 17, 2013, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on June 17, 2013 at 6:30 p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present (6:38pm)
Trustee Hill- Present; Trustee Thoman – Present
Trustee Letteer – Present; Code Enforcement Russell – Present
Fire Chief Tomassi –Present; Deputy Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present
Municipal Worker Smith – Present; Water Operator Connelley – Absent

PUBLIC
Stacy Gerow from STTAC – Discussed with the Board a Tobacco Free Outdoors and offered help creating any no smoking area policies for the Village and its buildings.

REPORTS
Fire Department– Chief Tomassi reported:
--May Calls: 9 Fires and 27 EMS
--New truck chassis is in and Chief Tomassi is working on quotes for paint.
--Thursday is testing for the EMT class final.
--K-12 chainsaw was in for repair and it was found to be not repairable since parts are no longer available. Would like the K-12 to be classified surplus.

Resolution 1-2013
Motion made by Trustee Thoman, seconded by Trustee Letteer to list the K-12 Chainsaw as surplus. Voted “Yes” by ALL. Motion Carried

CODE ENFORCEMENT-reported by CE Russell;
--Receiving permits for roofing jobs sent an appearance ticket to Church Street.
--Coffee shop is continuing to progress.
--Trustee Thoman said that she had a rat in her pool and thought it may be coming from the vacant house on Church since it’s not being maintained.
--Discussed the vacant Speedway property; Clerk Pierce explained that contact had been going back and forth with the maintenance company.
--Waiting to hear back from Regional Code representative regarding the Main Street property.

WATER REPORT: Mill Street Bridge update;
Supt. Siptrott received bids for the pipe needed for the project; HD Waterworks $10,905, Vellano $11,802, Martisco $12,154 and Blair $12,910.

Resolution 2-2013
Motion made by Trustee Letteer, seconded by Trustee Hill to approve the purchase of the pipe/materials for the water main project on Mill Street Bridge from Martisco for $12,154. Voted “Yes” by ALL. Motion Carried

DPW REPORT: Supt. Siptrott Reported;
--Introduced Frances Smith; Frances asked if she could take the Village sign down and work on restoring it. Board agreed.
--Old sidewalk area by salt shed has been jack hammered; need to complete it.
--Hydrants were flushed.
--Street signs up for Speedway and Hanlon.
--Fowler drainage used ten sand bags but still need to figure out a plan on draining the basin.
--Village of Montour Falls is no longer loaning out their back hoe due to damage done to the machine.
--Fixed the power steering in the old dump truck.
--Speed limit signs placed on MacDowell.
---Looked at drainage problems on Fowler, will be working with County to see what can be done.
--Ron Parmenter and grandkids were riding four wheelers by the Village pump house; spoke to Ron and asked he not be on Village property.
--Had to stop Carl States from digging up a septic without a Dig Safe ticket. One was issued after speaking to him.

Vouchers Resolution 3-2013
Motion made by Trustee Thoman to approve additional May 2013 vouchers in the amount of $9,468.53 and June 2013 vouchers in the amount of $106,096.62, seconded by Trustee Hill. Voted “Yes” by ALL. Motion Carried

Approval of Minutes:
Resolution 4-2013
Motion to approve the Regular Board meeting minutes from May 20, 2013, made by Trustee Letteer, seconded by Trustee Hill. Voted “Yes” by Trustee Hill, Letteer, Deputy Mayor Crane, abstained by Trustee Thoman, Motion Carried

NEW BUSINESS:
Trustee Letteer spoke to the Board regarding Rose from the Town of Catharine inquiring about doing a joint clean-up day, once in the spring and again in the fall. The Board discussed and decided against it.

Uniform Notice Claim Act – Clerk Pierce explained the legislation that Governor Cuomo signed into effect in December 2012 having to do with notices of claim on public corporations. An individual has to be listed with the State by July 15, 2013.

Resolution 5-2013
Motion made by Trustee Hill, seconded by Deputy Mayor Crane to appoint Clerk Kristi Pierce the individual to whom the Secretary of State must mail notices of claim.
Voted “Yes” by ALL. Motion Carried

Updates regarding foreclosed properties. Discussed setting a fee to go along with the Property Maintenance law that allowed the Village to remedy the problem while charging the owner for it. After discussion regarding the fee the following was presented;

Resolution 6-2013
Motion made by Deputy Mayor Crane, seconded by Trustee Thoman to set the hourly rate at $250/hour for the Village to remedy a Property Maintenance Violation according to Local Law 3-2007 Section 16(e & f). Voted “Yes” by ALL. Motion Carried

MAYOR:
Discussed Village signs with Board that is in conjunction with the Rural Area Revitalization Grant. Asked Steve and Frances to look into signs for the grant program. Also brought up that Bill Fields offered part of his property that is located on the side of the creek for $2,500.

TRUSTEES:
Trustee Thoman asked about the open burning law and the Board discussed the complaints received regarding a property on Church Street. Clerk Pierce will send a letter to the Church Street address.

The Board discussed the next Board meeting. Due to quorum issues with the 15th date, the Board will e-mail Clerk Pierce schedules and set another date.

CORRESPONDENCE:
Joint Landfill Commission Minutes 6/5/2013
Time Warner Cable Programming letter
Time Warner Cable Program updates
Time Warner Cable 1st Quarter Franchise payment
GE Capital Lease letter
Justice Log 5/2013
Schuyler County 1st Quarter Sales Tax
OMCS Letter regarding newly elected officials
Schuyler County Ag Board
NY Rural Water Association letter regarding 15-year membership
Camp Monterey approving 750 manhours
Real Property Transfer, Mitchell Hollow, Underdown to Morse

ADJOURNED
Motion to adjourn made at 7:45 p.m. by Deputy Mayor Crane, seconded by Trustee Hill.

The following are the minutes of the Odessa Village Board's Regular Meeting held on May 20, 2013, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was called to order on May 20, 2013 at 6:30 p.m. in the Village Community Room by Mayor Pierce

ROLL CALL:
Mayor Keith Pierce–Present; Deputy Mayor Crane – Present (7:28pm)
Trustee Hill- Present; Trustee Thoman – Absent
Trustee Letteer – Present; Code Enforcement Russell – Absent
Fire Chief Tomassi –Present; Deputy Chief Jelliff – Absent
Superintendent Siptrott –Present; Clerk-Treasurer Pierce–Present
Municipal Worker Smith – Absent; Water Operator Connelley – Absent

Donald & Susan Hyer came in to complain about the detour that the County put up due to the Mill Street bridge closure. Cars are speeding down Owen Place and the Hyers were almost hit when someone made a right hand turn off of Cotton Hanlon. The Board stated that they would have the County alter the detour and if that did not work the Village would discuss closing Owen Place down completely.

FIRE DEPT. – Chief Tomassi reported:
--April Calls: 14 Fires and 20 EMS
--June 1st new truck chassis should be ready for pickup.
--County is moving forward with the radio grant.
--EMO has been working on getting a new form for background checks for Fire applicants, this will include criminal, arson, and DMV at no cost to the fire departments since it is provided by Emergency Management.
--Attended the Harrisburg show and got three bids for an Inflatable Ice Rescue boat. Each bid is $4,400 but would prefer to work with Hawill’s LTD.

Resolution 66-2012
Motion made by Trustee Letteer, seconded by Trustee Hill to approve the purchase of an Inflatable ice rescue boat from Hawill’s LTD for $4,400. Voted “Yes” by ALL. Motion Carried

DPW REPORT: Supt. Siptrott Reported:
--Discussed brush pit and obtaining quotes on a drum chipper. Need details from the person that would do it for the cost of the fuel. Also we will need to keep some of the chips according to our DEC paperwork.
--Chipper clutch is out and need to get quotes.
--Zero turn battery is not charging.
--Power steering in old dump truck is going.
--Suit Kote is supposed to be up the next two weeks to discuss oil & stone work, will have quotes for next meeting.
--Road signs for Hanlon and Speedway are being worked on.
--Hydrant flushing coming up.
--Mayor Pierce asked that work orders be done for sidewalk work next to DPW and the Village drainage well that is in Jack Fowlers lawn.

CODE ENFORCEMENT: Clerk Pierce read a report by CE Russell:
-Evan Eisenberg with coffee roaster is moving forward; also he is concerned about the tree on the Bauman property coming down onto his property.
--Compliance letter mailed to Church Street regarding lawn.
--Coffee Roaster in the old antique store coming soon.
--Discussed Evan/Gates property with bush height problem.
--Bauman property concerns received regarding the sagging roof.

CLERK-TREASURER:
Vouchers Resolution 67-2012
Motion made by Trustee Letteer to approve additional April 2013 vouchers in the amount of $5,361.66 and May 2013 vouchers in the amount of $24,735.42, seconded by Trustee Hill. Voted “Yes” by ALL. Motion Carried

Approval of Minutes:
Resolution 68-2012
Motion to approve the Public Hearing on the Tentative budget and the Organizational Board meeting minutes both from April 15, 2013, made by Trustee Hill seconded by, Trustee Letteer. Voted “Yes” by ALL. Motion Carried

NEW BUSINESS:
Two recycling bids received: Frank’s Disposal for $500/month single stream and Cardinal Disposal at $455/month also for single stream. After discussion by the Board regarding past issues with Cardinal and wanting to bring the business back to local the board made the following resolution. The only change will be that recycling will be picked up around 4 a.m.

Resolution 69-2012
Motion made by Trustee Letteer, seconded by Trustee Hill to approve the bid from Frank’s Disposal for Village Monthly Recycling in the amount of $500/month. Voted “Yes” by ALL. Motion Carried

Copier lease coming up, discussed new lease prices. Mayor Pierce asked for a buyout price on the current copier and what it would cost to purchase the new one.

OLD BUSINESS:
--Clerk Pierce updated the Board that the Joint Landfill billed a zero invoice this year. The Joint Landfill is moving closer to closing and will not be hauling monthly but will have to do testing to insure numbers stay down.
--Hunt Engineers sent a quote for the next step of the Sewer project; this would include SEQR and finding a location for the sewer system. The total is $4,250.

Resolution 70-2012
Motion made by Deputy Mayor Crane, seconded by Trustee Letteer to approve the Hunt Engineer quote for $4,250 for the next phase of the Sewer study, also to allow Mayor Pierce to sign any documents needed in the process.
Voted “Yes” by ALL. Motion Carried

--Board discussed a quote for tree removal from General Arborist – the amount of $3,950.
Resolution 71-2012
Motion made by Trustee Letter, seconded by Trustee Hill to approve the General Arborist quote of $3,950. Voted “Yes” by ALL. Motion Carried

CORRESPONDENCE:
Joint Landfill Commission Minutes 5/1/2013
Schuyler County Environmental Mgmt. Council Minutes 4/10/13
Time Warner Cable Programming letter
NYSIF Letter stating inspection in OFD passed with flying colors, not recommendations
Justice Log 4/2013
NYCOM News 5/3/13
NYCOM Memo from Barbara VanEpps regarding Pension
Letter from Justice Goossen concerning training he received.
NYMIR letter regarding rates for 2013 renewals
NYSDOT Letter regarding CHIPS monies
NYS Public Entities Safety Group 497 Loss Runs dated 4/24/13
Rural Futures Newsletter Spring 2013
Certificate from NY Rural Water for being a 15 Year Member.
NYSIF Dividend Letter & Check copies
NYMIR Letter regarding account
Real Property Transfer 107 Brooklyn Terrace - Cook to Kinner
Real Property Transfer Fowler Place Wixson to Teeter

ADJOURNED
Motion to adjourn made at 7:37 p.m. By Deputy Mayor Crane seconded by Trustee Letteer.

The following are the minutes of the Odessa Village Board's Budget Hearing held on April 15, 2013, in the Municipal Building Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane – Absent
Trustee Hill - Present; Trustee Thoman – Present
Trustee Letteer - Present; Code Enforcement Officer Russell– Present
Clerk-Treasurer Pierce – Present; Superintendent Siptrott – Absent
Fire Chief Tomassi- Present; 1st Asst. Jelliff - Absent
Water Operator Connelley- Absent; Municipal Worker Ink - Present

PUBLIC HEARING:
Chief Tomassi asked the Board how much the taxes will be going up. The Board members stated it would be 4% -- the amount allowed under the tax cap since the Village did not use its allotment last year.

The Village of Odessa now has its own website:
www.nyvillageofodessa.com

Village Board Members

To view the 2015-16 Odessa Village Budget, click here.

To view the 2015-16 Odessa Village Budget, click here.

A column by Odessa Mayor Keith T. Pierce

To view the 2015-16 Odessa Village Budget, click here.

The Village of Odessa now has its own website: www.nyvillageofodessa.com

Village Board Members

To view the 2015-16 Odessa Village Budget, click here.

To view the 2015-16 Odessa Village Budget, click here.

A column by Odessa Mayor Keith T. Pierce

To view the 2015-16 Odessa Village Budget, click here.

The Village of Odessa now has its own website:
www.nyvillageofodessa.com